Annex I Description of Work (April 2007) - ENEN Association

Euratom 2005-6 – Fixed deadline
Coordination Actions
ENEN-II
2. Brief Description of the Documents and Reports
2.1 Agendas and minutes of meetings concerned with management of the project
In order to enable timely and effective monitoring of the project, the Commission services need to
be informed of any significant meetings concerned with the management of the project and of their
outcomes. Meetings which fall within this category include those of the project management
team/group, of the coordinator and work package leaders, of an advisory/steering committee, of
committees established to evaluate responses to open calls, etc. Agendas of these meetings should be
provided to the Commission services at least 2 weeks in advance and minutes within one month
after each meeting. The Commission services may wish to participate in these meetings, generally in
an observational capacity.
2.2 Statement on signature of a Consortium Agreement
A ‘Consortium Agreement’ should be concluded for this project. On behalf of the Consortium, the
Co-ordinator must inform the Commission in writing that a "Consortium Agreement" has been
concluded and signed by all contractors (see Article 1.4 of the contract).
This statement should ideally be provided before contract start and not later than 3 months
thereafter.
2.3 Project Presentation
A brief presentation of the project should be prepared of approximately 2-3 pages in English and
other language versions if so desired. It should be written in a style which is comprehensible to the
non-specialist, avoiding technical language, mathematical formulae and acronyms as far as possible.
The inclusion of photos, diagrams and other illustrative material is encouraged. The presentation
may freely use material included in Annex I. Publication should be via the World Wide Web and
any other media agreed in consultation with the Commission services. The Commission services
may also publish the project presentation among others on their website. Periodic updates of the
project presentation may be requested.
The project presentation should be provided not later than 3 months after contract start.
2.4 Communication Action Plan
In addition to the provisions of Art. 10, 11 and 12 of Annex II, and in the context of raising public
participation and awareness, the Consortium will prepare a realistic, coherent and consistent
Communication Action Plan to be implemented by the Consortium during the lifetime of the
project. Where appropriate, the project should aim to communicate with actors beyond the research
community in order to help spread awareness, in particular where the research and its outcomes
may have broader socio-economic or political implications.
The Communication Action Plan should be delivered within 6 months of contract start. A summary
of activities carried out as part of the Communication Action Plan, together with their impact,
should be included in the project’s Final Report.
Annex I Description of Work - page 121 of 124