2008-09 Catalog - Saint Mary's College of California

enrollment and admissionEnrollmentVice Provost for EnrollmentThe vice provost for enrollment is responsible for the offices andprocedures which serve students in the recruitment, admissions andenrollment processes at the College. Working collaboratively with colleaguesin academic and student affairs, the vice provost spearheads andcoordinates institution-wide retention efforts. To better understand theneeds of students and to assist the College in its assessment and planningefforts, Enrollment Services gathers and reports on institutional data. Theoffices and functions included within Enrollment Services are admissions,college communications, financial aid, the registrar, articulation andtransfer, institutional research, international recruitment and admissions,and retention services.RegistrarThe registrar is responsible for creating and managing registration functionswhich serve members of the academic community in the enrollmentprocess. In this role, the registrar is responsible for the following registrarialfunctions: academic records (issuance of transcripts and grades,grading policies); enrollment (preregistration and registration procedures,leave of absence, withdrawal from school, verification of enrollment,progress toward the degree (academic probation, petitions for specialaction, declarations of majors and minors); determination of degreerequirements (graduation candidacy, granting of degrees, academic evaluations);and the academic calendar (class schedule, room assignments,final examination schedule).Articulation and TransferThe director of articulation and transfer serves as the institutionaladvocate for the articulation and transfer of courses at Saint Mary’sCollege. In this role the director is responsible for developing, updatingand maintaining articulation agreements between the College andcommunity colleges and appropriate independent junior colleges. Thedirector is an important liaison with community colleges. The directorprovides advanced standing evaluations for new enrolling transferstudents as well as preliminary advanced standing evaluations for transferstudents applying to or accepted at the College. The director is alsoresponsible for evaluating students’ petitions for readmission to theCollege. In addition, the director ensures that the needs and concerns oftransfer students are adequately addressed in the orientation program,residence life policies and procedures, academic requirements, registrationprocedures and financial aid.13