Resource Guide - Texas Workforce Commission

School Directors’ Resource Guide—Career Schools and Colleges
Preparation for
On-site Visits
(continued)
• documented proof of entrance requirements in the student
file, with a high school diploma, GED Certificate, or
evidence of home schooling at the high school level, or a
copy of the approved test with a passing score for abilityto-benefit
students
• copies of signed and dated “Receipt of Tour” documents
• documentation in student’s files of drops, cancellations,
terminations, and re-enrollments. Re-enrolling students
must have a new enrollment agreement, enrollment
documents, and a new entry on the MSRL.
• accurate progress reports, attendance records, and ledgers
• student ledgers, including a complete accounting of each
payment and charge.
• documentation of any leaves of absence
• refund calculations based on the requirements of the Law
for all dropped and terminated students
• proof of consummation of all refunds
Note: Consider using a checklist to ensure student files
are complete and standardized.
Chapter 13
Survey Visits and October 2004 Page 13.3
Record Keeping