Complete agenda for October 2009 Council Meeting (pdf, 1610KB)

Northland Regional Council - 21 October 2009 Page 94 Item 13Annual Report and Financial Statements - 30 June 2009File 300.2Report from the Finance and IT Manager, Lisa Aubrey dated 12 October 2009.The Council’s un-audited Summary Annual Report and Annual Report andconsolidated financial statements for the year ended 30 June 2009 will be sent outunder separate cover for review and approval.The consolidated statements include the results of the Northland Port Corporation(NZ) Ltd and its subsidiary and associate companies, and the Northland RegionalCouncil Community Trust and its subsidiaries for the year ended 30 June 2009.Audit New Zealand has completed the audit of Council accounts and high level auditclearance and debrief was provided on 5 October 2009. Separate meetings wereheld with the Audit and Finance Chair on 29 th September and the Chief Executiveand Chairman on the 5 th October 2009. I am awaiting some technical advice whichwill then need to be cleared with the Audit New Zealand technical team. Thefinancial statements will be sent to Councilors once this advice has been receivedand changes (if any) have been made to the financial statements.The audit opinion will be tabled at the meeting by Mrs Catherine Trussler Audit NewZealand Manager, who will be standing in for Mr Francis Caetano, Audit NewZealand Director.AUDIT CLEARANCESubject to final Audit clearance, and upon the Council’s approval and adoption, theAnnual Report will be printed and distributed to Councillors and the statutoryrecipients. Statutory recipients include the Minister and Secretary for LocalGovernment; the Auditor-General and the Parliamentary Library. Northland Membersof Parliament and other interested organisations are also issued with copies. Thereport will be published on the Council’s website and will be available on compactdisk for organisations that request a copy.I would like to record my appreciation to Audit New Zealand for the smooth progressof the audit.Recommendation1. That, subject to audit clearance, the Council's audited Annual Report andFinancial Statements for the Year ended 30 June 2009 be adopted pursuant toSection 98 of the Local Government Act 2002.2. That, subject to audit clearance, the Council's audited Summary Annual Reportfor the Year ended 30 June 2009 be adopted pursuant to Section 98 of theLocal Government Act 2002.3. That the Chief Executive Officer be authorised to make minor editorial andpresentation changes, as approved by the Chairman.COMPLIANCE WITH DECISION MAKING PROCESSThe activities detailed in this report are provided for in the Council’s 2008/2009Annual Plan and as such are in accordance with the Council’s decision makingprocess and Sections 76-82 of the Local Government Act 2002.E:\TEMPORARY WORK AREA\2008 AGENDAS\2008 COUNCIL MEETINGS\OCT 22 EXTRAORDINARY\ANNUAL REPORT FINANCIAL STATEMENTS -30 JUNE 2008.DOC