02.07.2011 - Village of Deerfield

REQUEST FOR BOARD ACTION
Agenda: 11-16
Subject: Authorization for Mayor to Sign Addendum to Intergovernmental Agreement for
Wilmot Road Infrastructure Rehabilitation
Action Requested Authorize Mayor to Sign Agreement
Originated By: Engineering Department
Referred To: Mayor and Board of Trustees
Summary of Background and Reason for Request:
In December, 2007 the Village of Deerfield Board of Trustees approved an Intergovernmental Agreement (IGA)
with the Illinois State Toll Highway Authority (ISTHA) and the Cook County Highway Department (CCHD) to
coordinate the construction of the improvements at the intersection of Wilmot Road, Lake Cook Road and I-294.
Work that was performed as part of the project included reconstruction of the bridge over the northbound lanes of
the Tri-State Tollway (I-294) to accommodate the widening of the Tollway, resurfacing about ¾ of a mile of Lake
Cook Road from west of the southbound I-294 entrance and exit ramps to east of Wilmot Road, and water main
construction and resurfacing along Wilmot Road.
You may recall that the Lake Cook Road Bridge Replacement and Roadway Widening Project was a joint effort
between the Cook County Highway Department, the Illinois Tollway, and the Village of Deefield to improve travel,
reduce impact on motorists along the Tollway, and improve traffic operations along Wilmot Road. The project was
part of the Illinois Tollway’s North Tri-State Tollway (I-294/94) Rebuild & Widen Project to provide congestion
relief. The original IGA was signed by the CCHD, ISTHA and the Village of Deerfield. The IGA outlined the
financial responsibilities of each party. The IGA was executed by all parties and is dated January 31, 2008.
The CCHD has requested an addendum to the IGA due to cost increases with respect to utility relocation. The
Tollway covered those expenses to expedite the work. The additional costs must be presented to the County Board in
order to fully reimburse the Tollway. The Village of Deerfield has fulfilled its financial obligation and no further
reimbursement for this contract is required. The reason this document impacts the Village is because the Village was
signatory to the original agreement. The County has verbally approved this addendum and the Tollway is now
asking us for approval. This is the second addendum to the IGA, the first being approved by the Board of Trustees
in September of 2010.
The Director of Public Works and Engineering recommends that the Board of Trustees authorize the Mayor to
execute the Intergovernmental Agreement Addendum # 2. A copy of the agreement is attached for your reference.
Reports and Documents Attached
Copy of Agreement
Date Referred to Board: February 7, 2011
Action Taken: ________________________________________