02.07.2011 - Village of Deerfield

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Report on Departmental Objectives February 3, 2011 Page 6 WATER DEPARTMENT The primary and continuing goals of the Water Department are as follows: To provide fresh and safe potable water to Village residents by continuously monitoring and testing the water and implementing EPA regulations – Since January 1, 2010, they have taken over 120 bacteriological samples, completed two rounds of trihalomethane and HAAS samples, and continue to monitor for chlorine residuals, phosphorus, pH and turbidities. All test results have been favorable. To maintain, repair and replace water main, water services and fire hydrants as needed and to upgrade and improve the distribution system – The Water Department has responded to and repaired 76 water main breaks since January 1, 2010 as compared to 59 in 2009 for this same period. 3 fire hydrants were identified for replacement this year. All fire hydrants on Deerfield Road and on Waukegan Road were painted this year in addition to those in the downtown streetscape area. The work on these 60 hydrants was completed before the July 4 th holiday activities. The 2010 leak survey was performed on the entire system this summer to identify leaks. 42 leaks were detected and repaired. To maintain an elevated tank, thirteen water pumps, three underground reservoirs and a booster station with a system capacity of over six million gallons. This includes all controls for monitoring the system – We are planning on replacing the main SCADA computer control screen in the water room astheseoldunitshavebecomeobsolete. Thiswillbethesametypeastheonerecentlyupgradedat Mitchell Park Reservoir. The new type is completely solid state, (no hard drive) and will be an asset to future upgrades made to the SCADA water system controls. To install, repair, replace and test all water meters and take meter readings of all residential and commercial establishments within the Village – 27,132 meters have been read since January 1, 2010. The Orion meter replacement program is continuing with 466 new meters installed so far this year. Assist the Engineering Department as needed – Assistance was provided during the Carlisle/Carriage Way infrastructure project. The Water Department Supervisor has also been involved in various meetings and decisions regarding present and future system changes, upgrades, and improvements. Flush all fire hydrants in the distribution system – All 1,267 hydrants in the system were inspected and flushed in April 2010. Repairs to 27 hydrants have been completed with two broken units scheduled for replacement. Additional Responsibilities and Duties - In addition to the above, the Water Department has responded to 62 animal calls, repaired 48 B-Boxes, performed 157 “checks for leaks”, finished 404 final meter readings, delivered 470 shut off notices, completed 115 water shut offs, executed 2551 JULIE locate requests, placed 104 cubic yards of dirt, assisted in the placement of 403 tons of blacktop, and poured 53 yards of concrete for restoration. Assistance with Special Events – The Water Department also provides assistance for the SWALCO Electronics Collections, Festival of Fine Arts, Farmer’s Market, and Family Days/Fourth of July events.
Report on Departmental Objectives February 3, 2011 Page 7 WASTEWATER RECLAMATION FACILITY (WRF) The primary and continuing goals of the Wastewater Reclamation Facility are as follows: WRF Improvements - Construction on the WRF is under way. On Monday, January 11, 2011 the Village hosted a preconstruction meeting held at the Village Hall Board room. In attendance was Village staff, Strand, JJ Henderson and many the subcontractors working on the project. Aeration Blower/Motor #2 Rehabilitation - This Project is to rehabilitate the blower and motor to maintain treatment until the new plant is constructed. This project was approved by the Board and completed. Automatic Power Transfer Switch Installation, Deerfield Road Storm/Lift Station - This project is to replace the existing obsolete power transfer switch at Deerfield Road Station with the existing switch at the W.R.F. when the new construction takes that existing switch out of service. This project will be completed by early spring. Door Replacement, Warwick Road Storm Station - The purpose of this project is to replace several deteriorated doors at this location. This project has been completed. Roof Replacement: Deerfield Rd., Warwick Rd., and Wilmot Stations - The purpose of this project is to replace the roofs and related work at these three Village Facilities. This project has been completed. Annual Bio-solids Hauling and Land Application – Proposals were requested from three companies for this work - Stewart Spreading, Dahm Trucking and Synagro. This work consists of loading, hauling and land application of bio-solids. Stewart Spreading provided the lowest proposal to perform the work and they completed this work in fall, 2010. Deerbrook Mall Sanitary Lift Station Replacement - Issues related to parking spaces and easements have been resolved. The project has gone before the Planning Commission and Appearance Review Commission. This project will be bid in February with construction starting early spring. Telemetry, Reservoir 29A - Staff was informed by M.W.R.D. that the contract for telemetry at 29A was advertised on May 20, 2010 and bids were opened on July 14, 2010. 29A is one of eleven sites in their contract. Work is expected to be completed by the end of 2011. The estimated cost (per agreement) to Deerfield for this telemetry is $25,000. However, it is not clear at this point if payment will be due this budget year or next. SEWER DEPARTMENT The primary and continuing goals of the Sewer Department are as follows: To continue to maintain, clean, and repair the sanitary and storm sewer systems and be able to respond effectively and efficiently to emergency situations – Sewer department continues to maintain both sanitary and storm sewer systems through out the village.
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VILLAGE OF DEERFIELD LAKE AND COOK
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sanitary sewer lift station within
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corporate authorities of the Villag
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REQUEST FOR BOARD ACTION Agenda: 11
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WHEREAS, the COUNTY concurs with sa
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THE ILLINOIS STATE TOLL HIGHWAY AUT
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ATTEST: PASSED this ______ day of _
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The U.S. Mayors Climate Protection
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SECTION 1. Incorporation of Recital
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B. Provide thirty (30) days notice
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EXHIBIT 1. CONTRACT BEWTEEN SWALCO
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Deerfield cemetery commission - 3 m
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02.07.2011 - Village of Deerfield

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