2009-10 (16.6 MB) - The National Institute of Open Schooling

National Institute of Open Schooling
11. Library, Documentation and
Archival Services
11.1 Overview
Library cum Documentation and Archival unit of the
NIOS collects, organizes and disseminate primary,
secondary, and tertiary resources of information. It
houses a print collection of 17,330 books, 14,710
loose issues of journals and non-print collection of
727 audio/video cassettes particularly on distance
education, and various subjects offered by the NIOS
on Open Basic Education, Secondary, Senior
Secondary and Vocational Education Programme. It
receives about 90 National/ International journals and
23 magazines, 19 Daily and 2 Weekly newspapers
on subscription basis. It also receives newsletters of
CBSE, COBSE, COL, DELNET, ICDL, IQF,
CIIL, IGNOU, NUEPA, NCERT, NCSTC etc.
The main objective of the NIOS library-cumdocumentation
and archival unit is to cater to the needs
of academic, non-academic staff, research scholars
and other educational experts engaged in preparation
of study material for the NIOS learners.
11.1 Important Activities
The NIOS Library-cum-documentation and Archival
unit performs the following tasks to provide its
services:-
11.1.1 Technical Processing
NIOS library uses Dewey Decimal Classification
Scheme 20 th Edition for classification of procured
books and Anglo-American cataloguing rules for
cataloguing of books and other documents procured
by the library. During 2009-10 more than 340 books
were classified and catalogued.
11.1.2 Scanning for Educational News
During 2009-2010, about 4350 newspapers/
magazines/journals were scanned for identifying news
items and articles on Education, Distance Education
and particularly on NIOS and 710 news items were
identified and kept for future reference.
11.1.3 Updation of Library Database
All procured books and subscribed journals are
entered in the library data base and updated
periodically. Data relating to issue/return of books and
journals is also entered and updated.
11.1.4 The Archival Section
It collects, stores and preserves all documents
published by the NIOS. All print and non print
documents such as study material, newsletter,
magazines, journals, Annual Reports, Prospectus,
Conference Reports, and other important documents
which have a significant academic and archival value
for open and distance learning system are preserved.
During the year 2009-10, about 200 documents were
received in archival section.
11.2 Library Services
The NIOS Library provides the following services:
11.2.1 Circulation Service
It includes issue/return of items which includes books,
journals, magazines, audio/video cassettes and CDs,
registration of new members and issue of ‘No
Demand Certificate’ and reminders for overdue
books. During the year, about 6,700 items were issued
and returned. ‘No Demand Certificates’ were issued
to fifteen staff members. Eighty five reminders were
sent to the library members to recover the overdue
books.
11.2.2 Inter-Library Loan
In this service, items are made available from other
libraries to the users on Inter-Library Loan, in case
of non-availability of required items in the NIOS
Library. More than 60 documents were made available
from different Libraries through DELNET.
(Developing Library Network).
11.2.3 New Additions Bulletin
Under this service list of new additions in the library
which includes books, journals and other documents,
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