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130 Southeastern Oklahoma State University * GPA Neutral **GPA Neutral – used for zero-level courses only Other Symbols I An incomplete may be used at the instructor’s discretion to indicate that additional work is necessary to complete a course. To receive an “I”, the student should have satisfactorily completed a substantial portion of the course work for the semester but be unable to complete remaining work due to extenuating circumstances. The “I” will become permanent within one year of the date of its posting. An “I” is GPA neutral. AU Audit status is used for the student not interested in obtaining a course grade, but who is enrolled simply to gain course information. Enrollment in a course under audit status requires permission of the academic department offering the course. The allowable time to change an enrollment status from audit or from credit to audit is within the first ten class days of a regular semester and within the first five days of the summer term. An “AU” is GPA neutral. N Used to indicate that the semester grade was not submitted by the instructor by the appropriate deadline. The “N” must be replaced by the appropriate letter grade prior to the end of the subsequent semester. An “N” is GPA neutral. W Withdrawals transacted during the first two weeks of a regular semester or during the first week of a summer term will not be recorded on the student transcript. A “W” will be recorded on the transcript for all withdrawals occurring during the third through the eighth week in a regular semester or during the second through fourth week in a summer session. Following these deadlines for automatic “W”, the student will receive a “W” or an “F” depending upon whether the student was passing or failing the course at the time of withdrawal. No course withdrawals, including complete withdrawals, are permitted during the last two weeks of the term. These deadlines are for regularly scheduled, full-term courses. All other courses will have proportional withdrawal timelines. A “W” is GPA neutral. AW An administrative withdrawal may be assigned by the Office of Academic Affairs to indicate that a student has been “involuntarily” withdrawn for disciplinary or financial reasons or for inadequate attendance. An “AW” is GPA neutral. X Indicates that graduate thesis or dissertation is in progress; will be subsequently replaced by appropriate grade. An “X” is GPA neutral. Grade-Point Average The student must maintain a 3.00 average or better in all graduate work attempted with no more than two grades of C. A grade below C is not acceptable in the graduate program and will not earn credit on the student’s degree plan. Appeal of an Assigned Grade The Graduate Council acts upon appeals received in writing from faculty or students who seek to have grades or records altered. The chain of command is expected to be followed as indicated on the appeal application. The decision of the Graduate Council will be final. The procedure for submitting a grade appeal is as follows: 1. Request an “Application for Graduate Appeal” from the Office of Academic Affairs, Administration Building, Room 307, (580)745-2200. 2. Submit the application form along with a letter stating the reason for the appeal to the Office of Academic Affairs. 3. After the application is received, the Office of Academic Affairs will inform the student in writing of the meeting date. The Graduate Council meets several times during each semester. 4. The student has the option of appearing before the Graduate Council. 5. The final decision of the Graduate Council will be submitted to the student by mail. Changes and Withdrawals Students finding it necessary to terminate their work in any class before the last day to drop a class should contact their academic advisor for appropriate forms and instruction concerning withdrawal procedures. Students terminating their entire enrollment should initiate the complete withdrawal with the Office of the Registrar. Class withdrawals, including complete withdrawals, when transacted as a change of schedule during the first five days of a regular semester or during the first three days of a summer term, will not be recorded on the academic transcript. Any student who withdraws from a course during the sixth day through the eighth week in a regular semester or the fourth day through the fourth week in a summer session, will receive a grade of “W” in the course. After the end of the eighth week in a regular semester and the end of the fourth week in a summer session, a student may still withdraw until the twelfth week of the regular term or the sixth week of the summer term. The student will receive a
grade of “W” or “F,” depending upon the student’s standing in the class at the time of withdrawal. No course withdrawals, including complete withdrawals, are permitted during the last two weeks of the term. It should be noted that the preceding deadlines for class withdrawals are for regularly scheduled, full-term classes. Shorter duration (accelerated) courses—interim courses and intensive courses (length less than sixteen weeks, fall or spring; eight weeks, summer)—will have proportional timelines and refund periods. Residence Requirement A minimum of twenty-four semester hours, including the last four hours of the program, must be completed in residence at Southeastern. Second Master’s Degree Students with a master’s degree from an accredited institution may complete a second master’s degree at Southeastern Oklahoma State University by completing all requirements (admission, residence, time limitations, etc.) for the second master’s degree. The second master’s degree plan, in consultation with the Academic Advisor and approval from the Dean of the School of Graduate and University Studies, must contain a minimum of twenty-four graduate hours not applied toward any other master’s program. Semester Hours (Including Pass/Fail Hours) The master’s degree programs at Southeastern Oklahoma State University require the completion of a minimum of thirty-two semester hours of acceptable graduate credit. The maximum number of semester hours of “P” grades acceptable in a master’s degree program is nine. No more than three workshop/seminar hours are allowed. Thesis A thesis option may be undertaken at the recommendation of the department involved. Guidelines for thesis preparation may be obtained in the Graduate Office. The thesis is not an option in the MBA program. Transfer of Credit Only grades of B or better are acceptable to be considered for transfer and are subject to departmental approval. A maximum of nine (9) semester hours of transfer credit may be accepted from another accredited School of Graduate and University Studies toward the master’s degree at Southeastern Oklahoma State University (see residence requirements). These hours, or any part thereof, may be applied when in the judgment of the Dean of the School of Graduate and University Graduate Programs 131 Studies and the student’s advisor, they contribute to the planned program of the student. Transfer credit must also meet the time limit regulation. Admission to Candidacy Acceptance in a graduate program at Southeastern Oklahoma State University does not assure admission to candidacy in that master’s degree program. The student must make application for admission to candidacy in the designated master’s degree program. An approved application must be on file in the Graduate Office the semester prior to graduation. The applicant must have satisfied the following requirements prior to filing for admission to candidacy. 1. Unconditional admission to the School of Graduate and University Studies and the specific graduate program. 2. An approved plan of study filed with the Graduate Office. 3. A 3.00 grade point average in all graduate course work attempted. Application forms for admission to candidacy in respective Masters’s degree programs, may be obtained from the Graduate Coordinator of the program or the Graduate Office. Retention Policies A graduate student is required to maintain a minimum grade point average of 3.00 in all graduate course work attempted in order to be considered in good standing in a graduate program (see grade point average). If a student’s cumulative graduate GPA falls below a 3.00, the student is automatically placed on probation. A student on probation must accomplish both of the following to remain in good standing in the graduate program: 1. Achieve a minimum of 3.00 each term of enrollment while on probation, and 2. Achieve a cumulative graduate GPA of 3.00 after completion of the next 9 hours of graduate course work from the time at which the probationary status commenced. Failure to accomplish either of these requirements will result in an automatic suspension from the graduate studies for one semester (Fall, Spring, or Summer). Reinstatement requires re-application for admission to graduate study at Southeastern. A second such suspension results in permanent dismissal of the student from graduate study at Southeastern Oklahoma State University.
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