UNDERGRADUATE CATALOG - UMUC Europe

1. Specify the records that may be disclosed;
2. State the purpose for the disclosure;
3. Identify to whom the disclosure is to be made; and
4. Be signed and dated by the student.
At the student’s request and expense, a copy of the
records disclosed will be provided to the student.
B. Directory Information
1. UMUC designates the following categories of
information as directory information:
a. Name,
b. Major field of study,
c. Dates of attendance,
d. Degrees and awards received,
e. Previous educational institution most recently
attended, and
f. Birth date
2. Directory information may be disclosed in the
absence of consent unless the student files a written
notice, within three weeks of the first day in which
the student is enrolled, informing UMUC not
to disclose any or all of the categories. To prevent
automatic disclosure of directory information,
this notice must be filed annually within the time
allotted above, with the appropriate custodian of
the education records, as defined in this Policy.
C. Additional Disclosures without Prior Consent
Prior consent is not required for disclosure of
education records or the personally identifiable
information contained therein in the following
circumstances:
1. The disclosure is to other school officials generally
within the University System of Maryland or
UMUC who have legitimate educational interests.
a. “School officials” includes internal and external
instructional or administrative personnel
who are or may be in a position to use the
information in furtherance of a legitimate
educational objective, such as to provide
student services. This includes, but is not
limited to, faculty, staff members, and security
personnel.
b. “Legitimate educational interests” include
interests directly related to the academic
environment.
2. The disclosure is to officials of other schools in
which a student seeks to enroll or is enrolled.
Upon his or her request and at his or her expense,
the student is provided with a copy of the records
that have been transferred.
3. The disclosure is to authorized representatives of
the comptroller general of the United States, the
secretary of the U.S. Department of Education,
and state or local educational authorities.
4. The disclosure is to authorized persons and
organizations in connection with a student’s
application for, or receipt of, financial aid—but
only to the extent necessary for such purposes as
determining eligibility, amount, conditions, and
enforcement of terms and conditions.
5. The disclosure is to state and local officials to
whom, according to effective state law adopted
prior to November 19, 1974, such information is
specifically required to be reported.
6. The disclosure is to organizations conducting
educational studies for the purpose of developing,
validating, or administering predictive tests,
administering student aid programs, and
improving instruction. The studies shall
be conducted so as not to permit personal
identification of students to outsiders, and the
information is destroyed when it is no longer
needed for those purposes.
7. The disclosure is to accrediting organizations for
purposes necessary to carry out their functions.
8. The disclosure is to the parent of a student who
is dependent for income tax purposes. (Note:
UMUC may require documentation of dependent
status, such as copies of income tax forms.)
9. The disclosure is to comply with a judicial order
or lawfully issued subpoena. Unless expressly
prohibited by the subpoena, UMUC will make a
reasonable effort to notify the student or parent of
the order or subpoena in advance of compliance in
order to give them time to seek protective action.
10. The disclosure is in connection with a health or
safety emergency.
11. The disclosure is to an alleged victim of any crime
of violence, of the results of any disciplinary
proceeding conducted by UMUC against the
alleged perpetrator of that crime with respect to
that crime.
D. Record of Disclosures
UMUC maintains with the student’s education records
a record of each request and each disclosure, except for:
1. Disclosures to the student himself or herself.
2. Disclosures made pursuant to the written consent
of the student (the written consent itself suffices as
a record).
3. Disclosures to USM instructional or administrative
officials.
4. Disclosures of directory information. This record
of disclosures may be inspected by the student, the
official custodian of the records, and other officials
of UMUC and governmental officials.
VI. Right to File Complaint
A student alleging that UMUC has not complied with
the Family Educational Rights and Privacy Act (FERPA)
may file a student grievance in accordance with UMUC’s
Student Grievance Procedures (Policy 130.70) or submit a
written complaint to:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
www.ed.umuc.edu 209
APPEndiCEs