2008-2009 LR&TS Annual Report - Learning Resources Services ...

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Resources The important work of education is augmented by having proper and sufficient resources available. Through LR&TS, a wide assortment of print and non-print items are maintained, including books, federal and state documents, maps, microforms, DVDs and computer software. Beyond these millions of items, patrons have access to thousands of online journals, and may also check out laptop computers and a variety of audiovisual equipment. Acquisitions This unit manages and provides support for all aspects of collection management, including the selection, purchase and processing of additions to the library collections. The group is also responsible for processing withdrawals from the collection, on-site binding and repair, preparation of bindery shipments and preparation of SCSU theses for microfilming. Summary of FY09 accomplishments After conducting successful searches to fill vacant lines, a collection management librarian and e-resources/ serials librarian began work. Workflow processes were documented by Acquisitions and Cataloging along with information about accrediting bodies, scheduled site visits and accreditation reports. The YBP GOBI selection tool saw an increase in use following retraining and one-to-one support for the library liaisons. After analysis of monograph spending statistics from Aleph, the monograph budget allocation process was changed so liaison teams each receive a budget calculated against the FTE of their college. The collection management librarian, e-resources/serials librarian and cataloging librarian became part of the liaison support team to inform liaisons about budgets and new resources as well as provide assistance with accreditation visits and preparation for buying resources for new programs. FY09 Goals Develop a procedures manual documenting acquisitions processes. • Created flowcharts for monographs ordering and processing, identification and replacement of lost/ missing items, and software/CD-ROM license agreement decision-making. Drafted procedures for accepting donations. • Continued investigating the use of a campus-wide wiki that could also be used by LR&TS workgroups to create online manuals for procedures and processes. Improve customer service and support the outreach work of the library liaison group. • Assisted college liaison teams with gathering information for accreditation reports, selection and collection analysis projects. Also provided support when colleges wished to make budget transfers for special purchases, get prices for resources and search for alternate resources based on cost or license agreement restrictions. 25
Learning Resources & Technology Services – Annual Report FY09 • Monitored college acquisition budgets beginning in spring 2009. The budgets were calculated against college FTE numbers, and that information was communicated to the library liaison teams. Investigate expanding the department-level faculty use of YBP GOBI for book selection. • Determined that department-level faculty use of YBP GOBI would not be viable due to budget constraints and technical issues. Instead, access was expanded for library faculty and a refresher course was provided for library liaisons on how to use GOBI. As a result, selection through GOBI by library faculty increased by 55 percent in FY09. Major changes from FY08: • started in August 2008. • Jo Flanders became E-Resources/Serials Librarian in August 2008. Collection Management Librarian Rachel Wexelbaum Statistics: See Appendix K Investigate “OCLC WorldCat Collection Analysis” or other options to assess collection strengths, weaknesses, and unique and overlapping holdings. • Investigation of OCLC WorldCat Collection Analysis is on hold due to cost and budget restrictions. Revise Collection development policies, including “weeding” processes and criteria, and submit to appropriate bodies for review and consideration. Reviewed the previous collection development policy • with the liaisons, deleted practices that no longer take place and drafted a new set of general collection development guidelines which will serve as the starting point for review and discussion in fall 2009. • Collaborated with liaisons and workgroup leaders on drafts of new collection development policies for electronic resources, rare books and special collections, Reference, oversize books and items to be displayed in the Multicultural Resource Center. Continue to investigate ways to work more closely with Access Services. • Met regularly with Access Services to address issues of common concern. • Drafted Access and Cataloging procedures for identifying, searching for and replacing missing and lost items. • Collaborated with Access and the Music Department on phase I of an LP album weeding project. 26
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