Labor Compliance Program Manual - San Francisco Public Schools

Awarding Body LCP State of California Requirements as of January 21, 2009
Procedures Manual
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c) Reports submitted electronically must be either (1) in the form of a non-modifiable
image or record that bears an electronic signature or includes a copy of any original
certification made on paper, or alternatively (2) printed out and submitted on paper with
an original signature.
d) The requirements for redacting certain information shall be followed when certified
payroll records are disclosed to the public pursuant to Labor Code Section 1776(e)
whether the records are provided electronically or as hard copies; and
e) No contractor or subcontractor shall be mandated to submit or receive electronic reports
when it otherwise lacks the resources or capacity to do so, nor shall any contractor or
subcontractor be required to purchase or use proprietary software that cannot be generally
available to the public.
Note: the Director has made the following substantive changes to the regulations originally
proposed in the Notice of Proposed Rulemaking, effective January 21, 2009:
Section 16404 (e). Use of Electronic Reporting Forms.
The words “submit or” have been inserted before the word “receive” to indicate that the
limitations expressed in that subpart apply both to the sending and receiving of electronic
payroll records. See Appendix E.
3) Upon request, records can include supporting documents as described in the California
Code of Regulations that can verify the payment of prevailing wages, including “all time
cards, canceled checks, cash receipts, trust fund forms, books, documents, schedules, forms,
reports, receipts or other evidences which reflect job assignments, work schedules by days
and hours, and the disbursement by way of cash, check, or in whatever form or manner, of
funds to a person(s) by job classification and/or skill pursuant to a public works project.”
4) Provide a Fringe Benefit Statement
The form, also known as a Statement of Employer Payments (PW 26), must be completed
by each contractor and subcontractor indicating whether they pay the employees in cash or
whether payments are made to a third party trust, plan or fund for health and welfare
benefits, vacation funds, or makes pension contributions. It must contain the fund or trust
name, address, administrator, and amount per hour contributed and frequency of
contributions for each classification of worker. Training fund contributions must be reported
on this form. A copy of the form can be downloaded from:
http://www.dir.ca.gov/dlse/DLSEForm-PW26.pdf
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SFUSD - 13 - Chapter 6