Student Handbook - Butler University

Purchasing Policies
Purchases made on behalf of an organization must be approved by the faculty/staff advisor prior to actual
purchase. Purchases made must have legitimate purposes in regards to the organization’s mission and goals
and funds must be available in the student organization account. Purchases must also meet the standards set
by the University business office as well as maintain the standards of the student conduct code. Organizations
must have the funds to cover the cost of purchases.
Scheduling During Finals
All co-curricular activities (including club and student publications) must terminate each semester no
later than the date for the last regular meeting of day classes. No co-curricular activities are permitted on
reading day or during final examinations.
School Closings
Weather-related road conditions sometimes necessitate that the University consider delaying opening,
canceling classes, closing or remaining open. This decision is made by the president based upon input from
the Butler University Police Department. Student organizations may meet when university functions have
been delayed or cancelled but all members must be notified that the meeting will occur. Additionally, meetings
during delays or closures cannot be required nor can critical business such as voting occur.
Events to which off campus guests are invited must be cancelled per University policy. Events for student
organizations may occur but only at the discretion of the office for public safety based on available resources
and campus conditions. This may mean, for example, that the room may not be set or the catering
might not be available. Event planners must contact the Butler University Police Department at (317) 940-
9396 to determine the feasibility of continuing with the event.
Solicitation on campus
Students who are sales representatives as well as off-campus sales representatives must obtain permission
from the director of the PuLSE office before directly contacting students or student organizations. Students
and organizations should report misrepresentation or inappropriate business practices by any such sales representatives
to the director of the PuLSE office. There are certain restrictions to food and other outside vendors
due to campus-wide contracts which include Pepsi. Outside groups brought in must be approved by
the director of the PuLSE office. No credit card companies may solicit credit card applications/accounts on
campus.
Vehicle Registration
All registered students at Butler must have their vehicle registered with the Butler University Police Department
(BUPD). Students are expected to observe traffic and parking regulations on campus. The regulations
are published in the Parking Allocation Map, which is available at BUPD, 525 W. Hampton Drive,
and at http://www.butler.edu/bupd/infoServices.asp.
Victim Advocate
The needs of someone who has been sexually assaulted vary from person to person and may vary over
time. The University offers services and connects to external resources so that a student may choose what she
or he would find most helpful and healing. The Victim Advocate Program at Butler University provides 24-
hour response by a trained victim advocate to students who have experienced sexual assault or interpersonal
violence. To obtain assistance and an explanation of services contact the victim advocate (910-5572) or
BUPD (940-9396). Programs and workshops regarding issues such as sexual violence prevention/response,
dating violence prevention/response and healthy sexual choices are available through the Health Education
and Outreach Programs Office located in 101 HRC (940-8311).
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