Version1: Applicable from 1 April 2011 - Transnet

2.6.11. Where a vessel is carrying split cargo which is manifested in a single document but
which is intended for discharge at different terminals, an amending order must be
passed for the cargo due for discharge at the first terminal and a new order must be
passed for the remaining cargo due for discharge at the next terminal.
2.6.12. The representative must provide the “mates receipt” document to the CPO.
2.7. Order Amendments
2.7.1. Any changes, and/or requests, and/or notifications, and /or amendments to or
relating to any order or document must be submitted in writing and processed at the
Harbour Revenue Office. No verbal communication will be accepted in this regard.
Changes to any documentation will not be effected or acted upon by TPT unless the
affected document bears the SARS’ Customs stamp of approval and is accompanied
by an official SARS Voucher of correction (VOC). All changes must be accounted for
in an amended “mates receipt”. Where a SARS Electronic system is in operation,
electronics releases and electronic VOC’s will be the method adopted and accepted
for order amendments.
2.8. Phase II Amendments
2.8.1. Any amendments to, request for amendment of, or instruction to amend a Phase II
minute must be in writing, supported by an authorized name and signature and be
submitted to the CPO by the responsible representative. Where amendments or
instructions need to be carried out after normal office working hours, then an
electronic email, or fax will be accepted as a means of communication by TPT,
provided, due to real time requirements, that the Vessel or representative
immediately follows this up with a telephone call or via a visit to the CPO in order to
confirm that such instruction has been received. The CPO will then advise on the
feasibility of enacting the amendment, provided that no other scheduled or planned
vessel is prejudiced thereby and the vessel can complete cargo working as per the
scheduled berthing window.
2.9. Cargo availability
2.9.1. It is imperative that 100% of liner and non-liner export cargo be made available by
the Customer/ Agent prior to the berthing of a vessel so as not to delay vessels,
impede other users of port and/or terminal facilities and to expedite the rotation of
vessels on a berth.
2.9.2. In instances where all the non-liner cargo is not available, the planning and the
berthing of the vessel will take place subject to the following:
Terminal Operating Guidelines: Version 3 – Transnet Port Terminals Ro-Ro, Break-bulk, Bulk and Agricultural Terminals: 1 April 2013
TRANSNET PORT TERMINALS, A DIVISION OF TRANSNET SOC Ltd 20