Version1: Applicable from 1 April 2011 - Transnet

12.3.2.4.1. in consultation with the lines, which vessel should be given priority
based on suitable berth availability, cargo availability, terminal
capacity, vessel working hours and any other information deemed
relevant.
12.3.2.4.2. Should no agreement arise pursuant to clause 12.3.2.3.1 the vessel
with first NOR (arrival time) as recorded by Port Control - TNPA will
be given priority, where both vessels are deemed to be unplanned.
12.3.3. Phase II Planning
12.3.3.1. Phase II’s will be held in accordance with the following guidelines and the
information set out below must be sent to the CPO prior to the Phase II:
12.3.3.1.1. The Ro-Ro Terminal Provisional Phase II Document must be submitted
to the Ro-Ro CPO during office hours, five (5) days prior to arrival.
12.3.3.1.2. A provisional booking list, detailing all cargo, including any High, Heavy
and/or static units must be supplied five (5) days prior to vessel
arrival. Such booking list must be updated on a daily basis.
12.3.3.1.3. The discharge sequence of cargo and manifests must be supplied to
the CPO three (3) working days prior to the vessel’s arrival.
12.3.3.1.4. A Pre-load plan / load sequence plan must be supplied together with
the Phase I (5 day firm nomination). A final Pre-load plan / load
sequence Plan must be supplied 24 hours prior to the Phase II.
12.3.3.1.5. Phase II’s will be held on Monday – Friday at 14h00, on the day prior
to the vessel’s arrival. Should a vessel plan to arrive on a Sunday or
Monday, the Phase II meeting will be held on the preceding Friday
using provisional figures, with final figures being confirmed and
electronically mailed to attendees at an agreed upon scheduled cut-off
time for this information.
12.3.3.1.6. Phase II’s will not be held on 1 May, 25 December and 1 January of
each year, or on any Saturdays or Sundays.
12.3.3.2. At the Phase II, the following matters will be discussed and recorded in the
Phase II minute and all previous information and documentation supplied
must be updated accordingly:
12.3.3.2.1. The confirmed berth allocation;
12.3.3.2.2. Cargo volumes cleared for discharging and loading including the
following information as supplied by the Line:
12.3.3.2.3. The number of new units;
Terminal Operating Guidelines: Version 3 – Transnet Port Terminals Ro-Ro, Break-bulk, Bulk and Agricultural Terminals: 1 April 2013
TRANSNET PORT TERMINALS, A DIVISION OF TRANSNET SOC Ltd 58