UNDERGRADUATE CATALOG - UMUC Europe

APPEndiCEs
4. Records that contain only information relating to
a person’s activities after that person is no longer a
student at UMUC.
III. Inspection and Review of Education Records by Students
A. Right of Access
1. Each student has a right of access to his or her
education records, except financial records of
the student’s parents and confidential letters of
recommendation received prior to January 1,
1975.
2. A student may, by a signed writing, waive
his or her right of access to confidential
recommendations in three areas: admission to
any educational institution, job placement, and
receipt of honors and awards. UMUC will not
require such waivers as a condition for admission
or receipt of any service or benefit normally
provided to students. If the student chooses to
waive his or her right of access, he or she will be
notified, upon written request, of the names of all
persons making confidential recommendations.
Such recommendations will be used only for the
purpose for which they were specifically intended.
A waiver may be revoked in writing at any time;
and the revocation will apply to all subsequent
recommendations, but not to recommendations
received while the waiver was in effect.
B. Custodians of Education Records
The custodian of education records is:
1. For UMUC Stateside: the registrar located in
Adelphi, Maryland.
2. For UMUC Asia: the registrar located in
Tokyo, Japan.
3. For UMUC Europe: the registrar located in
Heidelberg, Germany.
4. For Mannheim Campus: the registrar located in
Heidelberg, Germany.
5. For Schwäbisch Gmünd: the registrar located in
Adelphi, Maryland.
C. Procedure to Request Review and/or Inspection of
Education Records
Requests for review and/or inspection of education
records should be made in writing to the appropriate
custodian of records, as defined above. The custodian
of records or designee will comply with a request for
access within a reasonable time by arranging for the
student to review his or her records in the presence of a
staff member. If facilities permit, a student may obtain
copies of his or her records by paying reproduction
costs. The fee for copies is 50 cents per page. UMUC
will not provide copies of any transcripts in the
student’s records other than the student’s current
UMUC transcript. Official transcripts (with the seal of
UMUC) will be provided for a separate fee.
IV. Amendment of Education Records
Students may request an amendment of their education
records in accordance with this procedure:
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UndERGRAdUATE CATALoG | 2009-2010
A. Request to Amend Education Records
A student who believes that his or her education
records are inaccurate, misleading, or in violation of
the student’s rights of privacy may ask the custodian
of the education records to amend the records.
The custodian of the education records or designee
will decide whether to amend the records within a
reasonable time after the request. If the custodian
of the education records or designee decides not to
amend the records, he or she will inform the student of
the right to a hearing.
B. Hearings
1. A student may submit a written request for a
hearing to challenge the content of his or her
education record to the university registrar. The
written request must state what records the student
believes are inaccurate, misleading, or in violation
of the privacy rights of the student.
2. A hearing will be conducted by the university
registrar, or designee. The hearing may take place
via telephone or video conferencing. The student
will be given an opportunity to present evidence
relevant to the issues raised and may be assisted or
represented by individuals of his or her choice at
his or her own expense, including an attorney.
3. Within a reasonable period of time after the
conclusion of a hearing, the university registrar will
notify the student in writing of his or her decision.
The written decision will include a summary of the
evidence and the reasons for the decision.
a. If the university registrar determines that the
education records are inaccurate, misleading,
or in violation of the privacy of the student,
the education records will be amended. The
university registrar will inform the student of
the amendment in writing.
b. If, as a result of the hearing, the university
registrar decides that the education records
are not inaccurate, misleading, or otherwise in
violation of the privacy rights of the student,
he or she will inform the student of the right to
place a statement in the records commenting
on the contested information in the records
or stating why he or she disagrees with the
decision of the agency or institution, or both.
Any such explanation will be kept as part of
the student’s records as long as the contested
portion of the records is kept and will be
disclosed whenever the contested portion of the
records is disclosed.
V. Disclosures
UMUC will not disclose education records or the
personally identifiable information contained therein
unless permitted by FERPA and under the following
circumstances:
A. Prior Written Consent - The custodian of the records
will provide the education records or personally
identifiable information contained therein if the
student provides prior written consent that the
information may be disclosed. The consent must: