WESTERN RAILWAY GOVERNMENT OF INDIA TENDER ...

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Tender No DRM/S&T(ADI)/ Tele/ 02 of 2012-13 Chapter – II – Special Condition of Contract 2.13 QUALITY ASSURANCE DOCUMENTATION (FOR SUPPLY OF MATERIALS): (i) The Tenderer shall submit the quality control plan alongwith the tender including full details of in-house quality assurance organization, procedures and documentation. During the manufacturing process, proper record shall be maintained for the purpose of inspections and all the tests should be carried out according to that. (ii) In the event of Railways waving off the inspection, all tests provided in the test schedules approved by Railways shall be carried out by the quality assurance organization and proper record of all such tests and results thereof shall be maintained and supplied to railways on demand along with the supply. (iii) It is desirable that Tenderer has to submit detail list of acceptance test & procedure, method of test required to be carried out by the railway for the assurance of the quality and real functionality of the system. 2.14. FUTURE AVAILABILITY OF SPARES AND ADDITIONAL PARTS: For future expansion maintenance of the system, spares and additional parts or other components shall be required by the Railways. Tenderer shall guarantee that Spares and such additional parts will be supplied as and when railways place order for the same, therefore firm has to give detailed specification of the items being used & supplied by him as ordering details. Tenderer shall also provide warranty that this material will be supplied at a rate not exceeding the rate accepted by the Railways which is shown in the break-up of the costs in Schedule of Work upto the expiry of warranty period. Any order placed by railways on the Contractor within the expiry of warranty period will be fully honoured and the materials will be supplied within the period of 60 days or as required by the railway. The fact that contractor is supplying some materials from 3 rd party will not absolve the tenderer from his responsibility. 2.15. TEST & MEASURING INSTRUMENTS, SPECIAL TOOLS AND INSTALLATION MATERIAL: (i) (ii) All tests and measuring instruments and other arrangements required for all the acceptance tests shall be made available by the contractor free of cost for conducting the tests. Special tools required for installation and maintenance of all the equipments shall be arranged by the contractor in adequate quantities. The contractor shall provide all installation material for complete commissioning of the system. Divisional Railway Manager (S & T) Ahmedabad-45 For & on behalf of the president of India Chapter- II Page 11 of 32
Tender No DRM/S&T(ADI)/ Tele/ 02 of 2012-13 Chapter – II – Special Condition of Contract 2.16. INSPECTION OF MATERIAL: (i) The inspection of material shall be done by RDSO / Railways (Engineer In charge of the work or Railway representative nominated by, Western Railway) in the factory premises / assembling unit of the contractor. (ii) All equipment, materials, fittings and components will be subject to inspection by the RDSO/Railways at the manufacturer’s factory premises/assembling unit, before dispatch and no materials shall be dispatched from the manufacturer’s factory/assembling unit prior to inspection and/or approval by the Railways. The Railway may also inspect the materials again at the contractor’s depot or with consignee. The Railways shall have the right to be present during all stages of manufacturing and test process and shall offer, reasonable facilities for inspection and testing of the material at all the stage so as to satisfy himself that the materials are in accordance with the specifications and approved drawing / designs. Any unreasonable delay in inspection will be on reasonable ground for extension of time for completion of the work. (iii) Materials put up for inspection shall be exactly of the type, quality and quantity laid down in the schedule of materials. Any variation shall require the prior approval of the Railway before the material is manufactured, tendered or offered for inspection. (iv) In the event of waive off of Inspection at Manufacturer’s premises, The contractor has to arrange all the OEM’s test certificate along with certification that the equipment under supply are as per Railways’ specification. (v) All materials that are not covered under the specifications, designs and drawings of RDSO/TEC etc. shall be procured from the manufacturers of repute/theirauthorized dealers. Such materials are to be approved by the engineer. The contractor is required to produce test certificate from the manufacturer. (vi) The cost of services of Railway Engineers or other personnel for inspection of material will be on Railway’s account subject to other provisions herein contained. The Contractor shall give at least two weeks’ notice to the RDSO / Railways to arrange necessary inspection. (vii) During the execution of the contract, samples may be taken from all the materials employed for the purpose of test and or analysis, under the conditions laid down in specification; such samples to be prepared for testing and forwarded to the testing entity shall be free of cost to the Railways. (viii) The decision of the Railway in respect of acceptability of any material, equipment etc. required for the work. The cost of equipment and materials, all tests and or analysis performed for inspection shall be borne by the Contractor. Divisional Railway Manager (S & T) Ahmedabad-45 For & on behalf of the president of India Chapter- II Page 12 of 32
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