E - Iccat

OTHERS DECISIONS
additional time to consider the matter. If no request for an extension of time has been received within 30
days of the initial transmittal of a proposal or request, the Executive Secretary shall inform all members of
the approaching expiration of the 40 day period, indicate which responses have yet to be received and
remind the members of the need to respond.
15. If a member of the Commission requests additional time for consideration, a further 30 days shall be allowed
from the expiration of the initial 40 day period. In exceptional circumstances, if a quorum has not been
established by the expiration of the initial or extended voting period, the Chairman may, in consultation
with the Executive Secretary, extend the voting period up to an additional 30 days. No additional
extensions of time beyond one 30 day extension initiated by a member and one 30 day extension initiated
by the Chairman shall be permitted. In the event of such an extension, the Executive Secretary shall
indicate which responses have yet to be received and inform all members of the final date by which
responses must be received.
C) Additional measures to encourage participation of members in intersessional votes
In addition to modifying the Rules of Procedures, further means could be envisaged to encourage members to
respond in an intersessional vote. Compliance of members with Rules of Procedures could be assessed during the
annual meeting of the Commission. The Secretariat could also make use of the different means envisaged in the
current Rules of Procedures to secure the greatest amount of responses from Contracting Parties (e.g. secure
web-site, an e-mail with a voting button sent as a reminder, etc.).
7.2 REVISED GUIDELINES FOR THE PREPARATION OF ANNUAL REPORTS [Ref. 12-13]
1. Introduction
The purpose of Annual Reports is to provide a mechanism for the submission to ICCAT of relevant information
on the tuna-related activities of Contracting Parties and Cooperating non-Contracting Parties, Entities or Fishing
Entities during the preceding year.
2. Submission process
Annual Reports should be submitted in two parts, Part I relating to information on fisheries, research and
statistics and Part II relating to information on management implementation and other related activities. Part I
should be submitted to the SCRS one week before the start of the SCRS Plenary Session (i.e., by 9:00 am on the
first day of the Species Groups meetings. The complete report, comprising Part I and Part II, should be submitted
on 16 October of each year.
Annual Reports must be provided to the Secretariat in Word file. The layout should follow these “Revised
ICCAT Guidelines for Preparation of Annual Reports (also available on www.iccat.int).
3. Report sections
Annual Reports should contain specific, separate sections on fisheries, research, management and inspection
activities and may optionally include appendices containing additional information pertinent to these sections.
Information presented in Annual Reports should be divided into the relevant sections to facilitate the extraction
and copying of particular information required by the Commission and its subsidiary bodies.
The overall structure of the main report sections should be as follows:
Summary
A summary (not to exceed 20 lines or half a page) must be included with the report. This summary should be
submitted in one (or more) of the three official languages of the Commission (English, French or Spanish). The
ICCAT Secretariat will translate these summaries to the other two languages.
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