02.07.2011 - Village of Deerfield

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Report on Departmental Objectives February 3, 2011 Page 2 Gypsy Moth Control –Only minor levels of gypsy moth activity have been observed. As a result, gypsy moth spraying was not performed this season. The Department will continue to monitor the levels of gypsy moth, through Urban Forest Management, to determine a course of action for next year. Continue to pursue IEPA and other outside funding sources for projects – The Department continues to research and pursue funding sources such as low interest loans and grants from the IEPA and Federal funding for bridge and roadway rehabilitation, as well as other grant opportunities. The Department has received partial funding for several projects that are in varying stages of progress this fiscal year, including: Bridge Rehabilitation, Deerfield Road Sidewalk, Deerfield Road Pedestrian Underpass, and 2010 Street Rehabilitation. The Department of Public Works and Engineering continues to work with the Finance Department to secure funding for the WRF reconstruction project. STATUS OF MAJOR PROJECTS: Street Rehabilitation Project – The scope of the Street Rehabilitation Project is to reconstruct or rehabilitate portions of the existing Village owned roadway network and utilities. This year’s program focused mainly on the rehabilitation of five streets and minor roadway patching of critical areas. The Streets that were rehabilitated this year include Norman Lane, Walden Lane, Blackthorn Place, Colwyn Terrace, and a portion of Hackberry Road. The contract was awarded to Peter Baker and Son, Company on May 17, 2010 and was completed within the budgeted amount in October. Carlisle Avenue and Carriage Way Infrastructure Rehabilitation Project - The purpose of the project is to reconstruct and rehabilitate the existing Village roadway and utilities on Carlisle Avenue between the Briarwood Nature Area and Deerfield Road and along Carriage Way between the Briarwood Nature Area and Bent Creek Ridge. The project was awarded to Bolder Contractors, Inc., a Deerfield based construction firm in May of 2010. The project will take two construction seasons, nearing completion in the fall of 2011. The Carlisle Avenue portion of the project began on June 7 th and reached substantial completion in November. As part of the project this season nearly 1 mile of new water main and 4,000 linear feet of mainline pavement were constructed. Bridge Replacement – The Federal Highway Bridge Replacement and Rehabilitation Program (HBRRP) is designed to provide substantial (80%) funding to local agencies for the rehabilitation or reconstruction of bridges that are under local jurisdiction. The Phase I engineering was completed for the Central Avenue and Juniper Court Bridges in the spring of 2010. Design engineering was complete in December of 2010. Each of the bridges will be reconstructed/rehabilitated starting in the summer of 2011. Lake Cook Road – The Cook County Highway Department (CCHD) will begin rehabilitation of Lake Cook Road between Wilmot Road and Deerlake Road in the spring of 2011. The scope of work will include, among other things, the rehabilitation/reconstruction of the roadway, traffic signal modernization, water main replacement, and median island construction. Engineering staff has worked with the CCHD in preparation of engineering plans for Village utilities. The water main will be built by the CCHD contractor in a location outside of the proposed pavement at village expense. Deerfield Road Reconstruction Project- In December of 2010 the Village of Deerfield awarded a Phase I Engineering Services contract to Christopher B. Burke Engineering, Ltd. The scope of work for the project is expected to be the full reconstruction of the roadway, traffic signals, water main, and sidewalks. The Department has learned that the Lake County DivisionofTransportationisinterestedinfundingthe construction and construction engineering portions of the work. The Village of Deerfield will be
Report on Departmental Objectives February 3, 2011 Page 3 responsible to fund the Phase I and Phase II Engineering Services. Construction is currently scheduled for 2013. Pfingsten/Kates Road Rehabilitation Project- The scope of work for the project is expected to be the rehabilitation of the roadway, traffic signals, and drainage system. The Department is currently working with the Lake County Division of Transportation and IDOT to add the route to the Federal Aid Urban (FAU) system. Adding the route to the FAU system will open the Village to the possibility of federal funding for construction. The Village of Deerfield will be responsible to fund the Phase I and Phase II Engineering Services. Construction is currently scheduled for 2013. Bikeway (Sidewalk) Improvements / South Side of Deerfield Road (Rosemary Terrace to Carlisle Avenue) – The scope of this project will include reconstruction of the existing sidewalk in an effort to provide safer passage for pedestrians. The design will provide a four-foot buffer zone between vehicular and pedestrian traffic. Additional Federal funding has been secured to cover 80% of the cost of right-ofway acquisition documentation and negotiation. Construction is expected to take place in 2013 along with the Deerfield Road reconstruction project. Bikeway (Sidewalk) Improvements / North Side of Lake Cook Road (Pine Street to Wilmot Road) – Cook County Highway Department (CCHD) has agreed to share– 50% CCHD/50% Village– in the cost of the installation of a new sidewalk as part of their Lake Cook Road construction contract, in 2011. Waukegan Road/Chestnut at Deerbrook Mall Traffic Signal Improvement –TheVillageof Deerfield Department of Public Works and Engineering will be applying for an IDOT highway construction permit for roadway improvements and traffic signal modernization along the Waukegan Road frontage of the Deerbrook Mall. All costs associated with construction and construction engineering will be the responsibility of the developer as outlined in the Development Agreement. Deerfield Road Pedestrian Underpass – The project involves the installation of a pedestrian underpass of the Metra tracks, on the south side of Deerfield Road, behind the railroad bridge abutment. This project is substantially funded through outside grants. In October of 2010 the Village of Deerfield, under direction of the Illinois Department of Transportation, awarded the construction contract to Herlihy Mid- Continent Company in the amount of $2,406,000. Utility relocation will begin in late 2010, and construction of the underpass tunnel will follow. The work is expected to be complete in the spring of 2011. Existing Bridge - Looking East Proposed Pedestrian Underpass - Looking East
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REQUEST FOR BOARD ACTION 11-01-2 Ag
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VILLAGE OF DEERFIELD LAKE AND COOK
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sanitary sewer lift station within
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corporate authorities of the Villag
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WHEREAS, the COUNTY concurs with sa
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THE ILLINOIS STATE TOLL HIGHWAY AUT
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ATTEST: PASSED this ______ day of _
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The U.S. Mayors Climate Protection
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REQUEST FOR BOARD ACTION Agenda Ite
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SECTION 1. Incorporation of Recital
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B. Provide thirty (30) days notice
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EXHIBIT 1. CONTRACT BEWTEEN SWALCO
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Deerfield cemetery commission - 3 m
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REQUEST FOR BOARD ACTION Subject: R
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02.07.2011 - Village of Deerfield

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