SPRING 2024

52
THE DISTRIBUTOR’S LINK
ARAMID TECHNOLOGIES
2200 E Williams Field Rd, Ste 200, Gilbert AZ 85295
TEL 480-680-7242 EMAIL info@smartcert.tech WEB www.smartcert.tech
CERT SEND-OFF: WHY EMAIL’S REIGN IS OVER
by Lonni Kieffer, Co-Founder
In today’s hyper-connected world, email would
appear to reign supreme as a communication tool. But
ask around and you’ll hear groans and horror stories
aplenty. Email today is a minefield.
When it comes to exchanging critical documents
like quality certifications, email’s limitations can expose
businesses to significant risks. Sending and receiving
cert packages via email, while seemingly convenient, is
fraught with potential perils.
¤ Size Restrictions - Email attachments have
limited size requirements. This often means having to
send multiple emails after receiving error notifications
that your attachments exceed the size limit in place. Not
only does this create extra steps for you, but it makes
receiving the documents a challenge as well.
¤ Security - Email wasn’t designed with security
in mind. Unencrypted emails are like postcards; anyone
with access can easily intercept and read them. Sensitive
data can be exposed, leading to financial losses,
reputational damage, and even legal consequences.
¤ Verification - Verifying the authenticity and
validity of emails, much less PDFs and cert packages
can be challenging. Phishing scams and documents
embedded with malware are exceedingly tricky and
email offers no inherent tools for validation. This creates
uncertainty and increases risk.
¤ Version Control - Multiple copies of certifications
often float around via email, leading to confusion about
which version is the latest and most accurate. This lack
of version control can result in incorrect information
being used, resulting in potential delays and compliance
BUSINESS FOCUS ARTICLE
issues for your teams and customers.
¤ Traceability - Tracking certs and confirming
receipt can be problematic. Email doesn’t provide a
convenient way to confirm whether your customers
received the certs, which may cause extra steps and
potential disputes.
¤ Compliance - Customers may increase security
requirements for the delivery of cert packages to reduce
email risks. IT departments are upgrading authentications,
encryptions, and filtering to offset the increased threats
to their teams. Certified defense contractors and the
DoD have expanded CMMC (Cybersecurity Maturity
Model Certification requirements due to the high volume
of attacks geared toward government contractors. This
all means if you are using email to receive and send
certs, you should ensure you are meeting all industry
and customer requirements.
It’s likely you are more than aware of email’s
limitations and challenges and security is a major priority
for all aspects of your business. What you may not be
aware of are the digital alternatives to email for receiving
and sending certs. Networks like SmartCert not only
provide encrypted delivery, but they also centralize certs
on a shared and searchable dashboard, making internal
communication and workflows a breeze.
From automated malware and virus scanning to
secure, cloud-based storage, enhanced visibility and
versioning history, opportunities for upgrades and
improvements to your cert process that conform to
CMMC, FedRAMP and ISO standards are just a click
away.
SMARTCERT BY ARAMID TECHNOLOGIES