Student Handbook - Butler University

9. Advertising
(a) Advertising for an on campus social event should include the statement “Beverages Available,
Butler University ID required.” Guests of BU students must present a pictorial
driver’s license for admittance.
10. Overcrowding
(a) When a social event becomes overcrowded, as specified by the fire code, organization
members should not allow any more attendees into the facility. As attendees leave, new arrivals
may be allowed into the event. Contact BUPD (ext. 911or 9396) if assistance is
needed.
11. Monitoring an event
(a) Food and non-alcoholic alternative beverages (excluding a water fountain and/or a soft
drink machine) must be provided at all events at which alcoholic beverages are consumed.
(b) The service area must be secured or defined in a manner that ensures only those persons
who are 21 or over will be furnished alcoholic beverages. In accordance with state law, no
one under the age of 18 is allowed where alcohol is furnished.
(c) The University police should be contacted immediately if assistance is needed while
monitoring an event.
(d) Under no circumstances can alcoholic beverages be sold on a per-drink basis or distributed
unless a third-party vendor is employed.
(e) It is recommended that alcohol only be furnished in a well-lit area.
(f) There must be a minimum of four (4) sobriety monitors present at any social event involving
alcohol distribution. Sobriety monitors, selected from the organization sponsoring
the function must not consume any alcohol for the duration of the event so that they may
assist in the case of an emergency or any other situation necessitating their aid. Each sponsoring
organization should provide at least one (1) sobriety monitor. Sobriety monitors
shall be visible and available throughout the social event to monitor access at doors and
observe general behavior.
12. Security
(a) Arrangements must be made to hire officers to help monitor the event. The security officers
must be from a licensed, bonded, and insured security firm or may be off-duty police
officers; however, they must be certified to work a Butler function by BUPD and the
Vice President for Student Affairs. A minimum of two (2) officers must be hired for the
duration of the event. BUPD will determine the number of officers needed for the event
and they typically use the ratio of one officer per 100 expected attendees, although the
type of event will also be considered. Security arrangements should be completed at least
15 business days before the event.
(b) One security officer should be involved in checking IDs and providing wristbands to
people 21 years and older.
(c) One security officer must be stationed near the alcohol serving area.
(d) Officers make periodic rounds through the social event area.
(e) An officer of the sponsoring organization is to meet the hired security officers at the
BUPD office in Jordan Hall no later than 15 minutes before the start of the function. At
this time BUPD and the organization officer will outline the specific security needs and
expectations regarding the event.
(f) Security must remain at the social event until it is closed and people are dispersed.
(g) Event organizers must ensure that security officers submit a Post Party Report to BUPD.
VIII. Greek Life Social Event Policy
See Greek Alcohol and Social Event Policy on page 81.
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