Student Handbook - Butler University

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spring semester. Failure to submit this or any other required registration information could result in the student organization account being frozen, the loss of the privilege of using Butler facilities and other privileges of being a recognized student organization. The PuLSE office provides support and serves as a resource for advisors. Fundraisers Permission to hold any function or event for profit must be obtained from the PuLSE office. Fundraising proposal forms are available in the PuLSE office and require the signature of the faculty/staff advisor for the student organization, the director of Greek Life and Orientation Programs for Greek chapters (if applicable) and a signature of a member of the PuLSE office staff. Forms must be submitted prior to the fundraiser and in a timely manner. Any organization sponsoring such an event is responsible for all incurred debts. All funds derived from the student organization-sponsored event should be deposited at the PuLSE office. Disbursements from these funds are to be processed by the office as well. There are certain restrictions to food and other outside vendors due to campus-wide contracts which include Pepsi. Outside groups brought in for fundraising purposes must be approved by the director of the PuLSE office. Credit card companies will not be approved. Groups seeking assistance in planning a fundraiser may contact the PuLSE office. Late Night Policy Any event that lasts past 11 p.m. is considered a late night event. Late night events typically involve more security measures and have a separate application process. Request forms for a late night event must be submitted at least four weeks in advance with the PuLSE office. The complete Late Night Event Policy is listed on page 51 and also can be obtained from the PuLSE office, Greek Life office or Conferences and Special Events office. Master Calendar Meeting As a service to student organizations, the master calendar meeting is held each spring to assist with event coordination. Student organizations are given the opportunity to schedule space on campus before all other campus offices and departments. Dates and spaces are tentatively held at the master calendar meeting for the following fall and spring programs. Organizations must submit the reservation “blue” form (signed by all appropriate offices) to the Conferences and Special Events office. Organizations that fail to submit the forms run the risk of losing their tentatively held space. Groups who do not attend this meeting may not find an open date for their all-campus event(s). As the PuLSE office maintains a list of all campus events, should a group decide to change the date of its all-campus event, the office asks for updates. Once new event dates are confirmed with the Conferences and Special Events office, updates can be shared with the PuLSE office by emailing involvement@butler.edu. Requests for date changes should be made at least one month prior to the event. Those groups who hold events on campus without permission may face disciplinary action. Only recognized student organizations may schedule events. New Organizations The constitution of any proposed new student organization must be endorsed by Student Government Association (SGA) executive board, and approved by the director of PuLSE, the director of Greek Life and Orientation Programs (if applicable) and the dean of student life. An initial meeting with the director of PuLSE to review the group’s constitution is required. The constitution must include notification that the organization will not discriminate on the basis of race, age, disability, gender, national origin, sexual orientation, residence or any other legally-protected category as well as attempt to be accessible to all regardless of physical or mental disability. All officers must be currently enrolled Butler students. Additionally, each student organization must have a minimum of four currently enrolled Butler student members and a full-time faculty/staff advisor to become a recognized organization. Until approval has been 57
given, a new organization may meet only for the purpose of organizing itself. Fraternities, sororities and related councils must work with the director of Greek life and orientation programs. Once students wishing to establish a new organization have met with the director of the PuLSE office, the group must complete an application for a new student organization form, a President/Advisor Statement of Understanding, a proposed list of officers and provide an electronic version of the proposed constitution to the SGA vice president of administration. These completed forms are turned into the PuLSE office. A representative of the proposed organization must contact the SGA vice president of administration to be placed on the SGA executive board agenda. The organization must present itself to the SGA executive board at a designated meeting. The board will discuss the potential organization and determine whether it is endorsed by SGA. Appeals of the SGA executive board’s decision may be taken to SGA assembly. Appeals must be submitted in writing to the SGA president. If the group is endorsed by SGA, the group’s application will be given to the director of PuLSE and the dean of student life for final University approval. Please come to the PuLSE office with any questions and to receive the necessary paperwork to proceed. Office Space Atherton Union has a limited number of rooms for student organization offices. Those organizations must use the space for more than storage. Organizations having office space must post the hours when the office will be open which should be at least five hours per week. Keys will be issued to the officers of each organization by the PuLSE office. If the key is lost, stolen or not returned at the end of the academic year, the costs associated with re-coring the lock and making new keys will be charged to the student checking out the key. No refund will be made if the original key is later found. Any other organizational members needing to use their respective offices should request entry from the PuLSE office or the student organization officers. Requests for student organization office space should be submitted to the PuLSE office each academic year and will be reviewed during the spring term for the following year. There is a separate process for office space allocation in the Efroymson Diversity Center. For more information, contact the director of diversity programs and the Efroymson Diversity Center. Please contact the PuLSE office for the detailed guidelines and application form. Organization Funds Every student organization must maintain its financial account at Butler University. Outside bank accounts are strictly prohibited. Student organization accounts are maintained in the PuLSE office. All deposits, withdrawals and check requests should be made through this office. An individual can only have one cash advance open at any given time. A cash advance must be reconciled before another can be opened. It must be reconciled within two weeks. Cash advances are also limited to one per an event. Presidents and/or other officers are given financial information at the beginning of each academic year and then on a monthly basis. Contact the PuLSE office at (317) 940-9262 with any questions. Student organizations carrying a negative balance are considered inactive and may not hold campus events. Promotion Signs, posters, chalkings, table tents or any other promotion material not in accordance with the following guidelines will be removed immediately. Additionally, individuals and campus organizations have and assume full responsibility and liability for the signs, posters, chalkings, table tents or any other promotional material that they post, and should realize that legal action may be possible against persons or members of groups who participate in defamatory action, intentional infliction of emotional distress or such other causes recognized and allowed by law. Sign Posting For the purposes of this policy, the terms "sign" and "signs" shall include, but are not limited to, billboards, notices, table tents, flyers, placards, posters, banners, postcards, handbills and hand-held signs. "Posting" shall refer to any means used to display one or more signs. 58
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B U T L E R U N I V E R S I T Y 200
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TABLE OF CONTENTS INTRODUCTION.....
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EQUAL OPPORTUNITY Butler University
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In 1985, the University completed a
Page 9 and 10: CAMPUS RESOURCES University Adminis
Page 11 and 12: Senior director, corporation & foun
Page 13 and 14: Mortar Board 6533 Music department
Page 15 and 16: ACADEMICS Academic Adviser Butler U
Page 17 and 18: cumstances; they also will carry an
Page 19 and 20: • Atherton Union - Microsoft Wind
Page 21 and 22: Educational Records List Custodian
Page 23 and 24: Applied music examinations are sche
Page 25 and 26: Right of appealing a grade Once a f
Page 27 and 28: Resources Curricular support for st
Page 29 and 30: Butler Libraries By promoting stude
Page 31 and 32: Programs for Overseas Study Butler
Page 33 and 34: dents may register during any publi
Page 35 and 36: a withdrawal for medical reasons, h
Page 37 and 38: chain resulting from the removal of
Page 39 and 40: legal recommendations. Additionally
Page 41 and 42: • Annual student sponsored servic
Page 43 and 44: olled full-time for the fall semest
Page 45 and 46: in very rare instances, gift assist
Page 47 and 48: illed in May, June and July. Studen
Page 49 and 50: may result in the cancellation of c
Page 51 and 52: Friday 8 a.m.-3:30 p.m. Women’s/M
Page 53 and 54: • He/She may require any former s
Page 55 and 56: Off-Campus Students The Off-Campus
Page 57 and 58: Provides swim lessons for beginners
Page 59: tion and outreach programs, diversi
Page 63 and 64: Purchasing Policies Purchases made
Page 65 and 66: RESIDENCE LIFE Residence Life is a
Page 67 and 68: studies and enhance their feelings
Page 69 and 70: Faculty-in-residence Faculty-in-res
Page 71 and 72: (spring formal recruitment pledges/
Page 73 and 74: Appliances Refrigerators used in re
Page 75 and 76: • The use of acetate, cellophane,
Page 77 and 78: Mail and Packages The U.S. Postal S
Page 79 and 80: as well as establishing norms for u
Page 81 and 82: • Requests for phone jack repairs
Page 83 and 84: GREEK LIFE Greek life refers to But
Page 85 and 86: XI. IX. Any social function/event i
Page 87 and 88: d. For events hosted outside the ch
Page 89 and 90: Hazing and Initiation Practices All
Page 91 and 92: staff supervision. House directors
Page 93 and 94: 10. Unauthorized use or possession
Page 95 and 96: with the opportunity to respond. Th
Page 97 and 98: 4. Information Resources will maint
Page 99 and 100: (a) A number of websites exist toda
Page 101 and 102: Upgrades It is desirable for facult
Page 103 and 104: (b) i. Class C infractions are puni
Page 105 and 106: (b) (c) (d) (e) (f) The “vendor
Page 107 and 108: IX. Regulation on Use of Sound Ampl
Page 109 and 110: 1. The University may discipline an
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A male or a female may be the victi
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dismissal and/or separation from th
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Introduction The Butler University
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iii. iv. for terms of two years, so
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4. In the event of a hearing before
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“responsible”, the board must r
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(b) should receive a grade of "I,"
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structors and courses; participatio
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Financial matters .................
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Student Handbook - Butler University

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