Eastern Contra Costa Transit Authority Contract ... - Tri Delta Transit

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A best and final offer must include prices for each line item in this RFP, plus line item prices for any other components or tasks identified by the proposer. ECCTA will not enter into a contract where compensation is based upon cost plus a percentage of cost. Compensation will be at the prices set forth in the successful proposer's Best and Final Offer. Best and Final Offer Term All best and final offers shall remain in effect for sixty days from presentation of the offers to the ECCTA Board of Directors. Best and Final Offer Submittal Procedures Proposers invited to submit a Best and Final Offer must submit their offer by June 5, 2013, at 3:00 pm, local time. Any best and final offer submitted after that date and time will not be considered. The best and final offer must be submitted on ECCTA’s “Price Proposal BAFO Form” in a securely sealed envelope and properly marked, “Financial Audit-- BAFO”. The proposers name and address shall appear as the return address on the envelope and be addressed to: Ann Hutcheson Director of Administrative Services Eastern Contra Costa Transit Authority 801 Wilbur Avenue Antioch, CA 94509 A Best and Final Offer submitted by a proposer who was not invited to submit a proposal shall not be considered and will be returned unopened. 7. Technical Review Committee Recommendation Period ECCTA’s Technical Review Committee will employ the following criteria in evaluating technical proposals to determine the competitive range: 1. Proposer’s knowledge of and experience with accepted auditing standards set forth for financial audits in the U. S. Government Accountability Office’s (GAO) Government Auditing Standards (GAS), the provisions of the Federal Single Audit Act and the U.S. Office of Management and Budget (OMB) Circular A-133 Audits of States, Local Governments, and non-profit organizations. 2. Familiarity with the Uniform Systems of Accounts (USOA) as prescribed by the Federal Transit Administration (FTA). 18
3. Knowledge of and experience with enterprise fund accounting systems. 4. Knowledge of and experience with public transit agencies. 5. Qualifications, knowledge and experience of proposers’ staff performing the audit. 6. Completeness and thoroughness of the technical proposal. 7. Completeness and thoroughness of the price proposal. 8. References. 9. Price – ECCTA will evaluate proposals for award purposes by including only the price for the basic requirements as listed on ECCTA’s Price Proposal Form; not any option items. ECCTA’s Technical Review Committee may use more detailed unstated criteria as long as those criteria generally correlate with or logically might be included within the scope of those stated above. ECCTA may revise the evaluation criteria during the course of the review periods. Such revisions will be made by written addenda. All proposers within the competitive range will be allowed to supplement their proposals in response to those revisions in evaluation criteria. The Technical Review Committee may use numerical scores in applying the evaluation criteria. The significance of the difference in numerical scores is not the numerical difference, per se, but is based on the considered judgment of the Technical Review Committee. Thus, proposals with essentially equal total scores may be deemed significantly different because of the significance of differences in scores on individual evaluation criteria. Likewise, proposals with substantially different total numerical scores may be deemed essentially equal. ECCTA has attempted to state the evaluation criteria in a manner that makes the relative importance of each criterion readily apparent. Any prospective proposer that is unsure about the meaning or relative importance of an evaluation criterion should request clarification as soon as possible. 8. Contract Award Period Notification Upon completion of the Technical Review Committee’s final evaluation, the highest ranked proposer shall be notified of being selected for contract award. If the selected proposer fails to provide all required information, documents, etc. in a timely manner or otherwise declines to perform, ECCTA may terminate negotiations and offer award to the next highest ranked proposer. 19
Page 1 and 2: Eastern Contra Costa Transit Author
Page 3 and 4: SECTION 1 NOTICE INVITING PROPOSALS
Page 5 and 6: It is the intent of awarding the co
Page 7 and 8: Key Proposal Dates Request for Prop
Page 9 and 10: Information for Proposers Request f
Page 11 and 12: Ann Hutcheson Director of Administr
Page 13 and 14: o A complete work plan that complet
Page 15 and 16: Four sets of a proposer’s technic
Page 17: 5. Technical Review Committee Evalu
Page 21 and 22: The protest should be submitted to
Page 23 and 24: submitted by contractor pursuant to
Page 25 and 26: SECTION 4 GENERAL CONDITIONS 25
Page 27 and 28: Proposer’s Status Neither the pro
Page 29 and 30: If any discrepancy or inconsistency
Page 31 and 32: SECTION 5 SPECIAL CONDITIONS 31
Page 33 and 34: ECCTA will also weigh any evidence
Page 35 and 36: SECTION 6 SCOPE OF WORK 35
Page 37 and 38: ) whether ECCTA’s financial state
Page 39 and 40: SECTION 7 PROPOSAL FORMS 1. Proposa
Page 41 and 42: 3. The undersigned understands that
Page 43 and 44: Proposal Cover Form Page 4 of 4 POW
Page 45 and 46: SECTION 8 REQUIRED CERTIFICATIONS 4
Page 47 and 48: FAIR EMPLOYMENT PRACTICES CERTIFICA
Page 49 and 50: e. The Proposer shall notify ECCTA
Page 51 and 52: State of ______________ NON COLLUSI
Page 53 and 54: CERTIFICATE REGARDING WORKER COMPEN
Page 55 and 56: PROFESSIONAL SERVICES AGREEMENT Req
Page 57 and 58: 6. WAIVER Failure of any party to e
Page 59 and 60: (1) The Contractor agrees to have a
Page 61 and 62: All certificates and endorsements a
Page 63 and 64: 18. EQUAL EMPLOYMENT OPPORTUNITY Co
Page 65: IN THE WITNESS WHEREOF, the parties

Eastern Contra Costa Transit Authority Contract ... - Tri Delta Transit

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