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V.2.2.1(July 77)2*2 PROCEDURE2 * 2 * 1 (a) The Division/Office within whose area the lot/project is situatedwill open a file when first approached on the matter and will beresponsible for initiating any action required unless directedotherwise*(b)(c)(d)(e)(f)If specialist advice is required from another Division/Office orofficer f the Division f s/0ff ice f s file will be minuted to theappropriate officer*N*B»Cases which are obviously covered by standard rulingsneed NOT be referred and borderline cases should becleared at Engineer/Ass t* Engineer level by directconsultation* (See routing sheet Appendix 1 forfurther guidance)*Correspondence with other departments, P.W.D, offices LotOwners, A*B* etc* will normally be conducted by the Division/Office responsible for the lot/project^ except when it is agreedthat direct correspondence with specialist advisers would be moreappropriate*If other divisions receive correspondence direct t&ey shouldNOT copy these comments to the writer of the incoming correspondencebut only inform him that the comments have been forwarded to theDivision/Office responsible for the lot/project.Policy matters which may arise and conflict with divisional viewswithin H«0*/C.E,0. should be referred to the appropriate GovernmentEngineer by memo (if necessary enclosing the lot file)*If the responsibility for a particular area should change from oneDivision/Office, to another, then the lot files for that areashould be handed over accordingly*2,2*2 Hew Towns and Development Areas(a)Areas under the control of D* &. A* Division are shown hatched ondrawing No* DE? 11 3F and areas under investigation by Port WorksDivision axe shown on drawing Ho* P*5835C* These plans are held byeach Division/Section for inspection purposes* C.E.D. & A* andC«E«P»¥* are responsible for updating the plans and should beconsulted, as and when necessary, regarding lots etc* lying withinareas shown on the plans*