Guidelines on stock records for immunization programme - Path

Reporting facility: Name of the facility sending the report.
Reporting period: Indicated as dd/mm/yyy to dd/mm/yyyy that reporting period corresponds.
Commodity name (A): It is recommended to preprint commodity names. By doing this, same items will appear in the same line in all reports for easier comparison and evaluation.
Opening balance (B): Number of commodities on stock at the beginning of reporting period. Beginning stock should be equal to end balance (F) of the previous report.
Received (C): Number of commodities received during reporting period.
Issued (D): Number of commodities issued during reporting period.
Loss/Adjustments (E): Losses are commodities removed from the system for any reason other than consumption (theft, loss, expiry). Adjustments are the difference between
calculated ending balance and physical count. If result of physical inventory is less than the calculation, then it should be recorded as a minus value.
End balance (F): Balance is equal to B+C-D±E
AMC (G): Most recent Average Monthly Consumption (see Chapter 5 for details).
Stock level (H): Ending balance (F) divided by AMC (G). Shows the number of months that stocks will last. (see chapter 5 for details).
Explanation for losses and adjustments: Losses and adjustments should be explained.
Reported by/title: Name, title and signature of the reporting authority (dd/mm/yyyy).
Preparation date: Date when the report is done.
WHO/IVB/06.12
45