Technical Guidelines for Integrated Disease Surveillance ... - PHRplus

Clinicians, ward nurses or other responsible staff should complete the case form while the patient is stillpresent.Record clerks or statisticians have summary forms that contain spaces for recording cases and deathsdue to the priority diseases according to the standard case definitions.Record clerks know how to complete the summary forms.Health staff review the monthly totals and provide comments on the forms about results seen in monthlyanalysis. (See Section 3.)Health staff record the totals on a recommended monthly summary reporting form.Note: In the sample monthly summary reporting forms, there is space for recording observations about thedata that health professionals at the health facility and district observe either during routine analysis or whenthey complete the form each month.2.4.2 Submit zero reporting when no cases of immediately reportable diseases are diagnosedIf no case of a particular disease is detected in the reporting period, put a “zero” (0) for that disease on theform. This will tell the staff at the next level that the health facility or district has submitted a complete report,i.e., that another number was not inadvertently omitted.2.4.3 Use line lists and summary reporting during outbreaksWhen five or fewer cases of a single disease occur during the week in a health facility, report the informationabout each case on an individual case-based reporting form.If more than five cases occur during a week per health facility, use a line list instead of an individual casebasedreporting for to record and report the cases weekly.When a large number of cases occur in a single suspected outbreak, report summary totals of cases anddeaths each week.Section 2: Report Priority Diseases and Conditions 27