SPRING - UCSC Extension Silicon Valley

SprING 2012
Department interstate blD con 8.5/9
Financing Your Education
Income Tax Deductions
You may be able to deduct expenses for education that
is required by your employer, or by law or regulations,
to keep your salary, status or job, or that maintains or
improves skills required in your present work. If your
education qualifies, you may deduct the cost of items
such as tuition, books, supplies, lab fees, travel and
transportation (Internal Revenue Service Publication
508, Rev. Nov. 86).
Corporate Tuition Reimbursement
Many of UCSC Extension’s courses qualify for corporate
tuition reimbursement, especially those that pertain to
your current job or a future position in your company.
Be sure to check into the tuition-reimbursement
programs offered by your employer.
Tuition Assistance
Displaced or disadvantaged workers may be eligible for
retraining assistance through the Workforce Investment
Act (WIA) or the Employment Development Department
(EDD). For students who qualify, funds may be applied
toward the cost of the Extension course fees, books, and
materials. For additional information or to determine eligibility,
contact either your local Workforce Investment Board
or Extension’s coordinator at wib@ucsc-extension.edu.
Funding eligibility must be determined prior to enrolling
or participating in any course.
Veterans’ Benefits
Selected UCSC Extension certificates are eligible for
veterans’ edu cation benefits. For information, please
contact (408) 861-3854.
Financial Assistance
As a UCSC Extension student, you may be eligible
for private financial assistance. UCSC Extension does
not endorse or oth erwise recommend specific lending
sources. Information about private lenders is provided
for informa tion purposes only and can be found on our
Web site at ucsc-extension.edu.
Note: For lenders who require satisfactory academic
progress to maintain loan status, satisfactory academic
progress is defined as a minimum of 6 units for two
terms per calendar year.
TAXPAYER Relief Act of 1997
The Taxpayer Relief Act of 1997 may help you put
money back in your pocket. Contact a tax consultant or
accountant or visit www.irs.gov/taxtopics to deter mine
how the Act may apply to you. Information on the HOPE
Scholarship and Lifetime Learning Credits can be found
in IRS Publication 970 available at www.ed.gov/offices/
OPE/PPI/HOPE/. Other pertinent tax information for
students is available at www.1098-T.com.
Academic Policies
Academic Credit and Course Numbering
The following information can be located under each
course title in the catalog: academic number (usually
preceded by the letter X), academic discipline in which
credit is granted, and the quarter-unit value of the course.
Course numbers are classified as follows:
1–99: Lower division
100–199: Upper division
300–399: Professional courses in Education
400–499: Professional courses in other departments
800 series or Noncredit or Continuing Education Units
non-numbered issued. (Academic credit and letter grade
courses: not applicable.)
All credit is offered in quarter-system
units; semester equivalents are:
Quarter: 1 1 1/2 2 3 4 5
Semester:
2/3
1 1 1/3 2 2 2/3 3 1/3
Some courses bear the designation “credit approval
pending” after the X-number listed under the course title.
When this catalog went to press, these courses were
in the review process leading to approval for academic
credit. The credit status of the course can be obtained
by calling our course approval staff at (408) 861-3750.
Continuing Education Units (ceus)
Continuing Education Units were established by a
national task force of educational associations and are
intended for use where employers, relicensing agencies,
or others require a specified number of hours of study,
and noncredit study is acceptable for fulfillment of those
requirements. One CEU is awarded for each 10 hours
of contact partici pation. Because CEUs are related to
contact time, grading is not appropriate.
Grading
Instructors assign grades on the basis of a student’s
performance on the activities outlined in their course
syllabi. Grades are available online at ucsc-extension.
edu, usually within a month after a course ends.
Please note that a grade of A+ cannot be issued.
Grading Options
When students enroll, letter grading is the default.
The Pass/No Pass (P/NP) or Not for Credit (NC) options
are available only to students in good academic standing.
Students may elect to take courses for a letter grade,
Pass/No Pass (P/NP) or Not for Credit (NC). However,
requests for P/NP or NC grades must be submitted
before the last scheduled day of the course. A passing
letter-grade is required in order for a course to be
applicable to a certificate.
Incomplete Grades
Under certain circumstances, an “incomplete” (“I”) may
be authorized for students who are unable to complete
a course within the prescribed time. Students must have
completed a minimum of 70 percent of the course work
and it must be of passing quality in order to qualify for
an incomplete grade.
To be considered for an incomplete, the
student must send a formal request by e-mail to
program@ucsc-extension.edu before the last class
meeting. If approved, the instructor and program
director will agree upon the terms of the incomplete,
including the specific work required and the deadline
for clearing the incom plete. Once the necessary work
has been submitted, the “I” will be changed to the
appropriate grade. Incomplete grades must be cleared
by the agreed upon deadline or the “I” will convert to
“F.” Students, with proper documentation, may also
request a Withdrawal if they are unable to complete the
coursework by the deadline. Courses paid for under a
contract may be subject to additional restrictions.
Grade Changes
Per policy, changes to a final recorded course grade can
be made only when there is evidence of a clerical or procedural
error and never on the basis of re-examination
or completion of additional work. For more information,
including the formal grade appeals policy and process,
contact program@ucsc-extension.edu. Grade appeals
must be filed within 30 days of the date grades are
posted on your online student record.
Transcript Request Information
You can view your grades online at ucsc-extension.edu.
To order an official transcript, use the
Transcript Request form found at
ucsc-extension.edu/student-services/transcript-info.
Fax, mail, or e-mail completed forms.
Records Office
UCSC Extension Silicon Valley
2505 Augustine Drive, Suite 100
Santa Clara, CA 95054
E-mail: extensiontranscripts@ucsc.edu
Fax: (408) 342-0164
Please allow up to four weeks for standard processing.
Please complete all information requested on the form.
For assistance ordering transcripts or with your user
name and password, call (408) 861-3700.
Transfer of UCSC Extension Credit
Some Extension courses may be applied toward degrees.
We strongly encourage students to obtain confirmation
of acceptance of Extension credit by the admissions office
of the other campus or institution in advance of enrolling.
Admission to Courses
Our programs are designed primarily for adult professional
devel opment. As required by federal and state law,
the Uni versity of California does not discrimi nate on the
basis of race, color, national origin, religion, sex, sexual
orientation, disabil ity or age in admission to or employment
in the educational programs and activities which it
operates. Inquiries concerning Titles VI and VII of the Civil
Rights Act of 1964, Title IX of the Education Amendments
of 1972, Sections 503 and 504 of the Rehabilitation Act
of 1973, the Age Discrimination in Employment Act of
1967, the Age Discrimination Act of 1975, Section 402
of the Vietnam Era Veterans Readjustment Act of 1974,
the Americans with Disabilities Act of 1990, and Section
12940 of the California Government Code should be
addressed to the Office of the Dean, UCSC Extension,
(408) 861-3750, or to the Equal Employment/Affirmative
Action Office, UCSC, (831) 459-1590. The University is
an affirmative action/equal opportunity employer.
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