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42 Southeastern Oklahoma State University student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. (2) The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask the University to amend a record that they believe is inaccurate. They should write the University officials responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. (3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll. This may include updated or corrected information. This includes disciplinary and health records, with the caveat that it must be related to the student's enrollment or transfer. (4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Southeastern Oklahoma State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-4605 (5) The right to request that the following directory information pertaining to them not be published. The law requires that written approval from the student is necessary before granting access to or releasing educational records to a third party, except in the case of directory infor mation and in response to a Federal Grand Jury subpoena. Other exceptions are listed in the Notification of Rights section in the SE Student Handbook. Directory information is a category of information and does not refer to a publication known as a “directory.” Students have the right to refuse the release of information which has been identified as directory information. However, if the student chooses to exercise that right, he or she must appear in person in the Office of the Registrar by the last day to drop/add a class and sign a form stipulating that information not be released. Information that Southeastern Oklahoma State University has declared to be directory information is listed below: * Student’s name * Local and permanent addresses * Telephone number * Date of birth * Place of birth * Last school attended * Major field of study * Academic classification * Participation in officially recognized organizations, activities and sports * Dates of attendance at Southeastern Oklahoma State University * Degree(s) held, date granted, and institution(s) granting such degree(s) * Enrollment status (full, part-time, undergraduate, graduate) * Awards granted (Honor Rolls, Who’s Who, etc.) * Photographs * Weight and height of members of athletic teams * Electronic mail addresses Students wanting to know more about FERPA may go to 20U.S.C§1232g or go to the SE website and look for FERPA in Student Handbook. ACADEMIC FORGIVENESS POLICY Southeastern provides three Academic Forgiveness options to help eligible students overcome low academic standing. Although the transcript will still be a full and accurate reflection of the student’s academic performance/history, the retention/ graduation grade point average (GPA) will reflect any academic forgiveness. The academic forgiveness options available are: Repeated Courses, Academic Reprieve, and Academic Renewal. A student may only receive one academic reprieve or renewal in his/her academic career and only one option can be used. The repeated course provision may be used independently within the limits listed below.
Repeated Courses The first four courses (not to exceed eighteen hours) of repeated course work in which the original grade was a “D” or “F” are the only courses in which the original course grade will not be included in the Retention/Graduation GPA. If such a course is repeated more than once, all grades with the exception of the original course grade, will count in computing the GPA. Students may repeat courses above the first four courses or eighteen hours of “Ds” or “Fs” and they may also repeat courses with grades of “C” or better; however, in each of these instances all grades will be included when calculating the GPA. It is the student’s responsibility to notify the Office of the Registrar when a repeated course situation occurs, whether the original course or the repeat course was taken at SE or any other institution. If either course (original or repeat) was taken at another institution, it may be necessary for the student to obtain verification from the appropriate SE academic department that the original course and the repeat course are in fact deemed to be equivalent courses. To comply with this policy, the student should request a “Repeated Course Notification” form from the Office of the Registrar, Administration Building, Room 100. This form should be filed with the Registrar as soon as a repeated course situation occurs. Academic Reprieve A student may request and be granted an Academic Reprieve for a maximum of two consecutive terms of enrollment at any institution subject to the following guidelines: 1. A minimum of three years must have elapsed since the end of the semester(s) being considered for reprieve. 2. Prior to requesting the reprieve and subsequent to the semester(s) for which the reprieve is being requested, the student must have completed at least twelve semester hours of regularly graded course work, excluding activity or performance courses. This course work may have been completed at any accredited higher education institution. 3. The student must have earned no grade below “C” subsequent to the semester(s) for which the reprieve is requested. 4. The student must be currently enrolled at Southeastern. Academic reprieves will not be granted for students who have received a bachelor’s or higher degree from any institution, or for students who are attending, or seeking admission to, another institution (in state or out of state). Further information and appropriate forms regarding academic reprieves are available in the Office of Academic Affairs, Administration Building, Room 307. Academic Renewal Academic Information 43 A student may request and be granted an Academic Renewal of previous terms of enrollment from any institution subject to the following guidelines: 1. A minimum of five years must have elapsed since the end of the semester(s) being considered for renewal. 2. Prior to requesting the renewal and subsequent to the semester(s) for which the renewal is being requested, the student must have completed at least twelve semester hours of regularly graded course work, excluding activity or performance courses. This course work may have been completed at any accredited higher education institution. 3. The student must have earned no grade below “C” subsequent to the semester(s) for which the reprieve is requested. 4. The student must be currently enrolled at Southeastern. For the academic renewal, the student must indicate the term from which all prior course work is requested to be excluded from the retention/graduation gpa calculation. Academic renewals will not be granted for students who have received a bachelor’s or higher degree from any institution, or for students who are attending, or seeking admission to, another institution (in state or out of state). Further information and appropriate forms regarding academic renewals are available in the Office of Academic Affairs, Administration Building, Room 307. RETENTION, PROBATION AND READMISSION POLICIES Southeastern Oklahoma State University, in cooperation with the Oklahoma State Regents for Higher Education, has adopted the following policy relating to retention of students pursuing undergraduate course work. The three-phase policy combines an early notification of students experiencing academic difficulties with a gradual increase in the overall standards required for retention/continued enrollment at the University. All courses in which a student has a recorded grade will be counted in the calculation of the retention/graduation grade-point average (GPA) with the exception of those courses excluded as detailed in the preceding section, “Academic Forgiveness Policy”. All students at Southeastern Oklahoma State University will be classified in one of the following categories for retention purposes:
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