X - HKU Libraries

(July 77)6.1 ROAD RECORDS6*1.1 ProcedureRoad Record sheets (Appendix l) are maintained inDivisional drawing offices.Form R.R*1 (Appendix 2} should be completed by theengineer when :(i) a Contract involving road works is signed; or,(ii) a Works Order involving modifications toexisting roads is issued on the MaintenanceContractor.The form should be passed to the Senior EngineeringAssistant (Civil) who should arrange for the appropriatefile to be brought up on the anticipated completion date,and who should endorse R.R.I accordingly*If the time for completion of the Works is extendedthe engineer should advise S.E.A.(C) of the revisedcompletion date*When the Works are completed, S.E.A.(C) should completeform R.R.2 (Appendix 3) and ensure that the appropriate RoadRecord sheet is up-dated.6*1*2 FilesS.E.A.(C) maintains files for forms R.R.I (by districts)and the General Registry maintains files for forms R.R.2(by districts)*6*1»3 Record Sheets Entries(i) All entries including sketches should beclear and neat.(ii) Descriptions of works should be brief andmeaningful.(iii)Standard symbols should be used wherepossible, (see Vol. XI - Drawing OfficePractices)*