2008-2009 LR&TS Annual Report - Learning Resources Services ...

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Learning Resources & Technology Services – Annual Report FY09 Servers/Authentication Systems Staff members maintain and offer assistance with campus-wide computer servers, including e-mail, Web, database and Desire2Learn (D2L) services and the many departmental file and print servers. Summary of FY09 accomplishments The systems team was actively involved with IT projects and provided assistance with IT solutions and implementation through FY09. Projects ranged from providing students with remote access to applications to providing business intelligence support for the management staff. The systems team was also involved in building the infrastructure to host the growing demand for servers and storage. The Centennial Hall data center was remodeled to include new cooling and power infrastructure; these updates position the university to meet future server and storage demands. In addition to several other projects, blade servers and virtual servers were also implemented to significantly reduce data center energy consumption. FY09 Goals Develop standard operations and monitoring practices to ensure maximum uptime and reliability of current and future services. • Researched and implemented a log consolidation and monitoring appliance. • Customized and deployed an application-based firewall to help protect public Web sites against attacks. Develop and implement a server hardware and software replacement cycle to ensure systems are up-to-date. • Rebuilt and/or consolidated 23 servers to keep system hardware and software current. The server rebuild process included virtualizing 12 out of the 23 servers. Research and implement new technologies to provide added value to the SCSU learning community. • Implemented server virtualization technologies using VMWare ESX server. • Customized and deployed production SharePoint sites used for collaboration; these sites promote centralized document management and team collaborations projects. Secure current services more effectively and implement processes to ensure that new services are deployed in a secure manner. • Administered an application firewall to protect public Web sites. • Upgraded the Active Directory server to Server 2008 software. • Deployed a log monitoring and consolidation appliance. Continue to improve processes and documentation to be more efficient in managing accounts and identity management. • Filled the identity management (IDM) position funded through a contract with the Office of the Chancellor (OoC) and continued to work with the OoC IDM core team on the StarID project. • Worked on documenting current practices and procedures for identity and access management. Instigate a departmental staff development plan with individual plans for growth. • Participated in a variety of user and customer forums and attended several training and conferences throughout the year to invest in professional development. Continue to explore ways to ensure systems and services are configured and implemented to provide the greatest amount of redundancy to protect against machine or site failures. • Added a backup generator and new power and cooling units to the Centennial Hall data center to provide greater redundancy. • Implemented VMWare ESX to provide more a resilient infrastructure. Statistics: See Appendix EE 55
Learning Resources & Technology Services – Annual Report FY09 Telecommunications Infrastructure This area provides the campus with coordination, consultation, design, installation and maintenance of the telecommunications infrastructure. The telecommunications infrastructure serves many functions, ranging from the network connections for all of the computers on campus to the wiring that makes the parking gates work. Virtually all of the devices on campus that use either a copper or fiber optic connection are managed by this service area. Summary of FY09 accomplishments More than 500 data runs were added to campus, including 350 in the Wick Science Building addition and 50 in the Public Safety Center. Work continued on Riverview and Brown Hall renovations. Design and planning began on projects such as the National Hockey Center and Administrative Services renovations, Twin Cities Graduate Center, and the Fifth Avenue Live! project. Upgrades were also made to the campus wireless and Campus Card systems. FY09 Goals Install all cabling in a neat and orderly manner. •Completed all work to national code standards. Document all data and fiber cabling. • Documented all new data and fiber runs as part of installation procedures. Install all cabling in a timely manner. • Strived to complete installations within three weeks of the request. Complete the Riverview and Brown Hall renovation projects. • Adjusted schedules for Riverview and Brown Hall due to construction delays, with completion set for FY10. Complete the Sycamore Project by Aug. 15, 2009. • Finished planning and awaited construction completion. Continue planning for new projects. • Helped with the planning and design work for the National Hockey Center renovation, Administrative Services renovation and the Fifth Avenue Live! projects. Major changes from FY08: • structure whenever possible. Established a priority to upgrade the copper infra- OTHER ITEMS OF NOTE: Refer to Appendix CC, Table 67 to see the number of new network drops (data runs) installed. User Accounts This service area administers the creation and management of HuskyNet accounts for faculty, staff, students and other users. Request forms for new accounts are processed as they are received and an audit of accounts is performed each summer. Community patron accounts are also managed by this area. Summary of FY09 accomplishments New HuskyNetIDs were created for 153 department accounts, 260 faculty/staff accounts and 19 student organization accounts in FY09. More than 1,100 community patron accounts were either created, renewed or required maintenance. The demand for network storage space continued to grow, with file/Web and e-mail storage space all having double-digit percentage increases over FY08. FY09 Goals Continue to process HuskyNet account reports and audits regularly. • Conducted regular HuskyNet account audits and reviewed audit reports as scheduled in procedures. Document and evaluate the processes for all HuskyNet account reports and audits in order to assure accuracy and consistency. • Created several documents to outline account procedures, such as account creation, naming conventions, audit timelines and other policies and procedures. Major changes from FY08: • Planned for implementation of new password guidelines established by MnSCU, effective FY10. Statistics: See Appendix FF 56
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