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Strategic IT Planning Toolkit – Section 3: Planning 26 Figure 7 shows that each stakeholder is consulted in turn to agree on role, while unwilling stakeholders are substituted using the information provided in the stakeholders table. 3.4 Scheduling and Mobilizing Resources Description: A detailed schedule for the strategy exercise has to be established before its commencement. The constituted strategy team is required to secure the required resources for the activity from various stakeholders and management. The major inputs for this task are (i) the project initiation document developed by the IT organization which already provides a high level plan and (ii) information from stakeholder analysis produced during the stakeholder analysis task. The output is a detailed project schedule (with resource schedule). Process: The task could be executed through the following steps: T1) determine degree of involvement of business units T2) review approach to planning exercise T3) determine timing for major project activities T4) draft and communicate plan to concerned units T5) obtain feedback from units on suitability of plan T6) review and conclude plan T7) circulate final project schedule to all stakeholders Related Tasks: The task provides a schedule that governs the rest of the planning activities. It also relies heavily on others tasks of the planning exercise, e.g. the commitment and approval and stakeholder analysis tasks. Comments: In line with general good project management practices, project risks should be identified, tracked and managed (for instance poor cooperation or participation from core business units), project dependencies and tolerances should be determined. In fact, the whole planning exercise is expected to be carried out within. Report No. 417, May 2009 UNU-IIST, P. O. Box 3058, Macao
Strategic IT Planning Toolkit – Section 3: Planning 27 Figure 8: Strategy Team Formation Process 3.5 Summary This section describes the various steps involved in planning activity of the overall strategic IT planning exercise from getting the necessary approval and commitment for commencement through determination of major stakeholders to formation of the strategy team and establishment of concrete project and resource schedule. This step significantly reduces the risk involved in the whole process. It also identifies the major aspects of the agency to focus when developing the IT strategy. Two templates are provided in Sections 1 and 2 of the Templates document [33] for supporting project initiation and stakeholder analysis tasks. Report No. 417, May 2009 UNU-IIST, P. O. Box 3058, Macao
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Strategic IT Planning for Public Organizations: A Toolkit - UNU-IIST ...

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