Version1: Applicable from 1 April 2011 - Transnet

2.4.8. Should late orders impact on the productivity of a vessel or berthing window by
more than eight hours then such vessel may be requested to vacate and/or be rescheduled.
2.5. Resource allocation
2.5.1. Resources required for cargo working must be agreed at the Phase II and will be
supplied subject to the Terminal’s limitations or constraints.
2.5.2. Written requests for the booking of resources must be submitted to the relevant CPO
by no later than the Phase II.
2.5.3. The booking of additional resources as well as cancelling of resources must be in
writing (faxed, emailed or hand delivered) and must be submitted to the relevant
CPO. Notification must be submitted at least four (4) hours prior to the start of the
relevant shift. TPT, in its sole discretion, may cancel or withdraw resources if
satisfied that such resources are or will be underutilised, whether as a result of
adverse weather conditions or the manner in which cargo working is being
conducted.
2.5.4. Cancellation of resources allocated to a vessel which is due to start working on
weekends or on public holidays, must be communicated to TPT in writing before
15h00 on the Friday, or the last business day before the public holiday, to enable
TPT to cancel its resources timeously. Failure to do so will result in a minimum of
four (4) hours being raised for stand-by charges for the vessel, determined by the
number of resources allocated, per hatch, which have not been cancelled.
Cancellation of resources on public holidays or on weekends for day shifts will result
in a minimum of four (4) hours being raised and for night shifts, the full cost of the
shift will be due and payable. Charges will not be raised in instances where TPT is
able to redeploy the resources.
2.6. Documents
2.6.1. Phase II Forms and the Stowage Plan must be presented to the CPO at the Phase II.
Any special requests or alterations to stowage plans must be submitted to TPT in
writing and signed off by the CPO as acknowledged and incorporated in the original
planning minute or amended planning minute. Should any outstanding documents
prevent the planning of the vessel and in particular the heavy hatch, then such
vessel will be re-scheduled.
2.6.2. Phase II’s will be re-scheduled should any of the documents detailed in Clause 2.6.1
above not be presented notwithstanding any late orders as described in clause 2.4.5.
Terminal Operating Guidelines: Version 3 – Transnet Port Terminals Ro-Ro, Break-bulk, Bulk and Agricultural Terminals: 1 April 2013
TRANSNET PORT TERMINALS, A DIVISION OF TRANSNET SOC Ltd 18