Student Handbook - Butler University

• The Jordan Hall lounge (Jordan Hall, Room 339). Recently remodeled, the lounge has comfortable
seating, vending machines and a microwave oven.
• The foreign language lab (Jordan Hall, Room 391). The lab is a quiet, comfortable study area with
access to several computers. Foreign language films, magazines, satellite T.V. stations and instruction
tapes are available for students who want to study a language.
• A study lounge in the lower level of Atherton Union next to the Efroymson Diversity Center
Transcripts
The official student academic record is kept in the registration and records office. The student must make
any request for a transcript of the record in writing to the registration and records office. Students may view
their transcript at my.butler.edu. To protect the student from an unauthorized person obtaining a transcript,
telephone requests will not be honored. Currently enrolled students may have up to five unofficial transcripts
without charge; in the semester a student applies to graduate, and for one year after that application,
the student may have official transcripts free of charge up to a limit of 25. There is a fee for all other transcript
requests. No transcript will be issued if there is a “hold” on the record because the student has not
fulfilled financial obligations or has failed to return University property.
Transfer Credit
Occasionally a student pursuing a degree at Butler may find it necessary or desirable to take academic
work elsewhere—usually during a summer session at a school near the student’s home. Any student planning
to take work elsewhere for credit to be applied toward a Butler degree should note carefully the following
procedures and regulations:
1. Approve in advance: Course selections and schools must be approved in advance if the student
wishes to ensure that the credits will be accepted. The student should obtain from the school he
plans to attend a “guest” or “transient” student application and catalog with adequate descriptions of
the courses selected and should bring these to their academic dean. If the student is in good standing
and the requested courses are acceptable, the dean will so certify on the transient student application
and will note on the student’s record the fact that the courses have been approved for transfer
credit. The student, of course, will ordinarily wish to consult the adviser when selecting courses.
2. Transcript to Butler: The student must request of the registrar at the school of guest enrollment that
a transcript be sent to the registration and records office at Butler. Early in the next semester, the
student should stop at the registration and records office to verify receipt of the transcript. The registrar
will post the credit on the student’s record.
3. Minimum grade: Butler will grant transfer credit only for courses passed with grades of C- or better.
Grades earned elsewhere are not computed in the Butler cumulative GPA, which is the average
of grades earned at Butler. One should, however, earn the highest grades possible, even as a transient
student. Later, when applying for graduate or professional school or for a position, the student
will be asked to submit transcripts from all institutions previously attended; grades earned at other
institutions could affect the disposition of the application.
4. Transfer credit will not be granted for any course that duplicated one passed at Butler. A grade at
Butler cannot be replaced with a grade earned elsewhere.
5. Credits earned at an institution that is on the quarter system will be converted to semester hours at
Butler. Three quarter hours equal two semester hours at Butler.
Withdrawals
If it becomes necessary to withdraw completely from Butler for reasons other than medical, a student
should confer at once with the dean of the appropriate college who will initiate the complete withdrawal. The
form must be taken to the office of registration and records before the withdrawal is official. If a student seeks
31