Student Handbook - Butler University

(c)
(d)
Whenever information resources personnel go into a faculty or staff office without the faculty/staff
member present, they should leave a message indicating why they were there
and what was done.
It is the faculty or staff member’s responsibility to contact Information Resources regarding
deletion of files upon termination of employment at Butler. Any mail system specific
files abandoned by a user will be deleted. Any other files abandoned will be deleted or
retained for use by the University as determined by the Chief Information Officer or
his/her delegate.
7. Student accounts and any associated files are subject to deletion at the beginning of the next fall
or spring term for which the student fails to register.
Electronic Mail
1. The purpose of electronic mail is to enhance communication. Therefore, it is important that all
faculty/staff members be connected to the system and that a system be selected that will ease
communication between different types of computers.
2. Pursuant to the Electronic and Communications Privacy Act of 1989, Title 18, United States
Code, Sections 2510 and following, notice is hereby given that there are no facilities provided by
the University for sending or receiving confidential messages. The computing system administrator,
and his or her designates, may have the ability to view all messages and files of any user.
However, it is not the routine policy of the administrator to review messages, and the general
policy is to keep messages private, even though such privacy cannot be guaranteed.
3. Privacy of messages routed off campus is not within the control of Butler University.
4. Electronic mail addressed to a Butler network address for a student, faculty or staff member who
is no longer attending or employed by the University will be deleted. There will be no attempt
made to ascertain the contents of messages, whether previously read by the addressee or not.
5. Electronic mail is required to carry a valid “from” name of the individual who sent it. Mail represented
as being from someone other than the sender will be considered a violation of these
guidelines that can result in student conduct action.
External Network Use 1
1. The Internet connection at Butler is for the use of persons legitimately affiliated with Butler
University or affiliate organizations, to facilitate the exchange of information consistent with the
academic, educational and research purposes of its members.
2. Use of external networks shall:
(a) Avoid interfering with the work of other users of the networks. Messages that are likely to
result in the loss of recipients’ work or systems are prohibited.
(b) Avoid disrupting the network host systems (nodes).
(c) Avoid disrupting network services.
3. Users of external networks are expected to be responsible in their use:
(a) “Chain letters,” “broadcasting” messages to lists or individuals, and other types of use that
would cause congestion of the networks or otherwise interfere with the work of others are
not allowed.
(b)
External networks are not to be used from Butler for commercial purposes, such as marketing,
reselling bandwidth, or business transactions between commercial organizations.
4. Any communication that violates applicable laws and regulations is not allowed. In particular,
any messages and data sent to destinations outside the U.S. must satisfy the Department of
Commerce regulations (either be within the GTDA guidelines for information that may be generally
transmitted or have the required license).
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