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40 Southeastern Oklahoma State University This chapter provides information and states academic policies that are a matter of public record. The purpose of these policies is to promote quality education and to provide systematic and equitable administration of the academic program. Academic policies are developed by the faculty of the University and approved by the appropriate committees and councils within the University. In certain instances, policies are set by the University’s governing board, the Board of Regents of Oklahoma Colleges, and the coordinating board, the Oklahoma State Regents for Higher Education. Academic Year GENERAL The academic year consists of two semesters, August through December and January through May, and a summer session in June and July. Semester Hour A semester hour consists of one class period per week in a subject for one semester, with the exception of laboratories, practicums, or physical education activity classes in which two periods per week is a semester hour. In the summer session, the period of class contact per semester hour is doubled. It is the University’s policy that each semester hour represents sixteen faculty-student contact periods per term, or thirty-two hours of regularly scheduled laboratory, or other formal course activity per term. Course Numbering System Courses are numbered so as to indicate the degree of advancement. In general, courses numbered lowest are those which should be completed first. Zero-level courses (i.e., MATH 0123) are remedial and do not count as college credit hours in meeting academic/degree requirements. Courses with numbers beginning in the 1000 and 2000 series are lower-division and considered designed for freshman and sophomore students. Courses with numbers in the 3000 and 4000 series are upper-division level to be taken by junior and senior students. Courses numbered in the 5000 series are for graduate students only. Students should also be aware that the last digit of the course number indicates the amount of semester-credit-hours awarded for the course completion. For example, ENG 1113 is a three-hour course, THTR 3432 is a two-hour course. Academic Information Student Classification Students are classified according to their earned college-level credits as follows: freshman, 0-29 semester hours; sophomore, 30-59 semester hours; junior, 60-89 semester hours; senior, 90 semester hours and above. Academic Load A regular undergraduate student is classified as full-time if he/she is enrolled in twelve (12) or more hours. A summer term undergraduate student is classified as full-time if he/she is enrolled in six (6) or more hours. The maximum load that an undergraduate student will normally be permitted to carry is 18 hours per semester. Students attaining a retention/graduation grade-point average of at least 3.0 and having completed a minimum of 15 semester hours will be permitted to carry up to a maximum of 21 hours during the next semester. Verification that the above criteria have been satisfied will be provided by the Office of the Registrar. During the summer session, nine hours of work is the normal maximum load. Ten hours may be taken provided the student has attained an overall grade-point average of 3.0 and has completed a minimum of 15 semester hours. Verification that the above criteria have been satisfied will be provided by the Office of the Registrar. Permission of the Dean of the School within which the student is majoring will be required for all other overload situations. In the event of dual enrollment by a student at more than one institution, the preceding load limits apply to all college courses in which the student is enrolled. Grades and Grade-point Calculations Grade Points Grade Semester Hour A Excellent 4 B Good 3 C Average 2 D Below Average 1 F Failure 0 Grade Points Grade Semester Hour P Passed * NP No Pass * S Satisfactory ** U Unsatisfactory ** * GPA Neutral ** GPA Neutral—used for zero-level courses only
Other Symbols I An incomplete may be used at the instructor’s discretion to indicate that additional work is necessary to complete a course. To receive an “I”, the student should have satisfactorily completed a substantial portion of the course work for the semester but be unable to complete the remaining work due to extenuating circumstances. The “I” will become permanent within one year of the date of its posting. An “I” is GPA neutral. AU Audit status is used for the student not interested in obtaining a course grade, but who is enrolled simply to gain course information. Enrollment in a course under audit status requires permission of the academic department offering the course. The allowable time to change an enrollment status from audit to credit or from credit to audit is within the first five class days of a regular semester and within the first three class days of the summer term. An “AU” is GPA neutral. N A grade of “N” is used to indicate that the semester grade was not submitted by the instructor by the appropriate deadline. The “N” must be replaced by the appropriate letter grade prior to the end of the subsequent semester. An “N” is GPA neutral. W Withdrawals transacted during the first five days of a regular semester or during the three days of a summer term will not be recorded on the student transcript. A “W” will be recorded on the transcript for all withdrawals occurring during the sixth day through the eighth week in a regular semester or during the fourth day through fourth week in a summer session. Following these deadlines for automatic “W’s”, the student will receive a “W” or an “F” depending upon whether the student is passing or failing the course at the time of withdrawal. No course withdrawals, including complete withdrawals, are permitted during the last two weeks of the term. These deadlines are for regularly scheduled, full-term courses. All other courses will have proportional withdrawal timelines. A “W” is GPA neutral. AW An administrative withdrawal may be assigned by the Office of Academic Affairs to indicate that a student has been “involuntarily” withdrawn for disciplinary or financial reasons or for inadequate attendance. An “AW” is GPA neutral. X Indicates that a graduate thesis or dissertation is in progress; will be subsequently replaced by an appropriate grade. An “X” is GPA neutral. ADVISEMENT Southeastern faculty and staff believe that the advising process is one of the most important steps in enrolling for classes at Southeastern. Because of this belief, a mandatory advisement policy was implemented in the Spring 2003 semester requiring all new and returning students to visit an academic advisor prior to enrollment each semester. An academic advising session consists of a student meeting with an advisor (usually a faculty Academic Information 41 member or specially-trained staff person) to plan the student’s academic future. NEW STUDENT ORIENTATION/ PREVIEW New Freshmen New first-time entering freshmen are required to attend a preview day which is designed to make the transition to college life as easy as possible. This preview day is for everyone - resident, commuter, and non-traditional student. Students will have the opportunity to meet one-on-one with an academic advisor, enroll in classes, connect with faculty and other students, learn about Student Affairs and campus life, and make Southeastern feel more like home before classes begin. Several preview day dates are available for new freshmen students beginning in a fall semester but only one preview day is available for a spring semester. Preview day dates and contact information will be listed at www.SE.edu for each semester. Southeastern recommends that all first-time freshmen enroll in a two- hour orientation course, ORIE 1002 COLLEGE SUCCESS. This course is designed to provide an opportunity for freshmen to learn, practice, and adopt specific strategies to support their success in college. Class time is spent in a variety of activities, including lectures, exercises, and group discussions of issues relevant to student success. This course is required for students enrolled in remedial courses and for students who are undecided majors. Transfer Student Information Session An orientation session especially for enrolled transfer students is scheduled at the beginning of each fall and spring semester. All transfer students are encouraged to attend this session to make the transition to Southeastern as easy as possible. Information concerning dates and contact information can be found at www.SE.edu. STUDENT’S RIGHT TO PRIVACY Notification of Rights under FERPA The Family Educational Rights and Privacy Act of 1974 (FERPA) affords students certain rights with respect to their education records. These rights include: (1) The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Vice President for Student Affairs written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the
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