Aviation

confirm that the rental costs are in accordance with prevailing rates. The Safety Board’s
Communications Center can assist with efforts to secure the appropriate equipment and supplies.
The IIC should ensure that the following items are available in the Command Post:
• NTSB laptop computer with Accident Data Management System (ADMS) program and
supplements (as required) installed
• Pilot/operator accident report form (NTSB form 6120.1)
• Attendance rosters
• Subpoena forms
• Witness Statements
• Wreckage Release forms
• Party Coordinator Signature form,
• Guidance to Party pamphlet (See Appendix F)
• On-Scene Organizational chart (see Appendix D)
• NTSB telephone directory
• Annex 13 (if appropriate)
Many of these items are available from the Safety Board’s intranet site or on the IIC
Checklist CD available from AS-10.
3.1.4 Administrative Support
Depending on the size of the team, the scope of the investigation, and the availability
of administrative support personnel from the Board, temporary clerical/secretarial assistance may be
hired for the Command Post. The IIC may request on-scene support from the NTSB administrative
staff. On a major investigation, a Command Post secretarial assistant will be needed to answer the
multitude of phone calls and to take and distribute telephone messages. Secretarial services will also
usually be needed toward the end of the on-scene phase when field notes will be prepared,
photocopied, and distributed. When arranging for secretarial services, be sure to inform the
temporary agency that the services will be needed at the NTSB Command Post and that the
secretarial assistant should expect to work unusual and long hours.
3.1.5 Contracting for Services or Supplies
The IIC will enter into any necessary agreement with vendors and will be
responsible for ensuring payment after the Command Post is closed. Where possible, purchases
should be made using the government purchase card. When using the government purchase card
to acquire goods or services, form SF44 may be used to document the terms of agreement with
vendors. If this form is used, it should be attached to the purchase card statement as supporting
documentation for the charge. Where purchases cannot be accomplished using the government
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