Student Handbook - Butler University

Sponsoring Events at Which Alcohol May Be Furnished
1. On-campus social events
(a) A campus wide social event is defined as an event that is held on campus with a third
party vendor, an enclosed alcohol area, security officers in attendance, and limited to current
Butler University students and their guests.
Open on campus events do not require a guest list; however a Butler ID must be shown
for admission. Guests of Butler University students must enter with the host and possess
a valid driver’s license or other state issued ID.
(b) Registration of on campus social events – These social events should be registered a minimum
of 15 business days in advance of the event. The event registration form and
proposal must be completed and signed by the director of PuLSE or director of Greek life
(for social fraternities/sororities), vice president for student affairs or designee, manager of
catering, conferences and special events and president(s) or responsible officer(s) of the
sponsoring organization(s).
2. Closed social events
(a) These events are defined as an event that is held by any student organization and designated
as such on the event registration form
(b) A guest list should be submitted along with the completed event registration form for any
closed event.
(c) Each sponsoring organization must submit their guest list on paper that includes the organization’s
name at the top. The guests’ names must be in alphabetical order by last
name of the student/guest.
(d) Registration of a closed social event on campus – These social events should be registered
a minimum of 15 business days in advance of the event. The event registration form
must be completed and signed by the presidents or responsible officer(s) of the sponsoring
organization(s) and submitted to the PuLSE office.
3. Minimum requirements for sponsoring events
(a) All organizations wishing to sponsor an event must be in good standing with the University
and any governing organizations. An organization is not in good standing if it is subject
to probation or any pending sanctions or has a zero or negative student organization
account balance with the PuLSE office.
(b) A maximum of four organizations may co-sponsor any single social event.
4. Capacity of facility
(a) The number of people who can be invited to a social event in a particular facility will be
established by the physical limitations of the facility. A state fire marshal will examine the
facility and determine capacity for facility. Verification of that fire marshal’s inspection
should be on file in the Office for the Vice President of Student Affairs and PuLSE office.
Alcohol at outside events shall be contained to a specified area marked by boundaries.
5. Timing of event
(a) No social events with alcohol may be held on days other than Friday or Saturday. No social
events shall be scheduled during reading days. (Reading days are defined and listed
on the University calendar.) Social events held outdoors will end at 11 p.m. Indoor social
events may continue until 3 a.m., with security officers present and sound contained
within the facility. Alcohol may be furnished until 2 a.m. All parties run the risk of being
terminated for excessive noise or alcohol violations.
6. Furnishing alcohol at social events
(a) Any social event involving the distribution and consumption of alcohol must employ a
third-party social event vendor:
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