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Minutes <strong>of</strong> the Board’s Meeting held on Friday 17.10.<strong>2008</strong> inLibrary No. 4 <strong>of</strong> Supreme Court Bar Association Multi StateCooperative Group Housing Society Ltd. (Regd) at 4.30 P.M.Chairman Mr. E.C.Agrawala presided, the following members werepresent in the <strong>meeting</strong>.1. Mr. E.C.Agrawala, Chairman2. Mr. Praveen Kumar Singh - Vice Chairman3. Mr.Chava Badri Nath Babu - Hony. Secretary4. Mr. Ajay Garg Director5. Mr. Ajay Jain ”6. Mr. Jasbir Singh Malik ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey - ”9. Ms. Hema Sahu ”10. Ms. <strong>Asha</strong> Jain Madan ”11. Mr. Saba Rahman ”At the outset the Board unanimously confirmed the <strong>minutes</strong> <strong>of</strong> the<strong>meeting</strong> held on 19.09.<strong>2008</strong>.Agenda Item No. 1On agenda no. 1 it was resolved that a letter be placed on the NoticeBoard for the information <strong>of</strong> the members, that the Board is expectingthat the plans submitted by the society to the Noida Authorities maybe sanctioned with in 6-8 weeks.Agenda Item No. 2The recommendations <strong>of</strong> the committee regarding appointment <strong>of</strong>Chartered Accountant (for reconciliation, Audit and other accountrelated pending work) was discussed. The committee is <strong>of</strong> the opinionthat M/s. Bhupender Wadhwa & Company is equally good on meritsamong other Chartered Accountants, and they have quoted the lowestfee, and further shown more interest in society’s accounting work. Thisdecision is dissented by Ms. Hema Sahu & Ms. <strong>Asha</strong> Jain Madan. Sinceaudit <strong>of</strong> Accounts have not been finalized properly for several years, itwas resolved that the society’s audit for the assessment year 2007-08and other accounts related pending work for the year 2005-07 shouldbe got finalized immediately. However a formal decision was deferred.The <strong>meeting</strong> concluded with vote <strong>of</strong> thanks to the Chairman.S.C.BhatnagarC.E.O.
Minutes <strong>of</strong> the Board’s Meeting held on Friday 31.10.<strong>2008</strong> <strong>of</strong>Supreme Court Bar Association Multi State Cooperative GroupHousing Society Ltd. (Regd) at 4. P.M.Chairman presided the meting.The following members are present.1. Mr. E.C.Agrawala, Chairman2. Mr.Chava Badri Nath Babu - Hony. Secretary3. Mr. Ajay Garg Director4. Mr. Ajay Jain ”5. Mr. P.I. Jose ”6. Mr. Jasbir Singh Malik ”7. Mr. J.N.S.Tyagi ”8. Mr. Ranjan Kumar Pandey ”9. Ms. Alka Aggarwal ”10. Mr. Subramonium Prasad ”11. Ms. <strong>Asha</strong> Jain Madan ”12. Mr. Saba Rahman ”13. Mr. Rajeev Sharma ”Agenda Item No. 1Minutes <strong>of</strong> the <strong>meeting</strong> held on 17.10.<strong>2008</strong> are confirmed. “It isfurther directed that a letter for information <strong>of</strong> all members be put upon all the Notice Boards that Board is expecting that the plans assubmitted by the Society to the Noida Authorities may be sanctionedin 8 weeks.It is resolved by majority decision that M/S. Bhupinder Wadhwa & Co.Chartered Accountant be appointed forthwith on an overall fee <strong>of</strong> Rs.40,000/- for all the year upto 2006-07 and Rs. 15,000/- per year fromthe year 2007-08 in the earlier <strong>meeting</strong> <strong>date</strong>d 17.10.<strong>2008</strong>, Ms. HemaSahu and Ms. <strong>Asha</strong> Jain Madan Directors have given their dissent. Mr.Ajay Jain Director has also dissented today on the ground that thesociety has received a letter today i.e. 31.10.<strong>2008</strong> at 4.30 P.M. thatM/S. Deepak Singhal & Co. Chartered Accountant, are ready to do thejob for Rs. 50,000/- plus applicable Service Tax.However, before the committee <strong>of</strong> Directors he had given quotation <strong>of</strong>Rs. 2 to 4 Lacs and Rs. 50,000/- for every year and Rs. 3,000/- pervisit by Chartered Accountant and Rs. 1,000/- for his Assistants andconveyance charges per day.Note by the Chairman: - The Chairman after looking at thecomparative statement prepared by the committee <strong>of</strong> Directors andupon information gathered from them, has noted that M/S. BhupinderWadhwa & Co. has been recommended not only on the ground that itis the lowest but also has long experience <strong>of</strong> 14 years as against 5
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