FY 12 Plan - HUD

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[Moving-to-Work 2011-2012 Annual Plan] ACTIVITY 5 Requirements for Acceptable Documentation for HCV and Public Housing A. Description of MTW Activity: In order to meet the goals of the , SAHA is proposing to change the policy for HCV and Public Housing regarding the length of time that applicant/participant provided documents would be valid for verification purposes. Applicant provided documents dated within 90 calendar days (currently 60) from the eligibility appointment and participant provided documents dated within 180 calendar days (currently 120) from the recertification appointment would be valid. This will not apply to permanent documents, such as social security cards, birth certificates, and identification cards. B. Status Update: SAHA‟s MTW activity 5 was approved in the year 2010-2011. Implementation of this activity began in fiscal year 2010 for HCV. Public Housing is set to begin implementation July 1, 2011. The purpose of this activity is to reduce agency cost achieving greater effectiveness in federal expenditures. The implementation of this particular activity for HCV has dramatically decreased client traffic in administrative offices throughout the year. Cost of paper products and departmental postage spending; have also been outlined to observe distinctions, as a result of the implementation of this particular activity. The MTW baseline for fiscal year 2009-2010 was established to be 13,000 office visits per fiscal year. Current office visits by June 30, 2011, are projected to be about 7,263 office visits for fiscal year 2010-2011. Cost of paper products for fiscal year 2009-2010 established a baseline at $16,350.00. For fiscal year 2010-2011, estimated cost is projected by to be at $18,960, which is about $2,610.00 over the anticipated MTW activity benchmark. However, in regards to cost of paper overage; over 5,200 applicants were called off the waits during 9/2010, 11/2010, and 03/2011, which increased departmental usage of paper products. Cost of postage for fiscal year 2009-2010 established a baseline of $102,000. The projected cost by June 30, 2011, is at about $98,594.00, which is $3,406.00 under the activity baseline, creating a cost savings for the agency. Projected outcomes to determine the time effectiveness of this activity, is currently being developed in house. SAHA will utilize time tracking programs, which will monitor the time it takes to process, and complete annual/intermin recertifications. SAHA is currently in the process of developing a method, which will effectively monitor public housing‟s outcomes once this activity is fully implemented throughout the entire department. Metric Baseline Benchmark Outcome Office Visits 13,000 participants Reduce requests for additional Request have been San Antonio Housing Authority Annual Moving-to-Work Plan FY 2011-2012 Page 50
[Moving-to-Work 2011-2012 Annual Plan] documentation by 12,000 reduced to 7,263 offices visits Cost of paper products Cost of postage per 3 rd Party Anticipated Annual cost of paper products ($16,350) Anticipated Annual cost of postage ($102,000). Reduction of paper products ($14,715). Reduction of postage cost ($91,800) Paper cost for year 1 of this activity $18,960 Reduction in cost of postage to $98,594 Time reduced recertification‟s 13,000 annual recertification 4,800 interim recertification‟s 11,050 annual recertification‟s 4,880 interim recertification‟s SAHA is currently developing a monitoring tool to capture and evaluate this activities intended purpose C. Modifications: There are no proposed modifications for FY 2011-2012. D. Evaluators: SAHA will not be using outside evaluators to monitor or evaluate this activity. ACTIVITY 6 Commitment of Project-Based Vouchers to SAHA-Owned or Controlled Units with Expiring Subsidies A. Description of MTW Activity: In order to meet one of the goals of the , SAHA proposes to commit project-based vouchers (PBV) to (1) development in its mixed-income affordable housing portfolio, where SAHA or a related entity owns the development and/or (2) privately-owned developments with expiring subsidies, where the commitment of PBV would preserve low-income housing opportunities. The commitment of PBV to developments owned by SAHA or a related entity would be made without use of a local competitive process. The initial commitment would be to up to 181 units at Springhill Apartments, which are currently unsubsidized units in a larger development that includes other units receiving Section 8(b) project-based assistance. At a later date SAHA may determine to allocate additional PBV vouchers to other properties. With the commitment of PBV, Springhill Apartments would become a viable community and this low-income housing resource would be preserved. Upon stabilization, the PBV vouchers may be re-distributed within the mixed-income affordable communities‟ portfolio. The commitment of PBV to privately-owned developments with expiring subsidies would be made through the use of an existing local competitive process established by SAHA. San Antonio Housing Authority Annual Moving-to-Work Plan FY 2011-2012 Page 51
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FY 12 Plan - HUD

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