CFA Standards Manual Fourth Edition - Okaloosa County Sheriff's ...

Standard7.01 The agency has an accounting system that includesprovisions for monthly status reports showing:A. Initial appropriation for each account;B. Expenditures and encumbrances made during theperiod; andC. The unencumbered balance.ReviewmethodsORAssessor GuidelinesIf the system is electronic with realtimedata, assessor will observeelements of the standard.Compliance keys Qty initial Qty reaccred Accreditation Manager NotesBudget documentationdemonstrating compliance withelements of the standard.2 consecutivemonths2consecutivemonths 3YDCFA 3.0 – 7.01 Change notice 4.0.10 06/06/07Standard7.02 M A directive governs the maintenance of all cashfunds or accounts, excluding confidential funds,where agency personnel are permitted to receive,maintain, or disburse cash and includes proceduresused for collecting, safeguarding, and disbursingcash to include, at a minimum:A. A balance sheet, ledger, or other system thatidentifies initial balance, credits (cash incomereceived), debits (cash disbursed), and the balanceon hand;B. Receipts or documentation for cash received;C. Authorization for cash disbursement, includingCEO authorization for expenses in excess of agiven amount;D. Records, documentation, or invoice requirements forcash expenditures;E. Persons or positions authorized to disburse oraccept cash; andF. Quarterly accounting of agency cash activities.QtyCompliance keysQty initialreaccredWritten directive addressingelements of the standard.1 1Financial documentationaddressing elements of each bullet.1 3YDReviewmethodsIAssessor GuidelinesAssessment team should be alert forall cash activities throughout theagency. Confidential funds areaddressed in Standard 7.06M.Accreditation Manager NotesCFA 3.0 – 7.02M Change notice 4.0.10 06/06/077:2June 2012