Student Services Mission Statement Organization - Centralia College

Standard Three 37entrance to the vault is accessed via the Admissions Office, and the vaultis locked evenings and weekends. Students’ transcripts are locked insidethe vault at all times. Keys to the transcript files and to the vault are keptin the Records and Admissions Office. In addition, copies of studenttranscripts are stored in archives in the Professional-Technical Building.The Computer Services Office backs up the College’s electronic studentrecords nightly. Three weeks of backups are maintained in two separatelocations: the Computer Services Office and the Admissions and Recordsvault. At the end of each week, the latest backup replaces the oldestbackup at each location.The College began electronic storage in 1984. Records prior to 1984 areon microfiche and are also stored in two separate locations: theAdmissions and Records vault and archives in the Professional-TechnicalBuilding.Student records are private, accurate, complete, and permanent, and theconfidentiality and privacy of student records are protected. Collegepersonnel follow the guidelines established by the Federal EducationRights Privacy Act, and use several levels of security passwords toaccess student records from the student database.If students wish a copy of their own transcripts, they must fill out and signa student transcript request form before a transcript can be released. Forthe records accessed through computer terminals, students cannot seetheir transcripts without a PIN number.AnalysisAlthough the kiosk has been in operation for several years, there hasnever been a formal survey done of students to determine theirsatisfaction level or to determine if there should be a second kioskterminal on campus. Security always remains an issue. This would alsobe true if the College moved to web-based access to grades. However,several schools do have web-based access for students and it would