2013-05-28-council-agenda - Taupo District Council

[Bike TaupO Lease, Kinloch Domain], [28 May 2013]
Page 2
REASON FOR REPORT
The reason for this item is to report back to Council on the outcome of public consultation under
the Reserves Act, and seek a final decision with respect to the proposed lease of part of the
Kinloch Domain to Bike Taupo.
BACKGROUND
On 26 March Council considered a request from UIKC Taupo to lease part ot tne Klnloch Domain
for the establishment and maintenance of a signage kiosk and shelter structure that would provide
information and a hub for one of the key starting points of the Great Lake Cycle Trail. The request
was approved subject to the required consultation as the lease was not provided for in the reserve
management plan.
At the March meeting, Council requested more detailed design graphics for the proposed shelter.
These will be available at the May meeting.
The proposed lease was notified on 5 April 2013 for one month. When the submission period
closed on 6 May 2013, no submissions for or against the lease had been received.
DISCUSSION
As there have been no objections to the lease, there is no need for a Special [Ad Hoc] Committee,
and Council may now agree to grant the lease. There will still be a requirement for the Department
of Conservation to endorse the lease. This is usually done by means of a certificate attached to the
lease document which is forwarded to the Department for endorsement once the lease has been
executed.
DESIRED OUTCOME
A decision to grant the lease will be consistent with the decision made in March to agree in
principle subject to the outcome of public consultation. This will achieve the desired outcome of
effective and efficient use of Council reserve land to allow Bike Taupo to support and promote a
key recreational asset.
CONSIDERATIONS
. Financial Considerations
The proposal will have no financial implications for Council.
. Legal Considerations
Council may grant a lease to Bike Taupo for the shelter subject to Section 54 of the
Reserves Act which requires that any lease that is not in conformity with and
contemplated by the approved management plan for the reserve be publicly notified and
receive the prior consent of the Minister of Conservation. The proposed lease has been
notified and received no objections.
Policy Implications
The management plan for the reserve allows Council to provide new facilities such as
outdoor furniture and shelters on recreation reserves appropriate to the recreational use
of the particular reserve, and to meet the needs of the Kinloch community, whilst
maintaining the character of Kinloch as far as possible. However, the management plan
does not provide for Council to grant a lease to a third party to provide the same facilities
for the benefit of users of other reserves from outside the Kinloch community. The
proposed lease has been notified and received no objections.
. Risks
The proposed lease has been notified and received no objections. The correct process
has been followed which will mitigate any risks associated with the lease. Bike Taupo will
have ongoing responsibility for the structure and signage under the terms of the lease.