Student Handbook - Butler University

spring semester. Failure to submit this or any other required registration information could result in the
student organization account being frozen, the loss of the privilege of using Butler facilities and other privileges
of being a recognized student organization. The PuLSE office provides support and serves as a resource
for advisors.
Fundraisers
Permission to hold any function or event for profit must be obtained from the PuLSE office. Fundraising
proposal forms are available in the PuLSE office and require the signature of the faculty/staff advisor
for the student organization, the director of Greek Life and Orientation Programs for Greek chapters (if applicable)
and a signature of a member of the PuLSE office staff. Forms must be submitted prior to the fundraiser
and in a timely manner.
Any organization sponsoring such an event is responsible for all incurred debts. All funds derived from
the student organization-sponsored event should be deposited at the PuLSE office. Disbursements from these
funds are to be processed by the office as well.
There are certain restrictions to food and other outside vendors due to campus-wide contracts which include
Pepsi. Outside groups brought in for fundraising purposes must be approved by the director of the
PuLSE office. Credit card companies will not be approved. Groups seeking assistance in planning a fundraiser
may contact the PuLSE office.
Late Night Policy
Any event that lasts past 11 p.m. is considered a late night event. Late night events typically involve
more security measures and have a separate application process. Request forms for a late night event must be
submitted at least four weeks in advance with the PuLSE office. The complete Late Night Event Policy is listed
on page 51 and also can be obtained from the PuLSE office, Greek Life office or Conferences and Special
Events office.
Master Calendar Meeting
As a service to student organizations, the master calendar meeting is held each spring to assist with event
coordination. Student organizations are given the opportunity to schedule space on campus before all other
campus offices and departments. Dates and spaces are tentatively held at the master calendar meeting for the
following fall and spring programs. Organizations must submit the reservation “blue” form (signed by all
appropriate offices) to the Conferences and Special Events office. Organizations that fail to submit the forms
run the risk of losing their tentatively held space. Groups who do not attend this meeting may not find an
open date for their all-campus event(s).
As the PuLSE office maintains a list of all campus events, should a group decide to change the date of its
all-campus event, the office asks for updates. Once new event dates are confirmed with the Conferences and
Special Events office, updates can be shared with the PuLSE office by emailing involvement@butler.edu. Requests
for date changes should be made at least one month prior to the event.
Those groups who hold events on campus without permission may face disciplinary action. Only recognized
student organizations may schedule events.
New Organizations
The constitution of any proposed new student organization must be endorsed by Student Government
Association (SGA) executive board, and approved by the director of PuLSE, the director of Greek Life and
Orientation Programs (if applicable) and the dean of student life. An initial meeting with the director of
PuLSE to review the group’s constitution is required.
The constitution must include notification that the organization will not discriminate on the basis of
race, age, disability, gender, national origin, sexual orientation, residence or any other legally-protected category
as well as attempt to be accessible to all regardless of physical or mental disability. All officers must be
currently enrolled Butler students.
Additionally, each student organization must have a minimum of four currently enrolled Butler student
members and a full-time faculty/staff advisor to become a recognized organization. Until approval has been
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