Quark to InDesignCS3 Conversion Guide - InDesign User Group

ADOBE ® InDEsIgn ® Cs3 

COnVERsIOn gUIDE 

A hands-on resource for switching from QuarkXPress to InDesign CS3

ADOBE ® InDEsIgn ® Cs3 

COnVERsIOn gUIDE 

A hAnDs-On REsOURCE fOR swItChIng fROm QUARkXPREss tO InDEsIgn Cs3

Adobe Systems Incorporated 

345 Park Avenue, San Jose, CA 95110-2704 USA 

www.adobe.com 

Adobe, the Adobe logo, Acrobat, Classroom in a Book, Creative Suite, 

Distiller, Dreamweaver, Flash, Flex, GoLive, Illustrator, InCopy, InDesign, 

PageMaker, Photoshop, PostScript, and Warnock are either registered trademarks 

or trademarks of Adobe Systems Incorporated in the United States 

and/or other countries. Mac and Mac OS are trademarks of Apple Inc., registered 

in the United States and other countries. Microsoft, Windows, and 

OpenType are either registered trademarks or trademarks of Microsoft Corporation 

in the United States and/or other countries. SVG is a trademark of 

the World Wide Web Consortium (W3C); marks of the W3C are registered 

and held by its host institutions: MIT, INRIA, and Keio. All other trademarks 

are the property of their respective owners. 

The names and related logos referred to in the sample artwork are fictional 

and not intended to refer to any actual event or organization. 

© 2007 Adobe Systems Incorporated. All rights reserved. 

Part number: UE = 95008968

Contents 

6 key terms 

10 Customizing Preferences and setting up Your workspace 

14 Interface Differences 

18 setting up Documents, Pages, and master Pages 

24 navigating within a Document 

26 Creating frames and Objects 

30 selecting tools, Objects, text, and graphics 

34 text and typography 

40 working with graphics 

48 Creative Effects 

54 All About styles 

60 Combining text and graphics 

66 tables 

68 Outputting to PDf and Print 

74 Opening QuarkXPress Documents 

76 Cross-media Publishing 

79 Design and Editorial workflow Collaboration 

82 XmL workflows 

84 InDesign Productivity tips 

87 InDesign Cs3 Resources 

Conversion Guide 

A hands-on resource for switching 

from QuarkXPress to InDesign Cs3

Congratulations! 

I 

f you’re reading this guide, it’s because you’ve 

joined—or are thinking of joining—a growing 

group of QuarkXPress users who have discovered 

the many benefits of using Adobe® InDesign® CS3 soft- 

ware. Whether you were enticed to switch to InDesign 

by its extraordinary typographic capabilities, innovative 

graphics handling and page layout features, extensive 

productivity tools, versatile long document and printing 

features, or expansive automation capabilities, you’ve 

chosen an immensely powerful page layout program. 

This booklet was created specifically 

to help QuarkXPress users 

make the switch to InDesign as 

quickly and smoothly as possible. 

If you’re a long-time QuarkXPress 

user, you’ll find that there are some 

differences between QuarkXPress 

and InDesign to adjust to. Don’t 

worry. This booklet explains the 

key differences between the two 

programs, and it also introduces 

you to powerful features available 

only in InDesign. If you need 

more step-by-step information, 

refer to InDesign Help which is 

accessible from within the application. 

You also have the option to 

purchase the Adobe InDesign CS3 

User Guide directly from Adobe for 

a nominal fee. Additionally, there 

are many free Adobe and thirdparty 

resources to help you quickly 

learn InDesign. See “InDesign CS3 

Resources” on page 87. 

If you’re familiar with other 

Adobe graphics applications, 

such as Adobe Photoshop® or 

Adobe Illustrator®, your switch 

to InDesign will be even easier. 

All Adobe graphics applications 

share common commands, panels, 

and keyboard shortcuts, so if you’re 

familiar with one program, learning 

the others is easy. 

Soon, you’ll be creating documents 

with the skill and confidence you’ve 

acquired as a QuarkXPress user. 

Even better, you’ll quickly learn 

how to use all of the InDesign features 

you’ve never had before. And 

your layouts will never be the same.

QuarkXPress term | InDesign term 

Key Terms 

Project/Layout | Document 

With QuarkXPress 6 and 7, you create projects, which 

can contain one or more layouts. With InDesign, you 

create documents (File > New > Document). 

Item | Object 

In QuarkXPress, picture boxes, text boxes, lines, and text 

paths are collectively called items; in InDesign, picture 

frames, text frames, and paths are called objects. 

Box | frame 

QuarkXPress has picture boxes, text boxes, and 

boxes with no content, while InDesign has graphics 

frames, text frames, and unassigned frames. 

Line | Path 

In QuarkXPress, you can create straight lines with 

the Line tool and the Orthogonal Line tool, straight 

or curved lines with the Bézier Line tool, and freehand 

lines with the Freehand Line tool. These tools 

create only open shapes that cannot contain text or 

pictures. In InDesign, you create straight paths with 

6 Adobe InDesign CS3 | Conversion guide 

Many of the terms in InDesign CS3 menus, dialog boxes, and panels are 

identical to and have the same meanings as terms used in QuarkXPress. For 

example, words like page, book, library, kerning, tracking, leading, horizontal 

and vertical scale, group/ungroup, lock/unlock, and pasteboard have essentially 

the same meaning in both programs. In some cases, QuarkXPress and 

InDesign use different terms for the same thing. QuarkXPress users work with 

items, while in InDesign you work with objects. Once you understand the difference 

in terms, you’re likely to find that associated concepts are quite similar. 

Here are some key terms that differ between QuarkXPress and InDesign. 

the Line tool, straight or curved paths with the Pen 

tool, and freehand paths with the Pencil tool. The 

Pen and Pencil tools let you create open or closed 

paths, both of which can contain text or graphics. 

Item tool | selection tool 

You use the Selection tool in InDesign (called the Item 

tool in QuarkXPress) to select objects, move frames and 

their contents, crop the contents of a graphics 

frame, and, when used with a keyboard shortcut, 

resize a frame and its contents. 

get Picture/get text; Import Picture/Import text | Place 

To import text or a picture into a QuarkXPress document, 

you must first select a picture box or text box, and 

then choose Get Picture or Get Text (Import Picture or 

Import Text in QuarkXPress 7). InDesign lets you place 

graphics and text with or without an existing frame. To 

place text or graphics, choose File > Place, locate the file 

you want, and click Open. If a frame is selected, the text 

or graphics content will appear in it automatically. Within 

InDesign CS3 you can specify default fit options for

frames (such as Fill Frame Proportionally) and include fit 

options in an object style. If a frame is not selected when 

you place a graphic, either click on an existing frame to 

place the file, or click and drag the loaded icon to create 

a frame and place its contents with the same action. 

Content tool | Position, Direct selection, and type tools 

In QuarkXPress, you use the Content tool when you 

want to move a picture within a picture box, modify 

text within a text box, or change the size of any box. In 

InDesign, the Position tool (paired with the Direct Selection 

tool in the Tools panel) is similar to the QuarkXPress 

Content tool for pictures and lets you move a graphic 

within its frame and resize the frame. You can also use 

the Direct Selection tool to move a graphic within its 

frame, as well as to reshape the frame by dragging any of 

its anchor points. To enter or format text in InDesign, use 

the Type tool. Also, click and 

drag the Type tool to create a 

new text frame. 

frame | stroke 

With InDesign, you can add a stroke to any InDesign 

object (you add a frame in QuarkXPress) and specify 

the color, weight, and style of the stroke. To stroke 

an object in InDesign, use the Stroke panel to assign a 

weight, apply built-in or custom stroke styles, and specify 

whether the stroke is placed inside, outside, or centered 

on the object’s edge. (You can place a QuarkXPress frame 

only inside or outside the edge.) Then apply a color, a 

tint, or a gradient using the Swatches, Color, or Gradient 

panel or the controls in the Tools panel. 

style sheets | styles 

In QuarkXPress, you use character and paragraph style 

sheets to apply a combination of typographic attributes 

to characters and paragraphs. In InDesign, the equivalent 

terms are character styles and paragraph styles. 

InDesign also includes additional style-related features, 

including nested styles, object styles, table styles, and 

cell styles. 

A nested style is a paragraph-level formatting option that 

allows you to apply character attributes to ranges of text 

within a paragraph. For more information, see page 55. 

Object styles let you quickly modify objects by applying 

attributes, such as fill color and tint, stroke width and 

color, corner effects, drop shadows, feathered edges, text 

frame options, and text wrap settings. For more information, 

see page 58. 

Table and cell styles allow you to rapidly format an entire 

table or a specific table region, such as a header or body 

row. For more information, see page 58. 

Runaround | text wrap 

Both QuarkXPress and InDesign let you specify how 

text will flow relative to an obstructing object. Text wrap 

improvements in InDesign CS3 let you flow text around 

objects to your custom specifications and wrap text to the 

left side, right side, or largest side of an object. To specify 

text wrap options in InDesign, choose Window > Text 

Wrap. In QuarkXPress, only objects in front of a text box 

affect the flow of text in the box. InDesign provides two 

options for wrapping text around objects: 1) You can 

wrap text only around objects that are in front of text 

frames or; 2. You can wrap text around objects that are 

in front of or beneath text frames. 

Linking | threading 

In QuarkXPress, you use the Linking tool to manually 

flow text through multiple text boxes. You break links 

between text boxes with the Unlinking tool. In InDesign, 

the in port and out port on a text frame let you thread 

text through multiple frames. For more information, 

see pages 28-29. 

Key Terms 7

text Path tools | type On A Path tool 

In QuarkXPress, you use the Text Path tools to flow text 

along a path. InDesign lets you flow text along the edge 

of any object—both closed and open shapes— 

by clicking on the edge of the object with the 

Type On A Path tool. 

modify | transform 

In QuarkXPress, you modify items; in InDesign you 

transform objects. The InDesign Control panel (Window 

> Control) and Transform panel (Window > Object 

& Layout > Transform) include controls for changing an 

object’s position, size, horizontal and vertical scale, angle 

of rotation, and shear (skew) angle. 

Note: Unlike QuarkXPress, InDesign does not have 

a Modify dialog box, but instead provides controls for 

modifying objects in several panels. 

Color | swatch 

In InDesign, colors are called swatches. A swatch can be a 

solid color, a tint (or shade) of a solid color, or a gradient. 

Choose Window > Swatches to open the Swatches panel 

and create, apply, delete, and load swatches. InDesign 

also has a Color panel (Window > Color) that lets you 

mix unnamed colors and, optionally, add them to the 

Swatches panel. 

shade | tint 

In InDesign, a screened (lighter) version of a color is 

called a tint. You can apply a tint to fills and strokes by 

applying a color and then dragging the Tint slider in 

the Swatches panel (Window > Swatches) or Color panel 

(Window > Color), or by entering a value in the accompanying 

field. If you plan to use the same tint repeatedly, 

you can save time by saving a swatch of the tint. 


Blend | gradient 

Unlike QuarkXPress, which limits you to two-color 

blends, InDesign lets you include as many colors as you 

want in a gradient, and you can also adjust the midpoint 

between any two colors in a gradient. The Swatches panel 

(Window > Swatches) lets you save gradients; the 

Gradient panel (Window > Gradient) lets you apply 

linear or radial gradients, specify the angle of a linear 

gradient, and adjust the start, end, and midpoints of all 

colors in a gradient. 

multi-Ink Color | mixed Ink swatch 

In QuarkXPress, you can combine shades of two or 

more spot or process colors to create a multi-ink color. 

In InDesign, you can combine a spot color with other 

spot and process colors to create a mixed ink swatch. 

With InDesign, you also have the option to combine 

incremental percentages of two colors to create mixed 

ink groups. To create a mixed ink swatch, choose New 

Mixed Ink Swatch from the Swatches panel menu (Window 

> Swatches). To create a mixed ink group, choose 

New Mixed Ink Group from the Swatches panel menu. 

white (Color) | Paper (swatch) 

In InDesign, the Paper swatch simulates the color of the 

paper on which you’re printing and is analogous to the 

color white in QuarkXPress. 

Picture | graphic 

In QuarkXPress, you import pictures into picture boxes. 

In InDesign, you place graphics into graphics frames. 

Picture Effects | Effects 

In QuarkXPress, the controls in the Picture Effects panel 

let you change the appearance of imported pictures. In 

InDesign, you can use the controls in the Effects panel 

(Window > Effects) or commands in the Object menu 

(Object > Effects) to apply one or more creative effects to 

any object.

skew | shear 

InDesign lets you slant, or shear, objects similar to the 

way you skew objects in QuarkXPress. InDesign also 

lets you choose the axis (horizontal, vertical, or custom 

angle) along which an object is slanted, and you can shear 

the contents of a frame when you shear the frame. 

Background Color | fill 

In QuarkXPress, you use the Modify dialog box or the 

Colors panel to apply a background color or blend to 

boxes. In InDesign, you fill objects by selecting the Fill 

box in the Tools panel or Swatches panel, and then selecting 

a color, tint, or gradient in the Swatches, Tools, Color, 

or Gradient panel. 

save/Export Backward | Export InDesign Interchange (InX) 

Recent versions of QuarkXPress let you save or export 

documents that can be opened by the previous version of 

the program. If you need to save an InDesign CS3 file for 

use with InDesign CS2, choose File > Export, and then 

choose InDesign Interchange from the Format menu 

in Mac OS or the Save As Type menu in Windows. The 

exported file is given an INX extension. Choose File > 

Open in InDesign CS2 to open the exported INX file. 

Collect for Output | Package 

In QuarkXPress, you use the Collect For Output command 

to save a copy of a document and its linked files 

in a single folder for handoff to a service provider. In 

InDesign, you choose File > Package. 

Picture Usage | Links 

In QuarkXPress, the Pictures pane of the Usage dialog 

box displays information 

about imported pictures. 

The InDesign Links 

panel (Window > Links) 

lets you check the status of 

imported graphics and text, 

and includes controls for managing links. The Info panel 

(Window > Info) provides information about placed 

images, including file type, resolution, and color space, as 

well as information about text within text frames, including 

the number of characters, words, lines, and paragraphs, 

and any metadata associated with a file. 

space/Align | Align Panel 

The Space/Align command in 

QuarkXPress lets you adjust the 

vertical and horizontal space 

between multiple selected items. 

In InDesign, the Align panel 

(Window > Object & Layout > 

Align) provides this functionality. 

normal style sheet | Basic Paragraph style 

When you create a text box in QuarkXPress, the 

Normal character and paragraph style sheets are 

automatically applied at the text insertion point and 

are used when you enter text (unless you apply a different 

style sheet beforehand). By default, InDesign assigns 

the [Basic Paragraph] paragraph style and the [None] 

character style when you create a new text frame, but 

you also have the option to change the default styling 

for new text frames in InDesign. To do this, make 

sure no objects are selected, and then select the Type 

tool and specify text attributes in the Character and 

Paragraph panels, or select a style in the Paragraph 

Styles panel, or even in the Character Styles panel. 

Xtensions | Plug-ins 

XTensions are software modules that add functionality to 

QuarkXPress. InDesign plug-in modules (developed by 

Adobe and third-party software developers) add features 

to InDesign. Plug-ins are stored in the Plug-Ins folder 

within the InDesign program folder. For a complete list 

of available plug-ins for InDesign, go to www.adobe.com/ 

products/plugins/indesign. 

Key Terms 9

Customizing Preferences and 

Setting up Your Workspace 

how do I modify InDesign preferences? 

Like in QuarkXPress, if you modify 

InDesign preferences when no 

documents are open, the changes 

apply to all new documents but not 

to previously created documents. 

If you modify preferences when 

a document is open, the changes 

apply only to the open document. 

As you move through the various 

panes of the Preferences dialog box, 

you’ll see that many of the options 

are identical to options found in 

QuarkXPress. Here are a few unfamiliar 

but useful Preference options 

that you’ll find in InDesign CS3: 


Before you begin working on documents with InDesign, you should 

familiarize yourself with the program’s default settings—specifically, the 

options in the Preferences dialog box (InDesign > Preferences > General in 

Mac OS or Edit > Preferences > General in Windows) and the New Document 

dialog box (File > New > Document). You can also open and arrange 

the panels you will use most often. You can customize InDesign to suit the 

requirements of the publications you produce or the the tasks you do most 

frequently, as well as your personal taste. By doing so, you can create a work 

environment that’s both productive and comfortable. 

• Highlight options (Composition 

pane) let you flag occurrences of 

keep violations, hyphenation and 

justification (H&J) violations, 

custom tracking/kerning, substituted 

fonts, and substituted glyphs 

within a document’s text. 

• Text Wrap Only Affects Text 

Beneath (Composition pane) 

makes InDesign work similarly 

to the default behavior in 

QuarkXPress. When you select 

this option, text wrap settings 

applied to an object affect text only 

in text frames that are beneath the 

object. You specify text wrap settings 

in the Text Wrap panel 

(Window > Text Wrap). 

If you don’t select text wrap 

Only Affects text Beneath, 

InDesign wraps text around 

objects that are in front of 

or behind text frames.

• The Display Performance pane 

lets you control how documents 

are displayed. The options let you 

balance speed and quality for 

onscreen display. 

• Apply Leading To Entire 

Paragraphs (Type panel) applies 

leading values to whole paragraphs, 

as you’re accustomed to with 

QuarkXPress. If you don’t choose 

this option, InDesign treats lead- 

ing as a character attribute, not a 

paragraph attribute. Leading controls 

are displayed in the Character 

panel (Type > Character) and in the 

Control panel (Window > Control) 

when the Character Formatting 

Controls icon is selected in 

the Control panel. 

• The Spelling pane provides 

options for flagging misspelled, 

repeated, and uncapitalized 

words, and uncapitalized sentences, 

when you perform a 

spell check. If you check Enable 

Dynamic Spelling, InDesign will 

flag misspellings in real time in 

a layout and the Story Editor. 

• Type Tool Converts Frames To 

Text Frames (Type pane) lets 

you determine whether clicking 

the Type tool within an 

empty graphics frame or an 

unassigned frame changes the 

target frame into a text frame. 

when Apply Leading to Entire Paragraphs 

is not selected, you can apply different 

leading values within a paragraph. 

when Apply Leading to Entire 

Paragraphs is selected, any 

leading value you specify is 

applied to all lines in a 

paragraph. 

set spelling preferences to specify 

what InDesign will highlight when 

you perform a spell check (Edit > 

spelling > Check spelling) and to 

direct InDesign to dynamically 

underline misspelled, repeated, 

and uncapitalized words 

and sentences. 

Customizing Preferences and Setting up Your Workspace 11

Managing Panels 

• The Window menu contains 

commands for showing/hiding 

individual panels. 

• You can dock a panel to the edge 

of your screen by dragging its tab 

to the left or right edge, and you 

can combine panels into vertical 

stacks that move as single units. 

Clicking the icon or label of a 

docked panel expands the panel; 

clicking the tab of an open panel 

collapses it. 

• You can dock individual panels 

as well as grouped panels. To 

move an entire panel group, drag 

its title bar. As you drag a panel 

or group along the edge of your 

screen, a blue line is displayed to 

indicate where the panel/group 

will be placed when you release 

the mouse. 

• To move a panel to another 

group, drag the panel’s tab 

onto the target group’s title bar. 

• To snap a panel to another 

panel, drag a panel’s tab to 

the lower edge of another panel. 

When the lower edge of the other 

panel is highlighted, release the 

mouse button. 

• To change the size of a panel, drag 

its lower right corner in Mac OS or 

any of its corners in Windows. 

• To rearrange or separate panels in 

a group, drag a panel’s tab. Dragging 

a panel out of an existing 

group creates a standalone panel. 


• To bring a panel to the front 

of its group, click the panel’s 

tab, choose the panel name from 

the Window menu, or press the 

panel’s keyboard shortcut. 

• Click the title bar or the Collapse 

To Icons/Expand Dock arrows of 

a stack of panels to alternately 

collapse and expand the panels. 

• When icons are displayed in a 

stack, drag the resize bar in the 

title bar to make the stack wider 

or narrower. Drag the resize bar 

toward the edge of the screen to 

collapse a stack and display only 

icons. When you widen a stack, 

icons and labels are displayed. 

• When the insertion point 

is not blinking, press Tab to 

show/hide all panels; press 

Shift+Tab to show/hide all panels 

except the Tools panel and the 

Control panel. 

many InDesign controls are available in 

panels. InDesign offers several features for 

organizing panels, including the abilities to 

dock panels to the edge of the screen and to 

collapse and expand docked panels.

how else can I customize InDesign? 

Customize menus. The Menu 

Customization dialog box (Edit > 

Menus) lets you customize menus by 

showing or hiding individual commands 

or groups of commands and 

by assigning colors to commands. 

You can save customized menu settings 

as a set so that you can quickly 

access your favorite settings or the 

default settings, and you can share 

sets with other InDesign users by 

saving them as external XML files. 

Customize the Tools panel. You 

can change the Tools panel orientation 

in InDesign to fit your preferred 

window and panel layout. By default, 

the Tools panel is displayed with one 

vertical column of tools. You can also 

switch to a double vertical column 

or a horizontal row. To change the 

Tools panel’s orientation, click the 

resize arrows at the top left of the 

title bar, or choose Single Column, 

Single Row, or Double Column from 

the Floating Tools panel menu in 

the Interface pane of the Preferences 

dialog box (InDesign > Preferences > 

Interface in Mac OS or Edit > Preferences 

> Interface in Windows.) You 

can place the Tools panel wherever 

you want by dragging its title bar. 

Customize the Control panel. You 

can show or hide many of the controls 

in the Control panel. Choose 

Customize from the Control panel 

menu to display the Customize 

Control Panel dialog box. Additional 

controls are available in the Control 

panel on monitors with a screen resolution 

greater than 1024x768 pixels. 

Save and access named workspaces. 

InDesign lets you save a specific 

panel arrangement as a named workspace 

(Window > Workspace > Save 

Workspace), which you can open at 

any time. For example, you can create 

a workspace with the panels you use 

for working with text and another for 

working with graphics. Because workspaces 

are saved as separate files, you 

can share them with other InDesign 

users. A custom workspace can 

include panel locations, customized 

menus, or both. To open a named 

workspace, choose it from the Workspace 

menu (Window > Workspace). 

Set tool defaults. Unlike 

QuarkXPress, InDesign does not 

have Tool preferences in the Preferences 

dialog box. You can set preferences 

for the Polygon, Polygon 

Frame, Pencil, Smooth, Type On 

A Path, and Eyedropper tools by 

double-clicking them. 

The Rotate, Scale, Shear, and Button 

tools have associated dialog boxes. 

When an object is selected, doubleclick 

these tools to display a dialog 

box with controls for modifying the 

selected object. 

Custom workspaces are 

displayed above the default 

workspaces. You can also 

customize menus by assigning 

colors to commands. 

You can set preferences for the 

type and drawing tools using the 

Control, Character, Paragraph, 

Character Styles, Paragraph Styles, 

and Object Styles panels. For more 

information, see “All About Styles” 

on pages 54-59. 

Customize keyboard shortcuts. 

Choose the default InDesign, 

QuarkXPress 4.0, or PageMaker® 7.0 

shortcut set, or create your own set 

(Edit > Keyboard Shortcuts). Share 

shortcut sets with other InDesign 

users. For a default list of InDesign 

keyboard shortcuts, please refer to 

InDesign Help. 

Customizing Preferences and Setting up Your Workspace 13

Interface Differences 


Perhaps the biggest difference between the InDesign and QuarkXPress 

user interfaces is that InDesign places more emphasis on panels than does 

QuarkXPress. Accessing controls in panels, rather than opening and closing 

dialog boxes, lets InDesign users work quickly and efficiently. If you’re one of 

the many QuarkXPress users who work with other Adobe applications, you’ll 

feel right at home in InDesign, which shares many of the same Adobe panels, 

commands, and keyboard shortcuts. 

where is the measurements panel? 

In InDesign, the Control panel 

(Window > Control) is similar 

to the Measurements panel in 

QuarkXPress. The Control panel 

is context-sensitive, which means 

the controls displayed in the panel 

depend on the type of object 

selected, as well as the selected tool. 

When the Type tool is selected, or 

the text insertion point is blinking, 

or text is highlighted, the Control 

panel displays controls for modifying 

character or paragraph attributes, 

depending on which of two 

icons is selected at the left of the 

panel. When table cells are selected, 

the Control panel displays table formatting 

controls. When an object 

is selected with the Selection tool, 

the Direct Selection tool, or the 

Position tool, the Control panel 

displays object-related controls. 

All of the controls available in the 

Control panel are available in other 

panels as well. For example, controls 

for formatting text are available in 

the Character, Paragraph, Character 

Styles, Paragraph Styles, Table, and 

Table Styles panels, while controls for 

modifying objects are available in the 

Transform and Stroke panels.

Control panel: Character options 

Control panel: Paragraph options 

Control panel: Object options 

Control panel: table options 

In some cases, multiple panels are 

grouped together by default to provide 

quick access to related options. 

For example, the Character, Character 

Styles, Paragraph, and Paragraph 

Styles panels are combined into a 

single panel group with four tabs. 

Over time, you’ll become familiar 

with the panels you use most often. 

To make the best use of monitor 

space, you’ll also want to take advantage 

of the docking features available 

in InDesign (see previous chapter). 

where do I find the modify dialog box? 

In QuarkXPress, the Modify dialog 

box displays controls for modifying 

items, and most users open this 

dialog box frequently as they build 

pages. InDesign does not have a comparable 

dialog box. Instead, controls 

for modifying objects are available 

in the Control panel (Window > 

Control) as well as in other panels, 

such as the Transform, Swatches, and 

Stroke panels. To modify the placement 

of text within a text frame, 

choose Object > Text Frame Options 

to display the Text Frame Options 

dialog box, which lets you specify the 

number of columns, text inset values, 

placement of the first line of text, and 

other options. 

the Control panel is context-sensitive. the controls 

it displays change depending on the currently 

selected object and tool. 

where can I find the Character 

Attributes and Paragraph Attributes 

dialog boxes? 

In InDesign, all of the text formatting 

controls you need appear in 

the Character (Type > Character), 

Paragraph (Type > Paragraph), and 

Control (Window > Control) panels. 

The Character panel displays 

character-level formatting controls, 

the Paragraph panel displays paragraph-level 

formatting controls, and 

the Control panel displays both. 

Interface Differences 15

selection tool 

Direct selection tool, Position tool 

Pen tool, Add Anchor Point tool, Delete Anchor 

Point tool, Convert Direction Point tool 

type tool, type On A Path tool 

Pencil tool, smooth tool, Erase tool 

Line tool 

Rectangle frame tool, Ellipse frame tool, 

Polygon frame tool 

Rectangle tool, Ellipse tool, Polygon tool 

Button tool 

scissors tool 

Rotate tool 

scale tool, shear tool 

gradient swatch tool, gradient feather tool 

free transform tool 

note tool 

Eyedropper tool, measure tool 

hand tool 

Zoom tool 

swap fill and stroke 

fill And stroke boxes 

Default fill And stroke 

formatting Affects Container/text 

Apply: none, Color, gradient 

View modes: normal, Preview, Bleed, slug 


how are the QuarkXPress and 

InDesign tool panels different? 

Like the one in QuarkXPress, the 

InDesign Tools panel contains tools 

for selecting and creating objects, 

and several others that let you 

perform a variety of tasks. It does 

not include tools for linking text 

boxes. (The in port and out port on 

InDesign text frames let you thread 

text through multiple frames.) 

Many InDesign tools are displayed 

with a small triangle in the lower 

right corner, which indicates the 

availability of additional tools. 

what are some InDesign tools that 

you won’t find in QuarkXPress? 

The Scale, Shear, and Free Transform 

tools let you change the 

appearance of objects, as does the 

Rotate tool. When an object is 

selected, double-click the Rotate, 

Scale, or Shear tool to display a dialog 

box that lets you specify transformation 

values. You can also click and 

drag to transform an object when 

these tools are selected, or use the 

Free Transform tool to change 

an object by clicking and dragging. 

The Note tool lets you insert comments 

into a story. Note markers 

within a story indicate the presence 

of notes. Note text is displayed 

both in the Notes panel (Window > 

Notes), which includes controls for

showing and hiding note markers 

and for navigating through the notes 

in a document, and in the Story Editor 

(Edit > Edit In Story Editor). 

The Eyedropper tool lets you copy 

character, paragraph, fill, stroke, 

and transparency attributes from 

any object, including an imported 

graphic. Double-clicking the 

Eyedropper tool displays the 

Eyedropper Options dialog box, 

which lets you specify the attributes 

the Eyedropper tool copies. 

The Gradient Swatch tool lets you 

specify the start point, end point, 

and angle of a gradient; the 

Gradient Feather tool lets you 

create a gradient that changes 

from opaque to transparent. 

The Hand tool lets you adjust the 

visible portion of the page within 

the document window. 

The Button tool lets you create buttons 

that will initiate actions, such 

as navigating to a different page, or 

playing an audio or video clip, when 

you export your InDesign layout as 

an Adobe PDF file. After you create 

a button, use the controls in the 

Button Options dialog box (Object > 

Interactive > Button Options) to 

specify the button’s behavior. Buttons 

become active only in an exported 

PDF document. 

the Quick Apply window provides easy access to 

paragraph, character, and object styles, and many other 

InDesign features. 

The Fill box lets you apply color 

(solid, tint, or gradient) to objects; 

the Stroke box lets you apply a 

stroke to objects. The Default Fill 

And Stroke icon (lower left) lets you 

return the Fill and Stroke boxes to 

their default settings (no fill, black 

stroke). The Swap Fill And Stroke 

icon (upper right) switches the 

stroke and fill colors. The attributes 

associated with the Fill and Stroke 

icons when nothing is selected are 

applied to new objects. 

what’s the easiest way to access 

commonly used InDesign features? 

InDesign has context-sensitive 

menus that display commands 

related to the active tool or selection, 

providing quick access to commonly 

used commands. To display a 

context-sensitive menu, right-click 

a selected object. For Mac OS users 

who don’t have a two-button mouse, 

press the Control key as you click the 

mouse. A context-sensitive menu is 

also displayed if you right-click when 

nothing is selected. 

When the Type tool is selected and 

text is highlighted, the contextsensitive 

menu displays many of 

the commands in the Type menu, 

including Cut, Copy, and Paste; 

Font and Size; and Text Frame 

Options. When the Selection tool is 

selected, the context-sensitive menu 

displays many of the commands 

in the Object menu, including 

Transform, Arrange, Select, 

Effects, and Display Performance. 

The Quick Apply feature 

(Command+Return in Mac OS 

or Ctrl+Enter in Windows) also 

provides quick access to styles, 

menu commands, text variables, 

and scripts. 

Quick Apply icon 

Context-sensitive menus 

display commands 

related to the active tool 

or selection. this 

example shows the 

commands available 

when the text insertion 

point is blinking. 

Interface Differences 17

Setting up Documents, Pages, 

and Master Pages 

A document preset is a collection 

of settings for all of the controls 

and fields in the new Document 

dialog box. 


When you begin working on documents, you’ll be able to apply 

most of the document-building skills you’ve learned in QuarkXPress to 

InDesign. For example, when you create a new InDesign document, you 

specify the page size and the placement of margins and columns—just as 

you do with QuarkXPress. To create a multipage publication, you can save 

time and ensure consistency by setting up master pages before you begin 

working on document pages. Whether you’re creating a new document 

or laying out master pages, you’ll find that InDesign offers several useful 

features that QuarkXPress lacks. 

what do I need to know about creating 

new InDesign documents? 

In both QuarkXPress and InDesign, 

choosing File > New > Document or 

pressing Command+N in Mac OS 

or Ctrl+N in Windows displays the 

New Document dialog box. The controls 

in these dialog boxes are similar 

but not identical. Here are a few 

things you should know about creating 

a new InDesign document: 

• You can save any settings you 

assemble in the New Document 

dialog box as presets. After you 

create a preset, it’s displayed in 

the Document Preset menu in 

the New Document dialog box. 

Choose a preset when creating 

a new document to apply all of 

its settings (such as page size, 

margins, and columns). It then 

remains selected each time you 

create a new document until you 

choose a different preset. 

• If you choose [Default] in the 

Document Preset menu, the 

default settings are used in the 

New Document dialog box. You 

can modify the default settings by 

changing settings in the Document 

Setup dialog box (File > 

Document Setup) and the Margins 

And Columns dialog box 

(Layout > Margins And Columns) 

when no documents are open.

• InDesign offers 10 built-in page 

sizes, including Letter-Half, Legal- 

Half, A3, A5, and Compact Disc. 

• The maximum size of an InDesign 

page is 216" x 216" (that’s 18' x 18', 

compared to 48" x 48" or 4' x 4' in 

QuarkXPress). 

• You can specify the number of 

pages (up to 9,999). 

• In InDesign, the Master Text 

Frame check box in the New 

Document dialog box is analogous 

to the Automatic Text Box option 

in the QuarkXPress New Project 

dialog box. 

• Clicking More Options in the New 

Document dialog box displays 

controls for creating bleed and 

slug areas. The bleed area is used 

for objects that you want to extend 

all the way to the trimline of the 

printed document. The slug area is 

the ability to snap objects to gridlines 

and guidelines makes it easy to align 

objects when you’re laying out pages. 

used for instructions to the printer, 

sign-off forms, or other information 

related to a document. 

• If you change your mind about 

document settings as you work, 

you can use the Document Setup 

dialog box (File > Document 

Setup) to change the page size and 

number of pages, as well as switch 

a facing-page document into a 

non-facing-page document or 

vice versa. To change the settings 

you made for margins and 

columns in the New Document 

dialog box, select the document’s 

master pages in the Pages panel 

(Window > Pages), choose Lay- 

out > Margins And Columns, 

and make your changes. 

what gridlines and guidelines does 

InDesign offer? 

InDesign lets you create two kinds 

of nonprinting grids—a document 

grid and a baseline grid—as well as 

ruler guides and page guides. Also, 

you can create two kinds of baseline 

grids: document-wide baseline grids 

and text-frame-specific baseline 

grids. Here are brief descriptions of 

the kinds of gridlines and guidelines 

you can create with InDesign: 

Document grids. A document grid 

looks like graph paper and is useful 

for aligning objects. To create a 

document grid, choose InDesign > 

Preferences > Grids in Mac OS 

or Edit > Preferences > Grids in 

Windows. In the Document Grid 

area of the Grids pane, choose a grid 

color, and specify grid attributes 

by entering values for the Horizontal 

and Vertical options. To show a 

document grid, choose View > Grids 

& Guides > Show Document Grid. 

Setting up Documents, Pages, and Master Pages 19


By setting a threshold for a document’s 

baseline grid, you can control when 

the grid displays. In the example above, 

the document is displayed at 70% 

magnification, which is beneath the View 

threshold, so the baseline grid is not 

visible. At a higher magnification (left), 

the baseline grid is visible. 

Document-wide baseline grids. 

A baseline grid looks like ruled 

notebook paper and is useful for 

aligning text baselines across multiple 

columns. To set up a baseline 

grid, choose InDesign > Preferences 

> Grids in Mac OS or Edit > 

Preferences > Grids in Windows. 

In the Baseline Grid area of the 

Grids pane, choose a grid color 

and specify the vertical starting 

point in the Start field. Use the 

other controls to determine the 

placement, spacing, and display of 

baseline gridlines. To show a document 

grid, choose View > Grids 

& Guides > Show Baseline Grid. 

Text-frame-specific baseline grids. 

You can also create text-frame-based 

baseline grids. For example, if you’re 

working on a magazine page that 

includes text frames for both body 

text and a sidebar, you can create 

separate baseline grids for each text 

frame. To create a baseline grid 

for a selected text frame, choose 

Object > Text Frame Options, and 

then use the Baseline Grid controls 

in the Baseline Options area. 

Ruler guides. Ruler guides differ 

from gridlines in that they can 

be positioned freely on a page or 

pasteboard. There are two kinds of 

ruler guides: page guides, which 

appear only on the page on which 

you create them, and spread guides, 

which span all pages and the pasteboard 

of a multiple-page spread. 

To create a ruler guide, click the 

horizontal or vertical ruler, and drag 

onto the spread or pasteboard. If you 

release the mouse when the pointer 

is within a spread, the guideline 

extends to the edges of the spread. 

If you release the mouse when the 

pointer is on the pasteboard, the 

guide spans the pasteboard and 

spread. You can also create a ruler 

guide by double-clicking the horizontal 

or vertical ruler. When you 

double-click a ruler, a guide is 

placed where you click.

Ruler guides behave much like 

objects you create with the drawing 

tools. Select a ruler guide by clicking 

it with the Selection, Direct Selection, 

or Position tool. You can select 

multiple guides by Shift-clicking or 

by clicking and dragging a rectangle 

that intersects the guides. You can 

reposition a guide by clicking and 

dragging it or by selecting it, and 

then entering an X or Y value in 

the Control panel. To delete a ruler 

guide, select it, and then press the 

Delete or Backspace key or choose 

Edit > Cut or Edit > Clear. 

Page guides. The Create Guides 

command (Layout menu) lets you 

create a set of evenly spaced page 

guides. You can specify the number 

of rows and columns and the gutter 

width, and place the guides relative 

to the page margins or the page 

edges. These guides behave the same 

as ruler guides. The Grids & Guides 

menu (View > Grids & Guides) provides 

several commands for showing, 

hiding, locking, and snapping objects 

to gridlines and guidelines. 

Can I use layers to organize the 

objects on pages? 

Yes, the Layers panel (Window > 

Layers) makes it easy to create and 

edit specific areas or kinds of content. 

For example, you can create 

separate layers for graphics objects 

and text frames. You can show or 

hide, lock or unlock, or print or not 

print individual layers. You can use 

layers to display alternate design 

ideas for the same layout or to create 

different versions of an advertisement 

for different regions. 

You can change the stacking order of 

layers by dragging them up or down 

within the Layers panel. You can 

move a selected object to a different 

layer by dragging the small colored 

square that’s displayed to the right of 

the current layer’s name in the Layers 

panel to another layer. 

the grids & guides commands let you 

control the behavior and display of 

gridlines and guidelines. 

the Book panel displays the names 

and page numbers of all the InDesign 

documents that comprise a book. 

what’s the best way to organize 

a long document? 

Although InDesign lets you create 

documents with as many as 9,999 

pages, you’ll probably want to use 

the Book feature (File > New > Book) 

to manage long documents. A book 

file is a collection of InDesign 

documents (INDD files) that share 

the same character and paragraph 

styles, table and cell styles, object 

styles, color swatches, and master 

pages. You can sequentially number 

pages in booked documents, print 

all or selected documents in a book, 

or export them as Adobe PDF files. 

You can also generate tables of 

contents, cross-references, and 

indexes for booked files. 

Setting up Documents, Pages, and Master Pages 21

how can I see what my document it will 

look like when I print it? 

You can hide grids, guides, rulers, 

and frame edges by clicking the 

Preview icon at the bottom of the 

Tools panel. To preview the bleed or 

slug area, choose the Bleed or Slug 

icon. Click the Normal icon again 

to view nonprinting items and the 

pasteboard once more. 

Preview mode displays 

a spread as it will appear 

in final output. 

normal view displays 

nonprinting items, such as 

guides and frame edges. 


In this example, 

the two B-masters 

are based on 

A-master. Changes 

made to A-master 

are automatically 

applied to B-masters. 

A 

(Parent) 

B 

(Child ) 

A 

(Updated parent ) 

B 

(Updated child ) 

A master page provides the background 

for document pages and 

includes repeating elements, like 

page numbers and the title of a 

publication. When you create a 

new multipage InDesign document, 

you’ll probably want to build 

the required master pages before 

you start working on document 

pages. In QuarkXPress, you use the 

Page Layout panel (the Document 

Layout panel in earlier versions of 

QuarkXPress) to display an iconbased 

view of a document and its

Understanding Master Pages 

A B C D E 

A. master 

B. Document page with master applied 

C. Changes to document page 

D. Update to master (orange frame) 

E. Document with changes and master 

update 

master pages; in InDesign, you use 

the Pages panel (Window > Pages). 

You can do a few things with 

InDesign master pages that you 

can’t do with QuarkXPress, such as: 

• Base master pages on other master 

pages. For example, if you’re 

creating a publication that uses 

both a two-column layout and a 

three-column layout, and the layouts 

are identical except for the 

number of columns, you can base 

the three-column master on the 

two-column master. All changes 

you make to the “parent” master 

are automatically applied to the 

“child” master. 

• Apply a master page to multiple 

document pages in one step. 

• Save a document page as a 

master page. 

• Select—and, optionally, delete— 

unused master pages. 

• Override master page settings 

or detach objects on document 

pages from their master pages. 

• Drag and drop master pages 

between documents. 

• Synchronize master pages across 

multiple documents or all documents 

in a book. 

Master objects on document pages 

behave differently in QuarkXPress 

than in InDesign. In QuarkXPress, 

you select master objects on document 

pages just as you select other 

(non-master) objects—by clicking 

them with the Item or Content 

tool. In InDesign, master objects 

on document pages are protected 

so that a user cannot accidentally 

modify, move, or delete them. To 

override the protection and select 

a master object on a document 

page, select the Selection, Direct 

Selection, or Position tool, and then 

press Shift+Command in Mac OS 

or Shift+Ctrl in Windows, and click 

the object. To prevent a master 

object from being selected on a 

document page, select the object 

on the master page, and then deselect 

Allow Master Item Overrides 

On Selection in the Pages panel 

menu. On document pages, the 

object is displayed without a frame 

edge. If you select Allow Master 

Item Overrides for an object on 

a master page, the object is displayed 

with a dotted line around 

its edge on document pages. 

If you modify a master object on 

a document page, for example, 

by changing its fill color, and you 

then modify the master object, all 

modifications you make to the master 

object except applying a new 

fill color are applied to the master 

object on the document page. 

Setting Up Documents, Pages, and Master Pages 23

what’s the easiest way to navigate 

between pages? 

Like QuarkXPress, InDesign provides 

a keyboard command— 

Command+J in Mac OS or Ctrl+J 

in Windows—that lets you quickly 

navigate to a particular page. When 

you use this keyboard shortcut, the 

Go To Page dialog box is displayed. 

Enter the page you want to display, 

and then click OK, or press Return 

or Enter. 

You can also navigate to a different 

page by: 

• Manually selecting and entering a 

page number in the page number 

field at the bottom of the document 

window. 

Navigating Within 

a Document 


InDesign offers many of the same methods for document navigation 

you’ve become accustomed to in QuarkXPress. Even better, it includes several 

features that let you navigate more quickly to the page you want to display, 

zoom in more closely on the area you want to work on, and see more clearly 

the objects you want to modify. 

• Clicking the pop-up menu at the 

bottom of the document window 

(to the right of the page number 

field) and selecting the page you 

want to display. 

• Clicking the First Page, Previous 

Page, Next Page, or Last Page 

arrows on either side of the page 

number field. 

• Choosing any of the navigation 

commands in the Layout menu. 

• Double-clicking page icons in the 

Pages panel (Window > Pages). 

how else can I navigate within an 

InDesign document? 

The Navigator panel (Window > 

Object & Layout > Navigator) displays 

a thumbnail of the active 

spread or all spreads, and contains 

several controls that let you zoom 

in on and zoom out from different 

areas of a document. 

If you choose View All Spreads 

from the Navigator panel menu, 

the panel displays thumbnails of 

all of the spreads in a document. 

If you choose View Active Spread 

from the panel menu, a thumbnail 

of only the currently active 

spread is displayed in the panel.

The red rectangle in the Navigator 

panel shows the portion of the active 

spread that’s currently displayed in 

the document window. To change 

the area that’s displayed, move the 

pointer within the rectangle, and 

then click and drag it to a new position. 

If you click outside the rectangle, 

the point you click is centered 

within the document window. You 

can drag the slider to scroll through 

the pages of a long document. When 

the spread you want to work on is 

displayed in the panel, click on it 

to display that spread in the document 

window. 

The controls at the bottom of the 

Navigator panel let you change the 

display magnification of the spread 

that’s currently displayed in the 

document window and provide an 

alternative for using the Zoom tool. 

You can enter a magnification value 

between 5% and 4,000% in the Zoom 

field at the bottom left of the panel, 

or you can change magnification by 

dragging the Zoom slider (to the left 

to zoom out or to the right to zoom 

in). You can also change the display 

magnification by clicking the Zoom 

Out and Zoom In icons to the left 

and right of the Zoom slider. 

Double-click a page icon in the Pages 

panel (right) to move to that page, or 

use the controls at the bottom left of the 

document window (below) to navigate 

within a multipage document. when the 

pointer is within the Pages panel, a 

grabber hand is displayed, and you can 

use a mouse wheel, or click and drag, to 

scroll through the pages of a document. 

the red rectangle in the navigator 

panel shows the area that’s currently 

displayed in the document window. 

Drag the rectangle to view a different 

area or page. 

Choose Panel Options 

from the Pages panel 

menu to change the 

size of master page 

and document page 

icons and to display 

page proxy thumbnails 

or generic page icons. 

Navigating Within a Document 25

how do I create objects in InDesign? 

In InDesign, you can create two 

kinds of objects: paths and frames. 

Paths are vector graphics like the 

ones you create in a drawing program, 

such as Illustrator. Frames are 

identical to paths with one difference: 

Frames can be containers for 

text, graphics, and other InDesign 

objects. A frame can also be used as 

a placeholder—a container without 

content. As containers and placeholders, 

frames are the basic building 

blocks of InDesign layouts. 

You can create both paths and frames 

using the drawing and frame tools 

in the InDesign Tools panel, and you 

can also create frames by importing 

or pasting contents into a path. 

Creating Frames 

and Objects 


QuarkXPress users are accustomed to creating text boxes and picture 

boxes, placing content into those boxes, and then modifying the content and 

the boxes. In InDesign, frames are the containers for text and graphics, and 

any object—including open paths as well as closed shapes—can be used as 

a text frame, a graphics frame, or an unassigned frame (that is, a frame that 

doesn’t have any specified content). InDesign offers flexibility by letting you 

create frames as you place graphics and text. 

Because a frame is simply a path 

with content, you can do anything 

to a frame that you can do to a path, 

such as adding a color or gradient to 

its fill or stroke, or editing the shape 

of the frame with the Pen tools. You 

can even use a frame as a path (by 

deleting its content) and vice versa 

(by adding content). 

After you create a path or frame, 

you can use the Selection or Position 

tool to change its size, the Direct 

Selection tool to change its shape, 

and the Pen tools to add and delete 

anchor points. 

how do I switch placeholder frames 

from one type to another? 

You can change the type of content 

an empty frame can hold by using 

the Content command in the Object 

menu. The Content menu displays 

three options: Graphic, Text, and 

Unassigned. If a frame contains text 

or a graphic, you cannot redefine 

it using the Content menu options. 

However, the frame is automatically 

redefined if you replace its contents. 

how do I create text frames? 

If your layout calls for a rectangular 

block of text, use the Type tool to create 

a text frame. As you would with 

the Text Box tool in QuarkXPress, 

click and drag to establish the location 

and size of the new text frame. 

When you release the mouse button, 

the blinking insertion point is displayed, 

and you’re ready to enter or

import text (File > Place). You can 

also use any of the drawing tools to 

create a container for text. 

By default, Type Tool Converts 

Frames To Text Frames is selected 

in the Type pane of the Preferences 

dialog box (InDesign > Preferences 

> Type in Mac OS or Edit > 

Preferences > Type in Windows), 

which means you can click within 

an empty graphics frame or unassigned 

frame to convert the frame 

to a text frame and then enter text 

within it. Turn off this preference 

if you don’t want to convert empty 

graphics and unassigned frames to 

text frames by clicking within them. 

how do I create picture frames? 

To create a rectangular frame for 

an imported graphic, you can use 

either the Rectangle Frame tool 

(which looks like the Rectangle 

Picture Box tool in QuarkXPress) 

or the Rectangle tool. You can also 

use any of the other drawing tools, 

because any object you create can 

contain text or graphics. 

how do I create lines? 

Use the Line tool to draw straight 

lines (hold down the Shift key while 

dragging to constrain the angle of the 

line to 45-degree increments). Use the 

Pen tool to draw irregular (Bézier) 

paths (open or closed) with curved 

and/or straight segments. Use the 

Pencil tool to draw freehand paths. 

A 

B 

graphics frame text frame Unassigned frame 

A. Create threaded text 

frames into which you 

can flow or copy and 

paste text. text 

frames are easy to 

identify from their 

in and out ports. 

B. set up graphics frames, which have an identifiable X through them, into 

which you can place an image or illustration file. 

Creating Frames and Objects 27

A 

threaded text frames 

A. In port at beginning of story 

B. Out port indicating thread 

to next frame 

C. text thread 

D. In port indicating thread 

from previous frame 

E. Out port with plus sign 

indicating overset text 

D 

C 

B 


E 

Versatile Frames, Lively Layouts 

Frames can help you create consistent structure across multiple pages in a 

document or produce intricate design elements that add visual interest. In 

InDesign, virtually any object can be used as a frame—rectangles, ellipses, 

polygons, shapes created with the Pen or Pencil tool, open paths, even text 

converted to paths. You can design frames and then place content into 

them, or create frames as you place content. You can also modify the frame 

shape after placing the content. 

This page contains three examples that show how you can use frames in 

your layouts. One shows a basic two-column layout with threaded text 

frames. Another shows a mix of graphics and text frames used to set up a 

template. The final one shows examples of using unusual shapes—a shape 

drawn with the Pen tool and one created by converting text to a path— 

as containers for text and graphics. 

set up templates for using 

graphics and text frames 

as placeholders into which 

content can be imported. 

with InDesign, you can make 

any object a frame, and you can 

easily change the content of a 

frame. 1a and 2a show frames 

created with the Pen tool and 

by converting text to a path. 

In 1b and 2b, text and graphics 

have been placed into the 

resulting frames. In 1c and 2c, 

the text and graphic content 

has been switched. 

1a 

1b 

1c 

2a 

2b 

2c

tips: 

wORkIng wIth fRAmEs 

• When you create a frame with the 

Rectangle, Ellipse, or Polygon tool, the 

default attributes for Stroke and Fill 

in the Tools panel are automatically 

applied to the frame. 

• If you select the Rectangle, Ellipse, or 

Polygon tool, or the Rectangle Frame, 

Ellipse Frame, or Polygon Frame tool, 

and then click on a spread or the 

pasteboard, a dialog box appears 

that lets you enter values for the width 

and height of the new object. 

• If you double-click the Polygon 

Frame tool or the Polygon tool, you 

can enter a default setting for the 

number of sides and (optionally) a star 

inset value. 

• If you use the Rectangle, Ellipse, or 

Polygon tool (rather than the Frame 

tools with the same names), the content 

is unassigned. 

• You can control the display of frame 

edges using the Show/Hide Frame 

Edges command (View menu). 

Click on a page with the 

Polygon tool to specify several 

attributes of a new polygon. 

how do I link text frames? 

You won’t find any tools for linking 

and unlinking text frames in the 

InDesign Tools panel. That’s because 

linking and unlinking—or threading, 

as it’s called in InDesign—is accomplished 

via the in and out ports on 

text frames. 

The in port of a text frame is a small 

square at the top of the left edge, 

just below the upper left corner; the 

out port is at the bottom of the right 

edge, just above the lower right corner. 

If an out port is displayed in red 

with a red plus sign within, it indicates 

there is overset text. 

To add a text frame after an existing 

text frame, select the Selection tool 

or the Direct Selection tool, click 

the existing frame, and then click 

the frame’s out port. A loaded icon 

is displayed. At this point, you 

can click and drag to create a new 

text frame, or you can click within 

another existing text frame. Use the 

same process to add a text frame in 

front of an existing frame, except 

begin by clicking the frame’s in port. 

To unlink two threaded text frames, 

double-click either the out port of 

the first frame (that is, the frame 

from which the text is threaded) 

or double-click the in port of the 

second frame (the frame into which 

the text is threaded). 

how do I design pages with frames? 

If you prefer, you can build pages 

with InDesign as you would with 

QuarkXPress: 

• Use the Type tool to create rectangular 

text frames. 

• Use the Frame tools (Rectangle, 

Ellipse, and Polygon) to create 

squares and rectangles, circles and 

ovals, and equilateral polygons. 

• Use the Pen or Pencil tool to create 

irregular shapes. 

Creating Frames and Objects 29

keyboard shortcut Result 

Command key (Mac OS) 

Ctrl key (Windows) 

Selecting Tools, Objects, 

Text, and Graphics 

Keyboard shortcuts for selecting Tools 

Option+Spacebar (Mac OS) 

Alt+Spacebar (Windows) 

Note: To temporarily access the Hand tool 

from a text insertion point, press Option 

(Mac OS) or Alt (Windows). 

Command+F6, Command+~ (Mac OS) 

Ctrl+Tab, Ctrl+~ (Windows) 

Temporarily access the Selection tool 

or Direct Selection tool (whichever was 

most recently selected) regardless of 

the currently selected tool. 

Temporarily access the Hand tool 

(and scroll the page). 

Display next open document. 

Esc Select text frame and Selection tool 

when you have a text insertion point. 

Toggle between text selection and cell 

selection when a table cell is selected. 

Double-click within a text frame when 

either the Selection tool or Direct 

Selection tool is selected. 

Note: Also works with table cells and 

type on a path. 

Click once within a text frame when 

the Position tool is selected. 

Note: Also works with table cells and 

type on a path. 

Double-click a graphics frame or an 

unassigned frame. 


Selecting and modifying objects, text, and graphics are among 

the most common tasks you’ll perform with InDesign; however, the program’s 

selection tools are slightly different from those in QuarkXPress. The underlying 

principles are the same in both programs: You must select an object before 

you can modify it, and choose the appropriate tool before you can select the 

object, graphic, or text you want to modify. 

Switch to the Type tool. The text insertion 

point is placed where you click. 

Switch to the Type tool. The text insertion 

point is placed where you click. 

Toggle between the Selection tool and 

the Direct Selection tool if either tool 

is selected. 

what’s the most efficient way to 

select tools? 

You can access any tool in the 

InDesign Tools panel by pressing 

a single key, such as P for the Pen 

tool or T for the Type tool. (Be sure 

that you don’t have an active insertion 

point in a text frame or you’ll 

simply type the letter.) With the Tool 

Tips preference enabled, you can 

view each tool name and keyboard 

equivalent by moving the pointer 

over the Tools panel. 

the Position tool is paired 

with the Direct selection 

tool in the tools panel. the 

Position tool in InDesign is 

similar to the Content tool 

for pictures in QuarkXPress.

selection or Direct selection: Choosing the Right Tool for the Job 

One of the biggest adjustments for 

QuarkXPress users who switch to 

InDesign is becoming familiar and 

comfortable with the Selection and 

Direct Selection tools. This overview 

will help you learn more about 

how to use each of these tools. 

The Selection tool lets you select 

frames and work with objects using 

their bounding boxes. For example, 

you use the Selection tool to move 

and resize a frame and its contents 

or to adjust the size of the frame to 

change how it crops its content. 

The Direct Selection tool lets you 

select a graphic within a graphics 

frame and modify editable 

objects, such as paths, rectangles, 

and type that has been converted 

to outlines. For example, you use 

the Direct Selection tool to move 

a graphic within its frame and 

change how the graphic is cropped, 

to change the size of a graphic 

without changing the size of its 

frame, or to edit the shape of 

a frame. 

when you select a frame with 

the selection tool, the bounding 

box around the frame is the 

same color as its layer. 

when you select the content 

of a frame with the Direct selection 

tool, the bounding box is 

a contrasting color to the layer 

color. here, the frame crops the 

image, so the bounding box is 

larger than the frame. 

to resize a frame and its 

contents, select the frame 

with the selection tool, press 

Command in mac Os or Ctrl in 

windows, and drag a resizing 

handle. to resize proportionally, 

add the shift key. Double-click a 

frame handle to automatically fit 

any frame to its content. 

to edit the shape of a frame, 

select it with the Direct 

selection tool, and then drag 

any of the frame’s anchor 

points to a new position. 

Use the Add Anchor Point tool 

to add anchor points to an 

object, and then use the Direct 

selection tool to drag any of 

the new anchor points. 

Selecting Tools, Objects, Text, and Graphics 31

what tool should I choose when I 

want to format text? 

You won’t find a tool that looks like 

an I-beam in InDesign. When you 

want to format text or enter text in 

a text frame, select the Type tool. 

You can click and drag to select the 

text you want to modify, or you can 

double-click a word to select a single 

word, triple-click to select a line of 

text (from margin to margin), click 

four times to select a paragraph, or 

click five times to select an entire 

story. If you double-click within 

a text frame with the Selection or 

Direct Selection tool, the Type tool 

becomes active, and the text insertion 

point is displayed where you 

double-click. 

what is the Position tool, and when 

should I use it? 

The Position tool works like the 

Content tool in QuarkXPress. When 

the Position tool is selected and you 

move the pointer over a graphic, the 

Hand pointer is displayed. If you 

move the pointer over a text frame, 

the I-beam pointer is displayed. 

If you click a graphic with the Position 

tool, you can drag the graphic to 

reposition it within its frame, or you 

can drag any of its eight resizing handles 

to scale the graphic. Hold down 

the Shift key as you drag a handle 

to scale a graphic proportionately. 


Pause before dragging a graphic or 

a handle to display the graphic as 

you drag. 

If you click the edge of a graphics 

frame with the Position tool, the 

frame’s bounding box is selected, and 

you can drag any of its eight handles 

to resize the bounding box without 

affecting the graphic within. 

If you click within a text frame 

with the Position tool, the Type tool 

becomes active, and the text insertion 

point is displayed where you click. 

how can I make changes to a graphics 

frame without affecting its content? 

When you select a graphics frame 

with the Selection tool, you can drag 

any frame handle to resize the frame 

and crop the graphic, and you can 

click and drag on or within the frame 

to move the frame and its graphic. 

You can also use the W and H fields 

in the Control panel or the Transform 

panel to resize a frame; this does not 

affect the content. 

There are a number of other ways 

to resize both the frame and the 

content. Press Command in Mac OS 

or Ctrl in Windows while dragging a 

handle to resize a graphics frame and 

the graphic within. Press Shift while 

dragging a handle to maintain the 

proportion of the frame and graphic. 

When you select a frame with the 

Selection tool, using the Scale, 

Rotate, Shear, or Free Transform 

tools will change the frame and its 

content, as will using the Scale X and 

Scale Y fields in the Control panel 

or Transform panel, as well as other 

transform controls (Flip Horizontal, 

Flip Vertical, Rotate 90° Clockwise, 

and so on). If you want to apply a 

transformation to a graphic but not 

its frame, select the graphic with 

the Direct Selection tool. 

Any other tips for selecting objects? 

Selecting an object that’s part of a 

group. If you choose the Selection 

tool and then click any object that’s 

part of a group, the entire group is 

selected. The rectangular bounding 

box that contains the group is 

displayed with a dashed line that has 

handles at the corners and midpoints. 

To select an object that’s part 

of a group, click the object with the 

Direct Selection tool, or double-click 

the object with the Selection tool. To 

move an object that’s part of a group 

after selecting it, click and drag the 

object’s center point, or switch to the 

Selection tool and drag a frame edge. 

Selecting a nested object. When 

you use the Paste Into command 

(Edit menu) to place a copied 

object into another object, the 

pasted object is “nested” within 

the frame that contains it. To select 

a nested object, click the object 

with the Direct Selection tool.

Selecting an object that’s behind 

other objects. To select an object 

that’s behind one or more objects, 

move the pointer over the hidden 

object, hold down the Command key 

in Mac OS or the Ctrl key in Windows, 

and then click. The first click selects 

the topmost object; each successive 

click selects the next lowest object. 

You can also use the commands in 

the Select submenu (Object > Select) 

or the context menu to select objects 

that are in back of and obscured by 

other objects. 

Selecting an empty object. If you 

click within an object that does not 

contain a fill color, you will not select 

the object. To select an empty object, 

you must click its edge. To move an 

empty object, use the Selection tool 

to click and drag an edge, or use the 

Selection or Direct Selection tool 

to click and drag the object’s center 

point (the small, square box in the 

object’s geographic center). 

Selecting multiple objects. Hold 

down the Shift key, and with the 

Selection or Direct Selection tool, 

click the objects you want to select, 

or click an empty portion of the page 

or pasteboard, and drag a marquee 

across the objects you want to select. 

Selecting a master object on a 

document page. Select the Selection 

tool, the Direct Selection tool, 

or the Position tool, and then press 

Shift+Command in Mac OS or 

Shift+Ctrl in Windows, and click 

the object. Master objects that can 

be selected and modified are displayed 

on document pages with 

a dotted line around the edge. A 

master object that’s displayed without 

a dotted line around the edge 

cannot be selected or modified. 

In this example, the letter s 

was converted into a path 

(top). next, several graphics 

were selected, grouped, 

copied, and then pasted into 

(Edit > Paste Into) the path to 

create a nested object. 

Use the Direct selection 

tool to select an object that’s 

been pasted into another 

object and to adjust its 

position or other attributes. 

Selecting Tools, Objects, Text, and Graphics 33

Control panel: Character options 

In addition to offering the most 

commonly used character- and 

paragraph-formatting controls, the 

Control panel also includes pop-up 

menus for applying character and 

paragraph styles. more options are 

displayed when you use a wider 

monitor. when the Control panel is 

not docked, you can lengthen it to 

reveal more controls or shorten it 

by dragging the lower-right corner. 

Text and Typography 


Selecting and formatting text work similarly in InDesign and 

QuarkXPress. However, InDesign has significant typographical features that 

QuarkXPress lacks. For example, InDesign lets you optically kern text, optically 

align text margins, and add footnotes to text. If you create text-intensive 

documents, you’ll like the Adobe Paragraph composer, which produces evenly 

spaced text with minimal hyphenation, and the ability to make typographic 

adjustments like kerning and tracking in 1/1000-em increments—five times 

the precision of QuarkXPress. 

where’s the get text command? 

To import text into an InDesign 

layout, choose the Place command 

(File menu). Unlike QuarkXPress, 

you don’t have to select a text frame 

in InDesign before importing text. 

After you click Open in the Place 

dialog box, you can place text into: 

• A new frame by clicking, or 

clicking and dragging, the loaded 

text icon. 

• An existing unselected frame by 

clicking the loaded text icon anywhere 

in that frame. 

If a text frame or text is selected, or 

the text insertion point is blinking 

when you place text, select Replace 

Selected Item in the Place dialog box 

to import text into the text frame. 

where are the Character Attributes 

and Paragraph Attributes dialog 

boxes? 

Typographic commands in InDesign 

are in the Type menu. The Character 

and Paragraph panels (Type > 

Character; Type > Paragraph) are 

analogous to the Character Attributes 

and Paragraph Attributes dialog 

boxes in QuarkXPress. When the 

blinking text insertion point appears 

or text is selected in InDesign, the 

Control panel also displays character 

or paragraph formatting controls, 

depending on which icon (Character 

Formatting Controls or Paragraph 

Formatting Controls) is selected. 

You’ll probably want to display the 

Control panel or the Character and 

Paragraph panels whenever you’re 

formatting type with InDesign.

where’s the I-beam tool for editing 

and formatting text? 

When you want to format text in 

InDesign, select the Type tool. When 

you want to modify a picture, select 

the Position tool or the Direct Selection 

tool. 

what else can I do with type in 

InDesign? 

Here are some of the powerful 

typographical features you’ll find 

in InDesign: 

Paragraph-based text composition. 

Prior to InDesign, page layout 

programs examined one line at a 

time when composing paragraphs, 

and hyphenation and justification 

adjustments could adversely affect 

the appearance of subsequent lines, 

often resulting in less-than-optimal 

paragraph composition. 

InDesign offers two options for composing 

text: The Adobe Paragraph 

Composer (the default composition 

method) creates consistently spaced, 

easy-to-read text with minimal 

hyphenation by evaluating an entire 

paragraph before hyphenating and, 

for justified paragraphs, justifying 

the lines. The Adobe Single-Line 

Composer works like older page 

layout programs and composes 

paragraphs one line at a time. 

Choose either option from the 

Paragraph panel menu or the Control 

panel menu when the Paragraph 

Formatting Controls icon is selected. 

Optical kerning. Optical kerning 

adjusts the amount of space between 

adjacent characters, based on their 

shapes, to produce consistent letterspacing 

and easy-to-read text. This 

feature is especially useful if you use 

fonts with minimal built-in kerning 

or no kerning, or if you use two 

different typefaces or sizes in a range 

of text. To apply optical kerning to 

selected text, choose Optical from 

the text frame on the right 

shows how punctuation 

and some letters extend 

beyond the edge of the 

text frame, giving margins 

a straighter appearance, 

when Optical margin 

Alignment is applied. 

the Kerning menu in the Character 

panel (Type > Character) or Control 

panel (Window > Control). 

Optical margin alignment. If you 

don’t like the ragged-looking margins 

that punctuation marks and 

letter shapes can produce, you can 

use the Optical Margin Alignment 

feature to hang punctuation marks 

and edges of letters outside the text 

margins. Click within a story, choose 

Type > Story, and then select Optical 

Margin Alignment and specify a font 

size to set the appropriate amount of 

overhang. (For best results, use the 

same size as the text.) 

Text and Typography 35

tip: 

fLOwIng tEXt In InDEsIgn 

InDesign provides four methods for 

flowing text: 

• To flow text manually, move the 

loaded text icon within an existing 

frame or path, and then click. The 

text stops flowing at the bottom of 

the frame or at the last of a series of 

linked frames. You can also click an 

empty area within column guides to 

create a new text frame that’s as wide 

as the column. If you click and drag 

the loaded text icon, you create a new 

frame that’s the size of the rectangle 

you drag. If additional text remains to 

be placed, click the out port, and continue 

manually flowing text. 

Use the glyphs panel to 

display all the characters 

available for any font. this 

example shows alternate 

characters for the letter m 

in the warnock® Pro font. 

If you double-click a glyph 

in the glyphs panel, it is 

inserted at the insertion 

point or replaces a 

selected letter. 


• To flow text semiautomatically, hold 

down Option in Mac OS or Alt in 

Windows, and then click a page or 

a frame. Semiautoflow works like 

manual text flow, except that the 

pointer automatically becomes 

a loaded text icon each time the 

end of a frame is reached. 

• To flow text automatically and generate 

new pages to hold all of the 

text, hold down the Shift key, and 

either click the loaded text icon 

inside a text frame that is based 

on a master text frame or on an 

empty area within a column. 

• To flow text automatically but not 

generate new pages, hold down 

Shift+Option in Mac OS or Shift+Alt 

in Windows. 

OpenType® support. InDesign 

was the first page layout program 

to unlock the full potential of 

OpenType fonts with support for 

multilingual and alternate glyphs. 

InDesign can set type in Cyrillic, 

Greek, Arabic, and other double-byte 

alphabets supported by OpenType. 

It also automatically inserts alternate 

glyphs, including oldstyle numbers, 

fractions, ligatures, and swashes. You 

can work with OpenType settings 

using the OpenType command in the 

Character or Control panel menu, 

and you can save OpenType settings 

with character and paragraph styles. 

The Glyphs panel. The Glyphs panel 

(Type > Glyphs) lets you display all 

the glyphs in OpenType and other 

fonts, with the option to display 

sets of related characters within a 

font. For all fonts, the Show menu 

includes options for displaying 

punctuation, numbers, math symbols, 

and currency, among others, 

while OpenType fonts can include 

additional options, such as numerators, 

denominators, discretionary 

ligatures, and ornaments. A list of 

recently used glyphs is displayed 

along the top of the panel.

Glyph sets. You can save your most 

frequently used glyphs as a glyph set, 

which can include glyphs from one 

or more fonts. Because glyph sets are 

saved in a separate XML file, you can 

share them with other InDesign users. 

Insert special characters. The Insert 

Special Character command (Type > 

Insert Special Character) displays 

five submenus—Symbols, Markers, 

Hyphens And Dashes, Quotation 

Marks, and Others—that let 

you quickly insert any of 47 special 

characters, including automatic page 

number characters, dashes, hyphens, 

and quotation marks. Commands for 

entering special characters are also 

available in the context menu. 

Style groups. You can shorten character 

style and paragraph style lists, 

and keep related styles together, by 

creating style groups. 

Change case. The Change Case 

menu (Type > Change Case) lets you 

quickly create uppercase, lowercase, 

title case, and sentence case text. 

Stroke text. You can create special 

typographic effects, such as 

outline type and pseudo-bold, by 

adding a stroke to text characters. 

Use the Stroke panel (Window 

> Stroke) to add a stroke to 

selected text and to specify the 

width of the stroke. Text remains 

editable after you add a stroke. 

Apply Photoshop effects to text. 

You can create additional special 

effects for type by applying one or 

more Photoshop effects (Window > 

Effects) to text frames. 

what’s the easiest way for me to 

work with text? 

InDesign provides a Story Editor 

(Edit > Edit In Story Editor), which 

offers built-in word processing support. 

The Story Editor is especially 

useful for working with small text, 

overset text, and long stories that 

span several pages. You can view 

changes in the layout as you make 

them in the Story Editor. 

You can customize how the Story 

Editor displays text by adjusting the 

settings in the Story Editor Display 

pane of the Preferences dialog box 

(InDesign > Preferences > Story 

Editor Display in Mac OS or Edit > 

Preferences > Story Editor Display 

in Windows). 

The overset text indicator in the 

Story Editor lets you see what text 

the story Editor (Edit > Edit In story Editor) 

provides a word processing environment for 

working with the text in an InDesign layout, 

showing precisely how much text is overset. 

does not fit within a text frame without 

having to refer to the layout. 

Overset text is indicated by a vertical 

red line along the left margin and a 

horizontal divider line. 

Does InDesign let me drag and 

drop text? 

You can drag and drop text between 

text frames, document views, layout 

windows, Story Editor windows, and 

documents. Enable or disable dragand-drop 

text editing for layout view 

or the Story Editor in the Type pane 

of the Preferences dialog box. 

To drag and drop text, select it, 

and then click and drag it to a new 

location. To copy rather than move 

text, click on selected text, and then 

press Option in Mac OS or Alt in 

Windows as you drag it to a new 

location. To create a new text frame, 

click on selected text, and press 

Command in Mac OS or Ctrl in 

Windows as you drag it. To create a 

new frame and copy text into it, press 

Command+Option in Mac OS or 

Ctrl+Alt in Windows. Press the Shift 


key as you drag and drop text to 

remove formatting. 

You can also drag and drop text from 

outside InDesign (for example, from 

a Microsoft Word document), with 

the option to place the text into an 

existing text frame or create a new 

text frame. To drag and drop text 

from another program, arrange the 

source document window and the 

InDesign document window so you 

can see both, select text in the source 

document, drag it into the InDesign 

layout, and release the mouse button. 

Can I choose whether to retain 

formatting when I place text? 

When you import text using the 

Place command (File menu), select 

Show Import Options in the Place 

dialog box to control how formatting 

is handled. InDesign provides many 

options for preserving and removing 

formatting. 

When you paste text, you can retain 

or remove formatting. If you choose 

Edit > Paste, formatting is retained. 

If you choose Edit > Paste Without 

Formatting, any formatting applied 

to the copied text is removed, and 

the pasted text inherits the formatting 

of the destination. The Paste 

Without Formatting command 

works not only for text copied within 

InDesign, but also for text copied 

within other applications. 


what features does InDesign offer 

for checking spelling? 

Dynamic spell-checking and Autocorrect. 

If you select Enable Dynamic 

Spelling in the Spelling pane of the 

Preferences dialog box, InDesign 

automatically flags misspellings in 

real time in both the Story Editor and 

in layout view. You can also enable 

dynamic spell-checking by choosing 

Edit > Spelling > Dynamic Spelling, 

or you can right-click (or Controlclick 

in Mac OS) and then choose 

Spelling > Dynamic Spelling from 

the context menu. 

You can control what gets flagged 

(misspelled words, repeated words, 

uncapitalized words, or uncapitalized 

sentences) in the Spelling pane of the 

Preferences dialog box. Additionally, 

you can configure InDesign to automatically 

correct misspelled words as 

you type. To enable automatic spelling 

correction, choose Edit > Spelling > 

Autocorrect or select Enable Autocorrect 

in the Autocorrect pane of 

the Preferences dialog box. 

Versatile spelling dictionaries. You 

can reference multiple user dictionaries 

stored in various locations, 

including dictionaries on a network, 

and you can quickly add a selected 

word to a user dictionary by rightclicking 

(or Control-clicking in Mac 

OS) on the word, and then choosing 

Add To User Dictionary from the 

context menu. You can also create 

new dictionaries and import word 

when you enable the Dynamic 

spelling preference, InDesign flags 

misspelled words as you type, both in 

the layout view and in story Editor.

lists from text files for these dictionaries, 

and you can export dictionaries 

as text files. 

Can InDesign import word files? 

InDesign offers robust support for 

both Word and Rich Text format 

(RTF) files. For example, when you 

import a Word document or an RTF 

document, you have the option to 

rename styles (in case of a naming 

conflict), overwrite an existing 

InDesign style with the Word or 

RTF style, or map a Word or RTF 

style to an existing InDesign style. 

To access these style-mapping 

options, as well as several other 

options, choose File > Place, select 

a Word or RTF file, and then select 

Show Import Options in the Place 

dialog box. When you click Open, 

the Microsoft Word Import Options 

dialog box is displayed. 

In addition to setting style-mapping 

rules when importing Word 

documents, you can also save the 

settings you make in the Microsoft 

Word Import Options dialog box as 

presets. For example, if you receive 

Word files from several writers who 

use their own idiosyncratic styles, 

you can set up presets that automatically 

map those styles to your 

InDesign styles on import—a huge 

time-saver and extremely useful 

for book, newspaper, and 

magazine publishers. 

B 

A 

A. Closely control how InDesign 

imports microsoft word files. 

B. for example, map styles in the 

word file to styles in an InDesign 

layout. 

C. Even save those style mappings 

as presets to streamline future 

import of similar content. 

D. when you import the word file, 

InDesign automatically applies 

the mapped styles, so you get 

more finished results, like the 

page shown here. 

InDesign retains anchored objects 

in Word files. They are placed in 

InDesign using the original Word 

dimensions and similar position coordinates 

on the page. After you import 

an anchored object, you can control its 

placement within InDesign by selecting 

it and then choosing Object > 

Anchored Object > Options. 

C 

D 


Working with Graphics 

how do I create picture boxes? 

Like the Picture Box tools in 

QuarkXPress, the three Frame tools 

in the InDesign Tools panel let you 

create frames into which you can 

import graphics. However, because 

any InDesign object can contain a 

graphic, you can use any of the drawing 

tools to create a graphics frame. 

where’s the get Picture command? 

To import a graphic into an InDesign 

layout, choose the Place command 

(File menu). When you use the Place 

command to import a graphic, you 

can place the graphic into: 

• A new frame by clicking (which 

creates a frame that’s the size of 

the graphic) or by clicking and 

dragging the loaded graphics icon 

(which creates a frame that’s the 

size of the rectangle you drag). 


InDesign supports import of all common graphic formats, 

including native Photoshop and Illustrator files, as well as PDF files. For 

example, Photoshop files with soft edges and transparent backgrounds are 

displayed in InDesign exactly as they look in Photoshop. The ability to work 

with native files will reduce your file-management overhead, save disk space, 

and streamline your workflow. You can also import InDesign (INDD) files 

into InDesign layouts, as well as QuickTime, AVI, MPEG, and SWF movie 

files, which can be played when you export a document to Adobe PDF. 

• An unselected frame by clicking 

the loaded graphics icon anywhere 

in the frame. 

• A selected frame by clicking Open 

in the Place dialog box. 

Note: If a text insertion point is 

blinking when you place a graphic, 

the graphic is placed as an anchored 

object that flows with the surrounding 

text. 

You can select multiple files in the 

Place dialog box—including a mix 

of graphics and text files—and then 

place the files in whatever order 

you want into existing frames or 

into new frames. If you select Show 

Thumbnails On Place in the Interface 

pane of the Preferences dialog 

box, a thumbnail preview is displayed 

instead of the loaded graphics 

You can place multiple files at one 

time directly into InDesign layouts.

icon, and the first several words of a 

text file are displayed instead of the 

loaded text icon. 

If you don’t like the result after you 

place a graphic, you can undo the 

action (Edit > Undo Place) to return 

to the loaded graphics icon. Then, 

either place the graphic again or 

click any tool to clear the icon. 

what graphics formats can I import 

into and export from InDesign? 

InDesign imports the following 

graphics formats: Photoshop (PSD), 

Illustrator (AI), Adobe PDF, BMP, 

DCS, EPS, GIF, JPEG, and TIFF. 

The Export command (File menu) 

exports the following graphics 

formats: Adobe PDF, EPS, JPEG, 

and SVG. 

Can I place any other types of files 

into InDesign? 

You can place InDesign layouts 

(INDD files) into other InDesign 

documents for improved design 

consistency and streamlined workflow. 

When you place an InDesign 

file into a layout (File > Place), it is 

handled the same as a placed graphics 

file. When a placed InDesign file 

is updated, the file’s status is automatically 

updated in the Links panel. 

There is no need for you to save and 

manage interim files. 

In the example at right, 

the “Aquolife” nameplate 

was created in Illustrator 

and then dragged and 

dropped into an InDesign 

layout as editable paths. 

what should I know about importing 

Illustrator files into InDesign? 

You can place artwork created 

with Illustrator 5.5 and later into an 

InDesign document. If you place 

an Illustrator file that contains transparency, 

the transparency is preserved 

(that is, underlying objects are 

visible through the placed artwork), 

and you can use the transparency 

features in InDesign to modify the 

graphic’s appearance. 

In addition to the ability to import 

native Illustrator files, how does 

InDesign support Illustrator? 

In addition to importing native 

Illustrator files using the Place command 

(File menu), you can also 

drag and drop or copy and paste 

Illustrator files into InDesign to 

work with them as editable objects. 

When you copy and paste or drag 

and drop objects from Illustrator, 

they’re displayed in InDesign as 

a grouped collection of editable 

objects. If you want to work with 

the objects individually, select the 

group with the Selection tool, and 

Working with Graphics 41 

A 

B

then choose Object > Ungroup. If 

you copy and paste or drag and drop 

text from Illustrator into InDesign, 

you can color, rotate, and scale the 

text in InDesign, but you can’t edit 

the text. If you need to transfer editable 

text from Illustrator to InDesign, 

select the text with the Type tool in 

Illustrator, copy it, and then paste it 

into InDesign. 

Before you copy and paste or drag 

and drop Illustrator objects into 

InDesign, make sure that Copy As 

AICB (Adobe Illustrator Clipboard) 

is checked in the File Handling & 

Clipboard pane of the Illustrator 

Preferences dialog box, and that 

Prefer PDF When Pasting is not 

checked in the File Handling pane 

of the InDesign Preferences dialog 

box. If Prefer PDF When Pasting is 

selected in the File Handling & Clipboard 

pane, individual objects will 

not be editable in InDesign. 

Does InDesign support transparency 

in imported PDf files? 

If you place an Adobe Portable Document 

Format (PDF) file that contains 

transparency into an InDesign document, 

the transparency is preserved. 

If you want to make the background 

of an imported PDF file transparent, 

select Show Import Options in the 

Place dialog box, and then choose 

Transparent Background in the Place 

PDF dialog box. Deselecting this 


Working with Photoshop Images 

You can place native Photoshop (PSD) files (saved in version 4.0 or later) 

directly into your InDesign layouts. After placing a Photoshop image 

into a layout, you can modify it within InDesign by cropping or scaling it, 

or turning layers and layer comps on or off. You can also open the image 

in Photoshop, make changes, and update your InDesign layout. 

InDesign preserves transparency 

in Photoshop files, including soft 

edges. No matter what technique 

you use—paths, masks, or alpha 

channels—InDesign can read, 

display, and output it. In addition, 

you can access and turn Photoshop 

paths on or off within InDesign and 

use them for text wrap. 

InDesign also lets you control 

the visibility of layer comps and 

layers when you place native 

Photoshop files, as well as the 

visibility of layers when you place 

PDF-compatible Illustrator files 

and layered PDF files. 

To adjust layer comp or layer 

visibility during import of native 

Photoshop files, select Show 

Import Options in the Place dialog 

box (File > Place). In the Update 

Link Options area of the Image 

Import Options dialog box, the 

When Updating Link menu offers 

two options. If you choose Use 

Photoshop’s Layer Visibility, 

Photoshop layer settings are used 

if you edit the original file, and any 

overrides you’ve made in InDesign 

are overridden or reset when the 

link is updated. If you choose Keep 

Layer Visibility Overrides, any overrides 

you’ve made in InDesign are 

maintained if you edit the original 

file. After you click Open, adjust the 

settings in the Layers panel of the 

Show Import Options dialog box. 

To adjust layer comp or layer visibility 

after you place a graphic, 

select the frame that contains the 

graphic, choose Object > Object 

Layer Options, and then adjust the 

settings in the Object Layer Options 

dialog box. 

Note: If you’ve selected different 

layers or layer comps in placed PSD 

files in your layouts, be sure to let 

your printer know. Many printers 

flatten PSD files as part of their 

workflow, which would not give 

you the results you want. 

InDesign lets you place and 

separate duotone, tritone, and 

quadtone images created with 

Photoshop, as well as PSD files 

with spot colors.

when you import a Photoshop image into 

an InDesign layout, you have the option to 

show or hide individual layers or to choose 

a layer comp. In these screen shots, you can 

see how the preview image in the Image 

Import Options dialog box changes 

depending on the selected layer comp and 

the show/hide status of individual layers. 

After you place a Photoshop 

image that includes layers or 

layer comps, you can change the 

appearance of the image using 

the controls in the Object Layer 

Options dialog box (Object > 

Object Layer Options). 

Working with Graphics 43


when you place a multipage PDf 

file into an InDesign layout, you 

have the option to place a single 

page, all pages, or any combination 

of pages. 

several PDf pages were quickly 

placed in the layout below by 

clicking in a series of existing 

graphics frames. 

option places the PDF page with an 

opaque white background. 

Can I place multipage PDf files 

into InDesign? 

You can use the Place command 

(File menu) to import multipage 

PDF files into an InDesign layout 

with the option to place a single 

page, all pages, or any combination 

of pages. If you select Show Import 

Options in the Place dialog box 

when you place a PDF file, the Place 

PDF dialog box is displayed and lets 

you select the pages you want to 

import, specify how the PDF pages 

are cropped, and choose whether a 

transparent background is maintained 

or ignored. 

what tool should I choose when I 

want to select a picture? 

In QuarkXPress, you must select the 

Content tool before you can modify 

either text or a graphic. InDesign 

doesn’t have a single tool for modifying 

both text and graphics. Instead, if 

you want to modify a graphic without 

affecting its frame, choose the 

Position tool or the Direct Selection 

tool, and then click the graphic. For 

more information, see pages 30-33. 

where are the controls for modifying 

imported pictures? 

The Tools panel in InDesign includes 

four tools you can use to transform 

graphics: the Rotate tool, Scale

Working with Graphics and Frames 

Here’s a quick overview of how to resize and crop images and adjust graphics to fit 

frames or frames to fit graphics with InDesign: 

• To scale a graphics frame and graphic together, use the Selection or Position tool. 

With the Selection tool, click the frame or its contents to select it, and then press 

Command in Mac OS or Ctrl in Windows, and drag a handle. Add the Shift key to 

maintain the graphic’s proportions as you resize. Use the same technique with the 

Position tool, but start by clicking the frame edge. Alternatively, enter values for 

Scale X Percentage and Scale Y Percentage in the Control or Transform panel. 

• To scale a graphic without affecting its frame, click the graphic with the Direct 

Selection or Position tool, and then use the same keyboard shortcuts or panel 

controls described above to change the size of the graphic. 

• To change how an image is cropped by its frame, click it with the Direct Selection 

or Position tool, hold for a moment to see a ghosted back image of the entire 

graphic, and then drag the graphic to a new position. 

• To quickly fit a frame to its content, double-click a frame handle. 

To use the automated fitting options 

on the Object menu or Control panel 

menu, choose one of the following: 

• Fit Content To Frame, which 

stretches or shrinks a graphic so 

that it fills its frame. When you 

choose this option, the graphic’s 

proportions are not maintained. 

• Fit Frame To Content, which stretches 

or shrinks a graphics (or text) frame so 

that the edges of the frame align with 

the edges of the graphic within. 

• Use the controls in the Frame Fitting 

Options dialog box (Object > Fitting 

> Frame Fitting Options) to specify 

default fitting options so that graphics 

are automatically resized according to 

your settings when you place graphics 

into empty frames. 

• Center Content, which aligns the cen- 

ter point of a placed graphic with the 

center point of its frame. 

• Fit Content Proportionally, which 

stretches or shrinks a graphic to fit 

within its frame while maintaining 

the proportions of the graphic. When 

you choose this option, white space 

may result between the right 

edge or the bottom edge of 

the graphic and the frame. 

• Fill Frame Proportionally, 

which stretches or shrinks a 

graphic to fill its frame while 

maintaining the proportions 

of the graphic. When you 

choose this option, a portion 

of the graphic may be 

cropped to ensure that 

the content fills the 

frame proportionally. 

ghosted image, using Direct selection tool 

to change how an image is cropped, click 

and hold a graphic with the Direct selection 

tool until a ghosted image of the whole 

graphic appears. then adjust its position in 

the frame. 

fit frame 

to Content 

fill frame 

Proportionally 

Working with Graphics 45 

fit Content 

to frame

tool, Shear (Skew) tool, and Free 

Transform tool. The Transform 

panel (Window > Object & Layout > 

Transform) and the Control panel 

also provide the functionality of the 

Transform tools. In addition, these 

panels include controls for changing 

the position of a graphic within 

its frame and for specifying the reference 

point used when applying 

transformations. The Control and 

Transform panel menus also include 

commands for flipping a graphic 

horizontally and/or vertically and for 

rotating a graphic within its frame. 

The Object menu also contains the 

Transform commands, as well as the 

following commands for working 

with graphics and graphics frames: 

Effects, Corner Options, Object 

Layer Options, Clipping Path, and 

Image Color Settings. 

Can I change the color of an imported 

graphic? 

You can change the color of imported 

black-and-white and grayscale 


graphics, but not of color graphics. To 

apply a color to a black-and-white or 

grayscale graphic, select the graphic 

with the Direct Selection or Position 

tool, and then click a color in the 

Swatches panel or create a color in the 

Color panel. Optionally, you can enter 

a Tint value in the Swatches panel. 

Note: If you create a color in the Color 

panel, you must add the color to the 

Swatches panel by choosing Add To 

Swatches in the Color panel menu 

before you can apply a tint. 

what else can I do with imported 

pictures? 

InDesign includes several special 

effects you can apply to any object, 

stroke, fill, or content (graphic or 

text), including drop shadow and 

inner shadow, inner and outer glow, 

bevel and emboss, feathered edges, 

blending modes, and opacity. For 

more information, see pages 48-53. 

You can also work smarter and faster 

with your imported pictures by using 

(and re-using) object styles, which 

are similar to character and paragraph 

styles. For more information, 


You can use an object style to quickly modify 

the appearance of an object by applying 

several attributes, such as a fill color, a 

stroke, and transparency effects. 

A 

B 

C 

A. A Photoshop image is placed 

in front of another image. 

B. A 40% opacity value is applied 

to the frontmost image. 

C. the background image is 

visible through the foreground 

image.

what’s the most efficient way to 

modify a Photoshop or Illustrator file 

after placing it into InDesign? 

To modify a placed Photoshop or 

Illustrator graphic in its original 

application, hold down Option in 

Mac OS or Alt in Windows, and 

double-click the graphics frame 

within InDesign. (You can also 

select a graphic or its frame, and 

then choose Edit > Edit Original.) 

The original file opens in the 

source application. After you make 

and save your changes, the placed 

artwork is automatically updated 

in InDesign. You can also open a 

selected graphic in its source application 

by clicking the name of the 

graphic in the Links panel (Window 

> Links) and then choosing 

Edit Original from the panel menu. 

how can I tell the status of imported 

graphics in my InDesign layouts? 

You can use the Links panel to 

identify, select, monitor, and 

update imported graphics files. 

The Links panel displays a list of 

all imported graphics and displays 

warning icons for graphics that 

have been modified or are missing. 

The Links panel menu includes 

commands for sorting the graphics 

listed in the panel. The options 

are: Sort By Name, Sort By Page, 

Sort By Type, and Sort By Status. 

Problem-Free Printing 

Here are a few tips that will help you avoid potential problems before you print 

an InDesign document that includes placed graphics: 

• Make sure you provide your printer/ 

prepress provider with all the files 

required to print your InDesign 

layouts in the formats they prefer. 

If your printer/prepress provider 

prefers native InDesign files, you must 

provide all placed graphics along with 

the InDesign file. Some providers 

prefer PDF files for final output and 

will let you know what PDF version to 

use. InDesign exports Acrobat® 4 (PDF 

1.3), Acrobat 5 (PDF 1.4), Acrobat 6 

(PDF 1.5), Acrobat 7 (PDF 1.6) files, 

and Acrobat 8 (PDF 1.7), as well as 

PDF/X-1a and PDF/X-3 files. 

• If your printer/prepress provider prefers 

to receive PDF 1.3 or PDF/X files, 

any objects with transparent effects, 

such as drop shadows or opacity, are 

flattened in the PDF file, and your 

printer/prepress provider will not be 

able to make any changes to those 

transparent objects. 

• Use the Preflight feature (File > 

Preflight) before handing off an 

InDesign document to a printer/prepress 

provider. This utility warns of 

problems that may prevent a document 

from printing as desired, such as 

missing graphics, or a mix of RGB and 

CMYK graphics. 

• Use the Package feature (File > 

Package) to gather the files required 

to hand off to a printer/prepress provider. 

For more information about the 

Preflight and Package features, see 

pages 68-73. 

when you create a package, you can choose 

the files you want to include. 

when you preflight a document, InDesign 

warns you of possible printing problems. 

Working with Graphics 47

Like Photoshop and Illustrator, InDesign lets you create 

see-through effects by applying a blending mode, 

opacity, or any of several Photoshop effects to an entire 

object or separately to an object’s fill, stroke, or content. 

In addition to choosing effects from the Effects panel 

menu, you can also choose them from the Object menu 

(Object > Effects). 


Creative Effects 

InDesign was the first page layout program to include transparency 

features that let you create eye-catching, see-through effects. InDesign 

CS3 has expanded on these features with the addition of new, nondestructive 

Photoshop-based effects that can be applied independently to an object’s fill, 

stroke, or content. InDesign CS3 makes it easier and quicker to get exactly 

the results you want, as you design in real time, with live preview of all your 

creative effects. You can also save effects as part of an object style for easy 

reuse or sharing. 

where are the controls for applying 

creative effects, and what can I do with 

them? 

The Blending Mode and Opacity 

controls are in the Effects panel 

(Window > Effects), while all the 

other Photoshop effects are listed 

in the Effects panel menu and the 

Object menu (Object > Effects). 

Choosing an effect opens the Effects 

dialog box. You can also open the 

Effects dialog box by clicking the fx 

button in the Control panel, or at 

the bottom of the Effects panel, and 

choosing an effect. 

The Effects dialog box lists all effects, 

which makes it easy to apply multiple 

effects at once. The Settings For 

menu lets you apply effects independently 

to an object, it stroke, or its 

fill, or to the text in text frames.

You can apply transparency effects 

to any object, including text frames, 

placed graphics, and shapes you create 

within InDesign. Here’s a list of 

the available effects and a description 

of the results they produce: 

• The Blending Mode menu in the 

Effects panel provides 16 options 

for changing the appearance of 

areas where the selected object or 

group overlaps underlying objects. 

The blending mode options in 

InDesign are similar to those 

available in Photoshop and 

identical to those in Illustrator. 

• The Opacity field and its accompanying 

slider let you vary the degree 

of transparency of the selected 

object or group from 100% (completely 

opaque) to 0% (completely 

transparent). When you decrease 

an object’s opacity, the object 

becomes lighter, and the underlying 

artwork becomes visible 

through the object. 

• Drop Shadow adds a soft- or 

hard-edged shadow behind any 

object. You can control the position 

of a drop shadow and vary 

the blending mode, opacity, size, 

spread, noise, and color of the 

drop shadow. The Use Global Light 

option lets you use the same position 

settings for all drop shadows 

in a document. 

specifying a 60% opacity value for the 

“life” text makes it lighter and translucent. 

this example also shows the options 

available in the Blending mode menu. 

the Drop shadow controls in the 

Effects dialog box let you add a 

drop shadow to any object and 

control the placement and 

appearance of the shadow. 

Creative Effects 49

Inner shadow gives an object a recessed, 

three-dimensional appearance. 

Bevel And Emboss creates a three-dimensional relief effect 

by adding shadows and highlights. 


gradient feather lets you fade the selection from 

opaque to transparent. 

• Inner Shadow adds a shadow 

that falls just inside the edges of 

the object’s content, giving the 

object a recessed appearance. 

• Outer Glow and Inner Glow add 

glows that emanate from the outside 

and inside edges of an object. 

• Bevel And Emboss adds inner 

highlights and shadows that create 

a three-dimensional relief effect. 

• Satin adds interior shading that 

creates a satin-like finish. 

• Basic Feather softens the outer 

edge of an object by fading 

from opaque to transparent. 

You can specify the distance 

over which the object will fade 

to transparent, as well as add 

noise to feathered areas. You 

also have three choices—Sharp, 

Rounded, and Diffused—for 

applying feathering to corners. 

• Directional Feather lets you 

enhance feathering by customizing 

the feather angle and the 

amount of feathering on each side. 

• Gradient Feather fades an object 

into the background by applying 

a mask that contains a gradient. 

You can apply a linear or radial 

gradient, adjust the rate of change 

across the gradient, and edit the 

angle of a linear gradient, all 

within InDesign itself.

what else should I know about 

transparency? 

Dragging and dropping effects. 

You can easily transfer transparency 

settings from one object to 

others by dragging and dropping. 

To drag and drop effects, select an 

object or a graphic to which transparency 

effects are applied. The 

Effects panel identifies the object 

attributes—Object, Stroke, Fill, Text, 

or Graphic—to which effects are 

applied by displaying an “fx” label 

to the right of the attribute. Drag 

an “fx” label onto another object to 

transfer effects settings. (Note: When 

you drag and drop effects, Blending 

Mode and Opacity are not transferred; 

only Photoshop effects, such 

as Drop Shadow, Inner and Outer 

Glow, and so on, are transferred.) 

Knockout groups. When a group 

of objects is selected and you select 

the Knockout Group option in the 

Effects panel, every object in the 

group knocks out the other objects 

in the group. Blending modes and 

opacity applied to individual objects 

in the group are ignored relative to 

other objects in the group, while 

objects beneath the selected group 

are still visible relative to the group, 

and are affected by the blending 

modes or opacity settings applied to 

objects within the group and to the 

group as a whole. 

In the example on the left, a bevel and 

emboss effect is applied to the stroke of a 

text frame. At right, the effect was applied to 

three other text frames by dragging the fx 

icon (to the right of stroke) in the Effects 

panel and dropping it onto the frames. 

tips: 

wORkIng wIth tRAnsPAREnCY 

• If you apply settings in the Effects dialog box without first selecting an object, 

each object you draw subsequently will have those new settings applied. 

• Select the Isolate Blending option in the Effects panel to restrict blending modes 

so they affect only the selected group. Objects beneath the group won’t interact 

with the blending modes applied to objects in the group. 

these examples demonstrate the knockout group feature. In both examples, the green 

frame on the left is behind a group of four empty frames to which opacity values are applied. 

At left, knockout group is not selected, and the opacity values applied to the frames in the 

group affect the other objects in the group as well as the underlying green frame. At right, 

knockout group is selected, and the frames in the group are knocked out of other objects in 

the group (that is, the opacity values are ignored and the objects are opaque, relative to each 

other) but retain their opacity relative to the underlying green frame. 

Creative Effects 51

Isolate blending. When you apply 

blending modes to objects in a 

group, the blending modes affect 

other objects in the group as well 

as objects beneath the group. If 

you select Isolate Blending in 

the Effects panel, only objects in 

the selected group are affected 

by blending modes applied to 

objects within the group. Objects 

beneath the group are unaffected. 

Displaying transparency. The controls 

in the Display Performance 

pane of the Preferences dialog box 

(InDesign > Preferences > Display 

Performance in Mac OS or Edit > 

Preferences > Display Performance 

in Windows) let you set display 

options for raster images, vector 

graphics, and transparency. If you 

set the Transparency slider to Off 

(by moving the slider all the way to 

the left), transparency effects are not 

displayed onscreen but are maintained 

when you print or export the 

document. The other three slider 

settings—Low Quality, Medium 

Quality, and High Quality—let you 

control the display quality of transparent 

objects. 


You can use the Display Performance 

commands (View menu) to quickly 

change how InDesign displays transparency 

globally. Choose Fast Display 

to turn transparency display off. 

Choose Typical Display to display 

low-resolution effects. Choose High 

Quality Display to display higherresolution 

effects. Change the transparency 

display performance level 

for a selected object by choosing 

Object > Display Performance and 

selecting an option. 

If you choose highlight > transparent 

Objects in the flattener Preview panel, 

transparent objects are highlighted in red 

on document pages and master pages. 

Pages panel. Pages with transparent 

objects are displayed with a checkerboard 

pattern next to the page number 

in the Pages panel. 

Flattener Preview panel. When 

you print or export an InDesign 

document that contains transparent 

objects, InDesign performs a process 

called flattening, which converts all 

overlapping areas in a stack of 

transparent objects into a collection 

of opaque vector and raster objects 

that retains the appearance of the 

original objects. 

The Flattener Preview panel 

(Window > Output > Flattener 

Preview) helps designers and printers 

prevent mistakes, reduce costs, 

and ensure the highest quality 

printed results by identifying the 

objects on a spread to which transparency 

effects are applied or that 

interact with transparent objects. 

The Highlight menu in the 

Flattener Preview panel provides 

several options for displaying specific 

instances of transparency, including 

Transparent Objects, All Affected 

Objects, and Affected Graphics.

how do I get the best results 

when printing documents with 

transparency? 

When you print an InDesign 

document that contains transparent 

objects, including transparent 

Photoshop and Illustrator graphics, 

you can choose a transparency 

flattener preset in the Transparency 

Flattener area of the Advanced pane 

of the Print dialog box. The preset 

you choose determines the resolution 

at which flattening is performed 

and contains other flattening-related 

settings as well. 

By default, the Preset menu includes 

three presets—Low Resolution, 

Medium Resolution, and High 

Resolution—as well as any custom 

flattener presets you’ve created. 

You should choose the preset that’s 

appropriate for your output device. 

When printing proofs to a 

PostScript® printer, you should 

choose the Low Resolution or 

Medium Resolution flattener preset—Low 

Resolution for black 

and white, Medium for color. 

If you are printing to a high- 

resolution output device, such 

as an imagesetter, choose the High 

Resolution flattener preset. 

If you are printing to a printer that 

is not a PostScript printer, the Preset 

menu is not available. In this case, 

you should check Simulate Overprint 

in the Output pane of the Print dialog 

box. This way, the proof print will 

look the same as it looks onscreen 

with Overprint Preview (View 

menu) enabled. 

If none of the default presets meets 

the requirements of your printer—or 

your output provider’s printer—you 

can create custom flattener presets 

by choosing Edit > Transparency 

Flattener Presets and clicking New 

in the Transparency Flattener Presets 

dialog box. For information about 

creating flattener presets, refer to 


Creative Effects 53

how do I create character and 

paragraph styles with InDesign? 

Creating character and paragraph 

styles is very similar in QuarkXPress 

and InDesign. In both programs, you 

can begin by formatting some text 

and highlighting the text to use it 

as the starting point for a character 

or paragraph style, or you can start 

without formatting or highlighting 

any text in advance. 

To create a paragraph or character 

style, choose Type > Paragraph 

Styles or Type > Character Styles. 

Then choose New Paragraph Style or 

New Character Style from the panel 

menu, and go through the different 

panes to assign the formatting 

attributes you want. Use distinctive 

names for your styles to make them 

easy to remember. 

All About Styles 


Character and paragraph styles are great time-savers for text- 

intensive publications like newspapers, magazines, and catalogs. InDesign 

offers comprehensive style options, including automatically applying successive 

paragraph styles, style groups, and nested styles, which let you apply 

complex formatting quickly by embedding one or more character styles in 

a paragraph style. InDesign CS3 also includes object styles, which you can 

apply to any InDesign object, and table styles and cell styles, which make 

document-wide changes to table and cell formatting fast and painless. 

what are the most useful features 

for working with character and 

paragraph styles? 

Here’s a description of some stylerelated 

features that you may find 

helpful: 

Selectively import styles from other 

InDesign documents. You can load 

(import) all or some of the paragraph 

styles and character styles 

from another InDesign document 

(any version) into the active document. 

If you load a style that has the 

same name as an existing style in 

the target document, you can either 

overwrite the style in the target document 

or rename the incoming style. 

To import paragraph styles, choose 

Load Paragraph Styles from the Paragraph 

Styles panel menu. To import 

character styles, choose Load Char- 

acter Styles from the Character Styles 

panel menu. To import paragraph 

and character styles, choose Load All 

Text Styles from the Paragraph Styles 

or Character Styles panel menu. 

Apply successive paragraph styles 

to multiple paragraphs in a single 

step. If you’ve linked multiple paragraph 

styles using the Next Style 

option in the General pane of the 

Paragraph Style Options dialog box, 

you can apply the styles in succession 

to highlighted paragraphs. For 

example, if you’ve created a Headline 

style that’s followed by a Byline style 

that’s followed by a Body Text style, 

you can select several paragraphs, 

right-click (or Control-click in Mac 

OS) the Headline style in the Paragraph 

Styles panel, and then choose 

Apply Headline Style Then Next

Invoke Quick Apply and type 

the first few letters in a style 

name to quickly locate and 

apply a style. 

Style. The Headline style is applied to 

the first paragraph, the Byline style is 

applied to the second paragraph, and 

the Body Text style is applied to the 

remaining paragraphs. 

Undo changes when modifying a 

style that’s based on another style. 

If you make changes to a paragraph 

style that’s based on another style, 

click Reset To Base to restore the settings 

of the “child” style to those of 

the “parent” style. 

Quickly apply any character or 

paragraph style. The Quick Apply 

feature lets you quickly find and 

apply character and paragraph styles. 

Quick Apply has been enhanced in 

InDesign CS3 and allows you to apply 

features, such as menu commands, 

text variables, and scripts, all while 

keeping your hands on the keyboard. 

To open the Quick Apply panel, 

choose Edit > Quick Apply, or press 

Command+Return in Mac OS or 

Ctrl+Enter in Windows. You can also 

open Quick Apply by clicking the 

Quick Apply icon in the Control 

panel. When the panel is displayed, 

type the first letter or letters of a style 

to select it, and then press Return or 

Enter to apply it and close the panel. 

The Quick Apply feature also works 

with object styles. 

Support for styles in Word documents. 

InDesign offers powerful 

controls for handling styles in 

imported Word documents. For 

more information, see page 39. 

what are nested styles in InDesign? 

A nested style is a character style 

that’s saved within a paragraph style 

and applies character-level formatting 

to a range of text. You can set 

up two or more nested styles to 

work sequentially, with one nested 

style taking over where the previous 

one ends. Nested style looping, new 

in InDesign CS3, lets you repeat a 

sequence of nested styles through 

the end of a paragraph. 

Nested styles are especially useful 

for creating run-in headings at 

the beginning of a paragraph. For 

example, you can apply one character 

style to the first letter in a paragraph 

(such as, a drop cap) and another 

character style that takes effect 

through the first colon (:). For each 

nested style, you can define a character 

that ends the style, such as a tab 

character or the end of a word. 

To create a nested style, you first 

create one or more character styles. 

Then choose New Paragraph Style 

from the Paragraph Styles panel 

menu, and specify the attributes of 

that style. In the Drop Caps And 

Nested Styles pane, click New Nested 

Style. In the Nested Styles area, select 

a character style from the pop-up 

menu, and then click the area to the 

right of the character style and 

choose Through or Up To. Choosing 

Through includes the character you 

specify in the rightmost column; 

choosing Up To formats only the 

text that precedes this character. In 

the rightmost column, choose an 

option from the menu, or type a 

character. This setting determines 

where the character formatting 

ends. Click the area to the left of 

the rightmost column, and specify 

how many instances of the character 

are required. 

All About Styles 55

with InDesign, you can apply complex 

formatting to text, in one step, by nesting 

character styles within paragraph styles. 

You must first define the character styles you want to use, 

and then create a paragraph style and add—or nest—one 

or more character styles in it. You specify which part of the 

text each nested character style affects. 

In this example, three nested character styles control the 

formatting in all paragraphs. the first nested style is 

applied through the slash character, the second nested 

style is applied through a forced line break character, and 

the third nested style is applied to the rest of the paragraph. 

tips: 

wORkIng wIth nEstED stYLEs 

• You can configure a nested style to end on any of several different characters. Try 

it: When you’re creating a nested style, enter a period, an exclamation point, or a 

question mark in the rightmost column in the Nested Styles area. Enter as many 

characters as you want. When you apply the nested style to a paragraph, the 

nested style will end at the first instance of any of the characters you entered. 

• You can insert an End Nested Style Here character within a paragraph using 

the context menu to specify where a nested style ends. Right-click (or Controlclick 

in Mac OS) where you want to insert the End Nested Style Here character, 

choose Insert Special Character, and then choose End Nested Style Character 

from the submenu. 


To nest multiple character styles in 

one paragraph style, follow the same 

steps to add nested styles to the list. 

what other options does InDesign 

offer for character and paragraph 

styles? 

Commands for working with character 

and paragraph styles are displayed 

in the Character Styles panel 

menu and the Paragraph Styles panel 

menu, respectively. Both menus offer 

similar commands for working with 

styles. You can: 

• Redefine a style. If you manually 

apply different formats to text 

that’s been styled using a character 

style or a paragraph style, you can 

incorporate your changes into the 

applied style by choosing Redefine 

Style from the panel menu. 

When you redefine a style, all text 

formatted with the style changes to 

match the new style definition. 

• Break the link to a style. If you 

select text to which a character or 

paragraph style is applied and then 

choose Break Link To Style in the 

Character Styles panel menu or the 

Paragraph Styles panel menu, the 

connection between the text and 

the applied style is broken. If you 

subsequently modify the character 

or paragraph style that was previously 

associated with the text, the 

text does not change, as it would if 

it were still associated with a style.

• Clear overrides. A plus sign (+) is 

displayed next to the style name 

in the Paragraph Styles panel if 

you’ve manually changed any 

character or paragraph formats in 

selected text. If you choose Clear 

Overrides from the Paragraph 

Styles panel menu in this situation, 

any manual changes you’ve 

made are cleared, and the entire 

paragraph is formatted using 

the paragraph style settings. 

• Create style groups. New in 

InDesign CS3 is the ability to organize 

related paragraph and character 

styles by creating style groups. 

For example, if you’re working 

on a publication that has several 

variations of a basic Body Copy 

paragraph style—for example, 

Body Copy With Drop Cap, Body 

Copy After Subhead, Body Copy 

With Bullet, and so on—you could 

create a style group. 

Style groups are identified in the 

Paragraph Styles and Character 

Styles panels with a folder symbol. 

Clicking the arrow next to 

a style group folder alternately 

shows and hides the styles in the 

group. To create a style group, 

select multiple paragraph styles 

or character styles in the Paragraph 

Styles or Character Styles 

panel, and then choose New Style 

Group from the panel menu. 

Applying Successive Paragraph Styles 

The Apply Then Next Style feature lets you format 

an entire story that uses several different paragraph styles—all in 

a single action. To use this feature, create a sequence of linked 

paragraph styles using the Next Style option in the General 

pane of the New Paragraph Style dialog box. 

In this example, all the text 

in the text frame at left was 

styled at once by selecting the 

frame, right-clicking (or Controlclicking 

in Mac OS) the standard_ 

title style in the Paragraph Styles 

panel, and then choosing Apply 

“standard_title” Then Next Style. 

At left, you see the results of 

choosing Apply “standard_title” 

Then Next Style. Because the 

standard_title paragraph style 

is the first of several linked styles, 

all of the text in the frame was 

formatted in a single step. 

All About Styles 57

what are object styles in InDesign? 

Object styles work like paragraph 

and character styles. An object style 

is a saved set of object-level attributes 

that you can apply repeatedly. The 

basic attributes available for object 

styles are Fill, Stroke, Stroke & Corner 

Options, Paragraph Styles, Text 

Frame General Options, Text Frame 

Baseline Options, Story Options, 

Text Wrap & Other, Anchored Object 

Options, and Frame Fitting Options. 

You can include a variety of 

Photoshop effects, such as Drop 

Shadow, Bevel And Emboss, and 

Gradient Feather, in an object style, 

and you also have the option to 

assign any effect to an entire object 

or separately to the object’s stroke, 

fill, or text. 

Object styles are great time-savers 

and help ensure consistency if you 

often use similar-looking objects. For 

example, if you create publications 

that include sidebars within stroked 

text frames, you could set up an 

object style that specifies the width, 

style, and color of the stroke, as well 

as text insets. Each time you need a 

sidebar frame, you simply create a 

rectangular object, and then apply 

the object style. 

To create an object style, choose 

Window > Object Styles, and then 

do one of the following: 


• Design an object with all of the formatting 

you want to include in an 

object style. For example, you could 

apply a stroke and corner effect, 

creative effects (such as blending 

and opacity), text frame attributes 

(columns, gutters, and text insets), 

and text wrap settings. Then, with 

that object selected, choose New 

Object Style from the Object Styles 

panel menu, specify a name, adjust 

any settings, and click OK. 

• Set up an object style by choosing 

New Object Style from the Object 

Styles panel menu with no object 

selected. Specify the formatting 

attributes you want, and then 

click OK. 

In addition to creating object styles, 

you can set default styles for the drawing 

tools. To set the default style for 

new text frames, drag the text frame 

icon (the square box with 

a “T” within) in the Object 

Styles panel list to the object style you 

want to use. To set the default style for 

new graphics frames created with the 

Rectangle tool, the Ellipse tool, or the 

Polygon tool, drag the graphics frame 

icon (the empty square) to the object 

style you want to use. 

The options available for object 

styles are similar to those available 

for character and paragraph 

styles. For example, if you modify 

an object to which an object style is 

applied, you can quickly update the 

style—and all other objects the style 

is applied to—by choosing Redefine 

Object Style from the Object 

Styles panel menu. You can break the 

link between a selected object and 

an object style by choosing Break 

Link To Style, and you can choose 

Load Object Styles to import object 

styles from other InDesign documents. 

When you load styles, you 

can choose the styles you want to 

import and specify how to handle 

conflicting style names, just like with 

paragraph and character styles. 

what are table styles and cell styles 

in InDesign? 

Like character styles, paragraph 

styles, and object styles, table styles 

and cell styles—new in InDesign 

CS3—let you format tables, and 

cells or groups of cells within tables, 

quickly and consistently. Instead 

of manually formatting individual 

cells and tables, you can create a 

table style, store it in the Table Styles 

panel (Window > Type & Tables > 

Table Styles), and instantly apply it 

to any table, including a spreadsheet 

from Microsoft Excel or a table from 

Microsoft Word. Within a table style, 

you can also apply a cell style to a 

specific region of cells; for example, 

you can apply unique formatting to 

a table’s header, footer, and body. For 

information about creating table and 

cell styles, see page 67.

Using Object styles 

Object styles make it easy to globally change object formatting 

in an InDesign layout. When you modify an object style, all 

objects to which the style is applied are automatically updated. 

In this example, the selected text 

frame (left) was formatted using an 

object style (named “catalog_call_ 

text_area”). subsequently, a different 

fill color (“C=0 m=30 Y=100 k=0” in 

the swatches panel) was applied to 

the frame’s fill. this change is 

indicated by the plus sign (+) next to 

the style name in the Object styles 

panel. By choosing Redefine style 

from the panel menu, the new fill 

color is incorporated into the object 

style, and all objects based on the 

style are updated to the new color. 

In this example, the original four objects (left) 

were styled using an object style. After changing 

the fill color of the object style from orange to 

lime green and adding a 2-point green stroke in 

the Object style Options dialog box (center), all 

four objects are automatically updated to reflect 

the changes (right). 

All About Styles 59

Combining Text and Graphics 

tip: 

PREVEntIng tEXt wRAP 

To prevent text in a frame from wrapping 

around an object with a text wrap, 

select the text frame, choose Object > 

Text Frame Options, and then select 

Ignore Text Wrap. 


InDesign offers many features for creatively combining text and 

graphics. For example, the InDesign text wrap options give you ultimate 

control over the flow of text around an object. And the ability to convert 

text into outlines means you can modify the shape of individual characters 

however you want. 

the text wrap panel lets you 

control how text wraps around 

an object. In this example, the 

text wraps around the shape 

of a graphic. 

where are the controls for wrapping 

text around objects? 

In QuarkXPress, you use the 

Runaround controls in the Modify 

dialog box to control the flow of text 

around an object; in InDesign, you 

use the Text Wrap panel (Window > 

Text Wrap). 

Select an icon at the top of the Text 

Wrap panel to indicate how text 

will flow when the selected object 

overlaps a text frame: No Text 

Wrap, Wrap Around Bounding Box, 

Wrap Around Object Shape, Jump 

Object, or Jump To Next Column. 

The method you select determines 

which additional options are available 

in the panel. For example, if 

you choose Wrap Around Object 

Shape, you can specify the amount 

of offset for each side (top, bottom, 

left, and right). The options in the 

Wrap To menu let you control how 

text is placed on either side of the

selected object. The options are: 

Right Side, Left Side, Both Right 

& Left Sides, Side Towards Spine, 

Side Away From Spine, and Largest 

Area. When specifying text 

wrap options for a graphics frame, 

the choice you make in the Type 

menu determines what InDesign 

uses when wrapping text around 

the selected object. The options are: 

Bounding Box, Detect Edges, Alpha 

Channel, Photoshop Path, Graphic 

Frame, or Same As Clipping. 

When you specify text wrap options 

for an object on a master page, you 

can choose Apply To Master Page 

Only in the Pages panel menu to 

apply the text wrap settings only to 

the object on the master page and 

not the corresponding objects on 

document pages. If you don’t select 

Apply To Master Page Only, text wrap 

settings you specify for a master page 

object are also applied to corresponding 

objects on document pages. 

how can I place an object within text 

so that the object flows with the text? 

When you copy a QuarkXPress item 

or group and then paste it into text, 

it’s called an anchored item, and 

behaves like a single text character 

that moves with the adjoining text 

as you make edits to the text. 

InDesign also lets you create 

anchored objects. However, in addition 

to positioning an anchored 

object within a text frame, InDesign 

also lets you position an anchored 

object outside a text frame. This 

option is especially useful for creating 

pull quotes, figures, and sidebars. 

You can use any of three methods 

for creating an anchored object in 

InDesign: copy and paste, the Place 

command (File menu), or the Insert 

command (Object > Anchored 

Object > Insert). 

Copying and pasting or placing 

anchored objects work similarly: 

Just click an insertion point in text, 

and then choose Edit > Paste or 

File > Place. Then choose Object > 

Anchored Object > Options to finetune 

the positioning. (See the next 

question for details.) 

To insert an anchored object, click 

an insertion point in text, and choose 

Object > Anchored Object > Insert. 

The Insert Anchored Object dialog 

box is displayed. In the Object 

Options area, specify the kind of 

frame you want to insert (Text, 

Graphic, or Unassigned), assign 

an object style (and a paragraph 

style, if you insert a text frame), 

and specify the size of the object. 

From the Position menu in the Position 

area, choose Inline Or Above 

Line to place the anchored object 

within the text frame. Choose 

Custom to place the object inside 

or outside the frame. Use the other 

controls in the Position area to 

specify the location and behavior 

of the anchored object. 


anchored objects? 

After you create an anchored object— 

whichever method you use to create 

it—you can control its position by 

selecting it and choosing Object > 

Anchored Object > Options. The 

controls in the Anchored Object 

Options dialog box are a subset of the 

controls in the Insert Anchored 

Object dialog box. 

If you select Prevent Manual Positioning 

in the Insert Anchored 

Object dialog box or the Anchored 

Object Options dialog box, you 

cannot manually reposition an 

anchored object. If Prevent Manual 

Positioning is not selected, you 

can drag an Inline Or Above Line 

anchored object vertically but not 

horizontally; you can drag a Custom 

anchored object in any direction. 

When a Custom anchored object 

is selected, choosing Object > 

Anchored Object > Release breaks 

the link between the object and its 

text frame. 

Combining Text and Graphics 61

Anchoring Objects to Text 

The ability to anchor objects to text helps speed 

text-intensive workflows. With InDesign, you don’t 

have to worry about objects that need to maintain 

their position relative to text, because InDesign 

handles the job for you. In addition to placing 

anchored objects within a text frame, you can place 

them outside the frame. A versatile set of controls 

lets you specify the position, text wrap, and spine 

orientation of anchored objects. 

You can create anchored 

objects that maintain their 

relationship with the spine 

of a document. You can also 

save object styles with 

anchored object settings. 


InDesign provides several 

controls that let you precisely 

position an object or group 

that’s anchored to text. 

Verso page: the three heart graphics 

are anchored to text frames, and 

they’re positioned outside the left 

edge of the frames and away from 

the spine that runs along the right 

edge of the page. 

Recto page: Because the placement 

of the anchored heart graphics is 

determined by the location of the spine, 

the graphics are automatically placed 

outside the right edge of text frames 

on recto pages.

When nothing is selected, you 

can specify default settings for the 

Anchored Object Options and Insert 

Anchored Object dialog boxes by 

choosing Object > Anchored 

Object > Options (Defaults) and 

Object > Anchored Object > Insert 

(Defaults), respectively. 

You can use the Text Wrap panel to 

control how text wraps around an 

anchored object. 

how do I convert text into outlines? 

The Create Outlines command (Type 

menu) in InDesign is similar to the 

Text To Box feature in QuarkXPress. 

When you convert text characters 

to outlines, InDesign uses the actual 

Type 1, TrueType, or OpenType files. 

Characters are converted in their current 

positions, retaining all graphics 

formatting, such as stroke and fill. 

Unlike QuarkXPress, which lets you 

convert only one line of text at a 

time, InDesign lets you convert any 

range of selected text. By default, 

when you choose Create Outlines, 

each line of selected text is converted 

into a separate anchored graphics 

frame. If you hold down the Option 

in Mac OS or Alt key in Windows 

when you choose Create Outlines, 

the resulting compound path 

is placed in front of the currently 

selected text. 

After you convert text to 

outlines, you can manually 

modify the paths. In this 

example, the inside of the 

O was deleted to reveal 

more of the graphic within. 

After converting type to outlines, 

you can do any of the following: 

• Alter the letterforms by dragging 

individual anchor points using the 

Direct Selection tool. 

• Use the Paste Into command (Edit 

menu) to mask an image by pasting 

it into the converted outlines. 

• Use the converted outlines as text 

frames into which you can type or 

place text. 


In the example above, the artist used 

the gradient panel to create a two-color 

gradient, dragged the swatch from the 

gradient panel to the swatches panel 

to add it to the list of swatches, and then 

applied the gradient to the headline, 

which remains editable. 


Applying Color to Type 

If you want to apply a color, tint, or gradient to the fill or stroke of text characters, 

you don’t need to convert the text to outlines. Instead, use the Fill and 

Stroke boxes in the Tools, Swatches, Color, or Gradient panel to apply attributes 

to the fill and stroke of selected characters. One benefit of stroking and coloring 

text instead of converting it to outlines is that the text remains editable. (When 

you choose Type > Create Outlines, the resulting text is not editable.) 

You can quickly apply a color, tint, gradient, or stroke to text within multiple 

selected frames by clicking the Formatting Affects Text icon in the Tools panel, 

the Swatches panel, or the Color panel, and then applying a color, tint, gradient, 

or stroke. If you select Formatting Affects Container, changes are applied to 

the selected frames rather than to the text within. 

to apply color to the text 

rather than to the frames, 

select the frames with the 

selection tool. (Or you can 

highlight text with the type 

tool.) then, with the 

formatting Affects text icon 

selected in the swatches 

panel, click the color you 

want to apply.

how do I flow text along a path? 

The process of flowing text along 

a path is different in InDesign and 

in QuarkXPress. In QuarkXPress, 

you must use the Text Path tools, 

and you can run text along straight 

or curved lines only and not along 

closed paths. InDesign lets you 

use any object as a path for type. 

The first step in creating a type path 

in InDesign is to create the object 

that will be the path. You can use 

any of the drawing tools, and you 

can create an open or a closed shape. 

After you’ve created an object, 

choose the Type On A Path 

tool, which is paired with 

the Type tool in the Tools 

panel, and then move the pointer 

over a path. A plus sign (+) is displayed 

when the pointer is over any 

part of the path of the object. When 

the plus sign is displayed, click anywhere 

on the path. When you release 

the mouse button, the blinking text 

insertion point indicates where text 

will be placed when you enter or 

import text. If you click and drag 

the pointer along the path before 

you release the mouse button, text 

flows only along the part of the path 

on which you clicked and dragged. 

If you select a path type with the 

Selection tool, the path’s bounding 

box and resizing handles are displayed. 

In and out ports are also displayed, 

which means you can thread 

text into and out of a path type, and 

you can thread text between a path 

type and a text frame, and vice versa. 

Three bracket lines are displayed on 

a type path: one at each end, and a 

shorter one at the midpoint. Click 

and drag these bracket lines to adjust 

the placement of type along the path. 

To change the shape of a path type, 

select the Direct Selection tool, and 

click and drag points or segments. 

how can I modify type along a path? 

When path type is selected, choosing 

Type > Type On A Path > Options 

displays the Path Type Options 

dialog box. (You can also use the 

context menu to open the Path Type 

Options dialog box.) You can choose 

any of five Effect options: Rainbow, 

Skew, 3D Ribbon, Stairstep, and 

Gravity. Other controls let you specify 

the placement of the type relative 

to the path and the spacing of characters 

around corners and angles. 

the type On A Path tool 

lets you use any object 

as a path for type, and 

you can use any of the 

program’s typographic 

features to format type 

on a path. 


with InDesign, you can 

create and format linked 

tables with running headers 

and footers, and save table 

and cell formats in table 

styles and cell styles. 

Tables 


You can easily create sophisticated tables in InDesign. You can 

create your own tables from scratch, convert imported text into tables, or 

place styled Word and Excel tables. Tables can flow across multiple pages for 

easy editing and automatically include headers and footers. Extensive formatting 

options, including alternate fill and stroke controls, enable you to finetune 

the final design of your tables, and you can create table styles and cell 

styles to quickly and consistently format tables and cells. You can even tag 

table cells and content with XML tags to import and export table content in 

automated workflows. 

where is the tool for creating tables? 

With InDesign, you don’t use a table 

tool to create a table. Instead, you 

select the Type tool, create a text 

frame, and choose Table > Insert 

Table. In the Insert Table dialog box, 

specify the number of rows and columns, 

the number of header and 

footer rows, and choose a table style. 

By default, the inserted table fills the 

width of the container text frame. 

If you then make the frame smaller, 

the table remains visible outside the 

frame. Tables flow with surrounding 

text, just like anchored objects. The 

cells in an InDesign table are similar 

to text frames into which you can 

place text, graphics, and other tables. 

how can I create a table from text? 

InDesign provides a number of ways 

to turn text into tables and tables 

into text. For example, you can 

import or create text that uses tabs, 

commas, paragraph breaks, or other 

characters, such as semicolons, to 

indicate where rows and columns 

break. Databases often export tabdelimited 

text, which you can import 

into InDesign to create tables. 

To convert text into a table, select 

the text with the Type tool, and then 

choose Table > Convert Text To 

Table. In the Convert Text To Table 

dialog box, specify the column separator 

character, the row separator 

character, the number of columns, 

and a table style. 

You can also convert a table to text 

by selecting it with the Type tool 

and choosing Table > Convert 

Table To Text.

You can select a column in a table by clicking anywhere with the type 

tool along the top edge of a column when the vertical arrow (A) is 

displayed. move the pointer to the top left corner of a table and click 

the diagonal arrow (B) to select the entire table. A B 

Can I import styled tables from word 

and Excel? 

Yes, just choose File > Place, select 

the Word or Excel file to import, 

and click Open. InDesign imports 

the content as an editable InDesign 

table. Select Show Import Options as 

you import the data to fine-tune the 

imported data. For more information 

about these import options, see 


Note: If Create Links When Placing 

Text And Spreadsheet Files is selected 

in the Type pane of the Preferences 

dialog box when you import a Word 

or Excel table, InDesign maintains a 

link to the original file. If you subsequently 

modify the original file, and 

then update the link (by selecting the 

file in the Links panel and then choosing 

Update from the panel menu), 

any formatting applied via table styles 

will be preserved, but any formatting 

beyond the table style (and regional 

cell styles) will be lost, as will any 

formatting applied to header and 

footer rows. 

how do I modify the appearance of 

a table? 

InDesign offers extensive tableformatting 

controls, which you 

choose from the Table menu, the 

Table panel (Window > Type & 

Tables > Table), or the Control panel 

(Window > Control). You can apply 

alternating fills and strokes to rows 

and columns, control the spacing 

before and after tables, and specify a 

variety of table cell options, such as 

the inset values, alignment, text rotation, 

row height, column width, and 

keep options. InDesign also makes 

it easy to add and delete rows and 

columns and to merge, unmerge, and 

split cells to create special effects. The 

best way to learn about these options 

is to experiment with a sample table 

to see how different design options 

interact. If you want to use the same 

table and cell formats repeatedly, you 

can save table and cell styles. 

Can I link tables across pages and 

create running headers and footers? 

With InDesign, you can link tables 

across multiple pages, making it easy 

to work with lengthy tabular information. 

Then, if you modify the content—for 

example, delete or move 

rows of information—the table content 

reflows. You can set up running 

header and footer rows when you 

first create the table, import headers 

with tables saved in RTF, or select 

one or more rows and convert them 

to headers or footers by choosing 

Table > Convert Rows > To Header 

or Table > Convert Rows > To Footer. 

how can I create table and cell styles? 

Creating table and cell styles is similar 

to creating paragraph and character 

styles. To create a new table 

style, you can begin by formatting a 

table using the controls in the Table 

Options dialog box (Table > Table 

Options). With the table selected, 

open the Table Styles panel 

(Window > Type & Tables > Table 

Styles), and then choose New Table 

Style from the panel menu. The settings 

in the New Table Style dialog 

box reflect the settings of the selected 

table. Assign a name to the table 

style, and then click OK to save it. 

You can also create a new table style 

from scratch by choosing New Table 

Style from the Table Styles panel 

menu, and then specifying settings in 

the various panes of the New Table 

Style dialog box. Creating cell styles 

is the same as creating table styles. 

Like paragraph styles, when you 

edit a table style or a cell style, all 

tables or cells that have been formatted 

using that table style or cell 

style are automatically updated 

when you save your changes. 

Tables 67

Outputting to PDF and Print 

Click the Preview icon in 

the tools panel to see how 

a document will look when 

it’s printed or exported as 

a PDf file. 


Whether you’re outputting InDesign files to print or as Adobe PDF 

documents for distribution on the web, mobile devices, or phones, you’ll find 

that InDesign offers a rich array of options for achieving the results you want. 

The Preflight utility helps ensure your documents will print reliably by identifying 

potential problems, and the Package command lets you collect all the 

files you need to print a document with the click of a mouse. 

Can I preview onscreen how my 

document will look in print? 

InDesign offers several display 

options that let you see onscreen 

how a document will look in its 

final printed or PDF form: 

Print preview. If you click the 

Preview icon in the Tools panel, 

nonprinting elements, such as rulers, 

gridlines, and frame edges, are not 

displayed, and the pasteboard is 

grayed out, giving you an accurate 

view of what document pages will 

look like when exported as PDF 

or printed. Click the Bleed or Slug 

icon in the Tools panel to view 

the bleed or slug area with the page. 

Turn off display of various nonprinting 

elements by choosing the 

appropriate command from the 

View menu, such as View > Grids 

& Guides > Hide Guides. 

Overprint preview. If you choose 

Overprint Preview (View menu), 

InDesign displays an onscreen 

“ink preview” that approximates 

how gradients, transparency, and 

overprinting will appear in colorseparated 

output. 

Separations preview. The Separations 

Preview panel (Window > 

Output > Separations Preview) lets 

you and your print service provider 

visually check individual or multi- 

ple plates, preview overprinting 

objects, and view ink limit warnings 

onscreen before printing. The Separations 

Preview panel lets you show 

and hide individual color plates, 

and you can use it to “build” a spread 

onscreen one color at a time. It’s 

an invaluable tool for soft-proofing 

multicolor documents onscreen.

Flattener preview. The Flattener 

Preview panel (Window > Output > 

Flattener Preview) helps prevent 

mistakes, reduce costs, and ensure 

the highest quality printed results by 

identifying the objects on a spread 

to which transparency effects are 

applied or that interact with transparent 

objects. For more information, 


what should I do before I print or create 

a PDf file of an InDesign document? 

The Preflight utility in InDesign 

warns you of problems that may prevent 

a document or book (a collection 

of InDesign documents that is 

treated as a unit) from printing correctly. 

For example, you can use the 

Preflight utility to locate missing files 

or fonts before you print or hand off 

documents to a service provider for 

printing, or to check a document 

before exporting a PDF file. 

The Preflight utility provides helpful 

information about a document 

or book, such as the inks it uses, the 

first page on which a font appears, 

and print settings. The Preflight 

utility can check hidden layers but 

does not check pasteboard content. 

To perform a preflight check, 

choose File > Preflight. To preflight 

a book, choose Preflight Book 

or Preflight Selected Documents 

(depending on whether all, some, or 

none of the documents are selected) 

in the Book panel menu. 

the separations Preview panel (above) lets 

you check your separations before you 

print. Choose separations from the View 

pop-up menu to show and hide individual 

plates. when you move the pointer over an 

object, the percentage of each ink used 

appears in the panel. Choose Ink Limit from 

the View pop-up menu (below) to specify a 

value for maximum ink coverage. (Ask your 

printer for the correct value to enter.) Areas 

that exceed the specified ink coverage limit 

will appear in red. 

Better Workflow 

Through JDF 

With printing trends moving more 

towards all-digital workflows, shorter 

print runs, greater use of color, and 

faster turnaround, automating print 

workflows using JDF files enables 

print service providers to maintain or 

grow their margins and better serve 

their customers. 

JDF (Job Definition Format) is an 

XML-based standard for exchanging 

information in the graphic arts 

environment. JDF files can include 

settings for PDF creation, preflight 

with automated correction and conversion 

rules, and packaging and 

delivery of final files. What’s more, 

a JDF file can automatically submit 

a job to a print service provider via 

e-mail or server. Think of a JDF file as 

a self-directing job ticket containing 

not only job information and links 

to files, but also instructions on how 

to route a job automatically through 

each step of the workflow. 

Using Acrobat 8 and InDesign CS3, 

you can take advantage of JDF templates 

to automatically create, preflight, 

correct, and submit a final, 

print-ready PDF file of an InDesign 

layout to a print service provider. Job 

tickets created with Acrobat 8 software 

provide control and efficiency 

to print-production workflows. 

Outputting to PDF and Print 69

You can use the summary pane in the 

Preflight dialog box to check fonts, 

links, graphics, and other information. 

An Alert icon indicates problem areas. 

the summary pane also displays the 

page number of any transparent object 

or the number of documents with 

transparent objects in a book. 

tip: 

OPtImIZIng thE DIsPLAY Of COLOR DOCUmEnts 

In a traditional publishing workflow, you print a hard proof of your document 

to preview how its colors will look when reproduced on a specific output 

device. In a color-managed workflow, you can use the precision of color 

profiles to soft-proof your document directly on the monitor. You can display 

an onscreen preview of how your document’s colors will look when reproduced 

on a particular output device. Keep in mind that the reliability of the 

soft proof is highly dependent upon the quality of your monitor, your monitor 

profile, and the ambient lighting conditions of your workstation. 

To display a soft proof of a document in InDesign CS3: 

1. Turn on color management by choosing Edit > Color Settings and 

choosing an option from the Settings menu. 

2. Choose View > Proof Setup, and choose a preset that corresponds to 

the output condition you want to simulate, or choose Custom to create a 

custom proof setup for a specific output condition. This option is recom- 

mended for the most accurate preview of your final printed piece. 

3. Choose View > Proof Colors to toggle the soft-proof display on and off. 


where is the Collect for Output 

command? 

In InDesign, the Package command 

(File menu) is comparable to the 

Collect For Output command in 

QuarkXPress. If you need to send an 

InDesign document to a service provider 

or to another InDesign user, 

you can use the Package command 

to gather the files required to display 

and print the document, including 

fonts and linked graphics, such as 

those in linked PDF, EPS, and the 

new placed InDesign files. 

To gather all files required to print 

a document, choose File > Package. 

To gather all files required to print 

a book, choose File > Package > 

Package Book For Print from the 

Book panel menu (the command 

name will vary based on whether all, 

some, or none of the documents are 

selected in the Book panel). 

InDesign automatically performs 

an up-to-date preflight check as 

part of the packaging process. If 

problem areas are detected, a dia- 

log box with warnings is displayed. 

how do I export an InDesign 

document as a PDf file? 

You can export a document, a book, 

or selected documents in a book as a 

single PDF file directly from InDesign. 

InDesign shares PDF creation technology 

with the other Creative Suite 

components, all of which create 

Adobe PDF files natively, without 

the need for Acrobat® Distiller®. This 

makes for easier and more consistent 

PDF creation, including industry 

standards like PDF/X. PDF files are 

useful for internal or external review, 

for distribution via the web, mobile 

devices, or phones, or for high-end 

print handoffs. 

If you send PDF files to a service 

provider, you can export InDesign 

documents to a composite PDF file 

called a digital master. These digital 

masters are compact, reliable files

that you or your service provider 

can view, edit, organize, and proof. 

Then, at the appropriate time in the 

workflow, your service provider can 

either output the PDF file directly or 

use the professional tools in Adobe® 

Acrobat® 8 Professional or other utilities 

for such post-processing tasks as 

preflight checks, trapping, imposition, 

and color separation. 

To export an InDesign document 

as a PDF file, choose File > Export, 

and then choose Adobe PDF from 

the Format menu. To export a book 

or selected documents in a book, 

choose Export Book To PDF from 

the Book panel menu. 

You have the option to save PDF 

documents as Acrobat 4 (PDF 1.3) 

through Acrobat 8 (PDF 1.7) files. 

You can include InDesign layers in 

exported Acrobat 6, Acrobat 7, and 

Acrobat 8 files. 

When you export a document or 

book as a PDF file, you can choose 

any of the built-in Adobe PDF 

presets—Smallest File Size, High 

Quality Print, Press Quality, 

PDF/X-1a:2001, PDF/X-3:2002, or 

PDF/X-4:2007—or you can customize 

the settings to suit your needs. 

Can I save my PDf export settings so 

I don’t have to enter them manually 

every time I export a PDf document? 

The PDF export settings you specify 

in the PDF Export dialog box (File > 

Export) are saved with the application 

and are applied to every new 

InDesign document or book you 

export to PDF until you change 

them again. 

To quickly apply custom settings 

to PDF files, you can save your 

settings as PDF export presets— 

predefined collections of settings 

that balance file size with quality 

to produce a PDF file for a specific 

intent (onscreen display, high- 

quality desktop printing, or 

press-quality printing). 

You can create a PDF export preset 

when you’re using the Export command 

(File menu): In the Export 

dialog box, choose Adobe PDF as 

the format, and click Save. Enter 

your settings in the Export Adobe 

PDF dialog box, and then click the 

Save Preset button at the bottom of 

the dialog box. You can then click 

Export (or Cancel to save the preset 

but not export the PDF file). 

You can also create a PDF export 

preset by choosing File > Adobe 

PDF Presets > Define. In the Adobe 

PDF Presets dialog box, click New, 

and then specify your settings 

in the various panes of the New 

PDF Export Preset dialog box. 

All components of Adobe Creative 

Suite® 3 use a set of global PDF 

presets that are stored in a single 

when you export an Adobe PDf document, 

you can use any of several built-in default 

PDf export presets, or you can use custom 

presets that you create yourself or that your 

service provider supplies. 


InDesign provides a comprehensive set of 

printing controls for outputting documents 

to a wide array of devices from desktop 

proof printers to high-end presses. 


shared folder. Shared PDF presets 

help simplify management of PDF 

settings and ensure consistency 

when you create PDF files in various 

Adobe Creative Suite 3 components. 

The default set of PDF presets supports 

several common workflows, 

and you can also create custom 

PDF presets if the default presets 

don’t meet your needs. 

what should I do when I’m ready to 

print a document? 

Choose File > Print to open the 

Print dialog box. To print a book or 

selected documents in a book, you 

must open the Print dialog box from 

the Book panel menu. 

The Print dialog box has eight 

panes: General, Setup, Marks And 

Bleed, Output, Graphics, Color 

Management, Advanced, and Summary. 

Each pane includes a set of 

related controls. You can manually 

adjust the settings in the Print dialog 

box whenever you print, or you can 

choose a print preset from the menu 

at the top of the dialog box. 

A print preset is a collection of predefined 

output settings. Using print 

presets is a fast, reliable way to print 

jobs that require identical settings 

in the Print dialog box. To create a 

print preset, specify the appropriate 

settings in the Print dialog box, and 

then click Save Preset at the bottom 

of the dialog box. You can also create 

print presets by choosing File > Print 

Presets > Define. 

Are there any differences between 

printing QuarkXPress documents and 

InDesign documents? 

The biggest difference between 

printing QuarkXPress documents 

and InDesign documents is that 

InDesign has several printing features 

that QuarkXPress doesn’t have. 

Here are a few options in the Print 

dialog box that may be unfamiliar 

to QuarkXPress users: 

Leave color spaces unchanged 

when printing and exporting. If a 

document contains multiple color 

spaces—for example, both RGB 

and CMYK objects and/or graphics—you 

can preserve the color 

spaces when you print or export the 

document. This option yields the 

best results when printing to devices 

that can handle color conversion at 

print time. Leaving the color spaces 

unchanged preserves the widest 

color gamut for documents with 

multiple purposes. 

To leave color unchanged when 

printing, choose Composite Leave 

Unchanged from the Color menu in 

the Output pane of the Print dialog 

box. To leave color unchanged when

exporting a document as PDF, 

choose No Color Conversion from 

the Color Conversion menu in the 

Output pane during export. To leave 

color unchanged when exporting a 

document as EPS, choose Leave 

Unchanged from the Color menu 

in the General pane during export. 

You can use the Preflight command 

(File menu) to determine the color 

spaces used by placed graphics in a 

document. The Links And Images 

pane of the Preflight dialog box lists 

all placed graphics, and includes 

information about the color space 

used for each one. 

Scale width or height (Setup pane). 

To fit an oversized document on a 

smaller piece of paper, you can scale 

the document’s width and height, 

either symmetrically or asymmetrically. 

Asymmetric scaling is useful 

when, for example, you’re printing 

film for use on a flexographic press 

to compensate for the distortion 

inherent in flexographic printing. 

You can specify scale values from 

1% to 1,000%. 

Print guides, grids, and other nonprinting 

objects (General pane). By 

default, guides, grids, and objects 

specified as nonprinting in the Attributes 

pane (Window > Attributes) do 

not print. You can, however, choose 

to print grids, guides, and other nonprinting 

objects. 

Printer’s marks and bleeds (Marks 

And Bleed pane). The Marks And 

Bleed pane provides several controls 

for adding and controlling the placement 

of several kinds of printer’s 

marks. In addition to adding crop 

and registrations marks, InDesign 

also lets you add color bars and 

bleed marks. 

High resolution output of text and 

graphics on non-PostScript printers. 

InDesign uses a document’s Post- 

Script data to generate a raster file 

for non-PostScript printers that 

includes high-resolution text and 

graphics, overprints, and other 

transparency effects. 

Ink Manager. The Ink Manager provides 

nonbinding control over inks 

at output time. Changes you make 

using the Ink Manager affect only 

the output, not how the colors are 

defined in the document. Ink 

Manager options are especially useful 

for prepress service providers. 

For example, if a process job includes 

a spot color, you can open the document 

and change the spot color to 

equivalent CMYK process colors. 

If a document contains two similar 

spot colors when only one is 

required, you can create an alias that 

links one spot color to another. To 

display the Ink Manager dialog box, 

click Ink Manager in the Output 

pane of the Print dialog box. 

the marks And Bleed pane lets you choose 

among several printer’s marks, and enable 

or disable printing of a document’s bleed 

and slug areas. 

the Ink manager displays the inks used 

in a document and lets you map a spot color 

to another spot or process color. 

Print summary (Summary pane). 

The Summary pane displays all print 

settings and lets you save the information 

in a text file. 


Can I open my QuarkXPress 

documents with InDesign? 

Yes, you can use the Open command 

(File menu) in InDesign to 

open documents and templates 

created with QuarkXPress 3.3-4.11, 

including documents created with 

multilanguage QuarkXPress 

Passport 3.3 and 4.1.x. 

When you open a QuarkXPress 

document in InDesign, a new, untitled 

document is created. InDesign 

converts the original file information 

to native InDesign information. 

The table on the opposite page shows 

what happens when you open a 

QuarkXPress document in InDesign. 

Opening QuarkXPress 

Documents 


You’ve probably invested many hours creating a portfolio of QuarkXPress 

documents and templates that you use regularly. Depending on the number 

and complexity of these documents, re-creating them with InDesign 

could be a time-consuming task. Fortunately, you don’t have to rebuild legacy 

QuarkXPress documents. And if you need to repurpose only individual 

QuarkXPress pages—rather than whole documents—that’s easy, too. 

why can’t I open QuarkXPress 5.x, 6.x, 

and 7.x documents with InDesign? 

QuarkXPress 5.x, 6.x, and 7.x files 

are stored in a proprietary format, 

so InDesign cannot directly 

open these files to convert them to 

InDesign files. However, a thirdparty 

developer called Markzware 

(www.markzware.com) offers a 

conversion utility called Q2ID that 

converts QuarkXPress 3.3, 4.1, 5.0, 

6.0, and 7.x files to InDesign files. 

Alternatively, you can save your 

QuarkXPress 5.x-7.x content back 

to QuarkXPress 4.x format and then 

open it in InDesign, which converts 

QuarkXPress 3.x-4.x files. (Please 

note that newer features may 

not be supported when you 

save backwards.) 


opening QuarkXPress documents 

with InDesign? 

Here are a few things to keep in 

mind if you convert QuarkXPress 

documents: 

• InDesign does not support 

Microsoft’s Object Linking 

and Embedding (OLE) or Quark 

XTensions. Consequently, when 

you open QuarkXPress files that 

contain OLE or Quark XTensions 

graphics, those graphics will not 

appear in the InDesign document. 

If your QuarkXPress document 

does not convert, check the original 

file and remove any objects 

that require an XTension; then 

save and try to convert the 

document again. 

• By default, new InDesign documents, 

as well as documents converted 

from QuarkXPress, have 

only one layer, called Layer 1.

• When you convert QuarkXPress 

documents, ICC-compliant profiles 

embedded in images contained 

in the converted document 

are preserved and treated 

as if placed directly into a new 

InDesign document. This means 

you can use the Image Color Settings 

command (Object menu) to 

control profile settings for those 

images. Profiles that are not ICCcompliant 

will be replaced using 

the default CMS settings and profiles 

you specified for InDesign. 

• Before you convert a QuarkXPress 

document, you should store all 

imported picture files in a single 

folder, relink all pictures in the 

Pictures tab of the Usage dialog 

box (Utilities > Usage > Picture), 

and then save the document. 

This step ensures that all links 

are preserved. 

Are there other ways to get 

QuarkXPress content into InDesign 

documents? 

Here are some other options: 

• Save page as EPS. If you won’t 

need to modify the content, you 

can save QuarkXPress pages 

as EPS files and place them in 

InDesign documents. Choose 

File > Save Page As EPS in 

QuarkXPress, and choose File > 

Place to import it into InDesign. 

Original Element Converted Element 

Text boxes, picture boxes Converted to InDesign text or graphics 

frames. 

Style sheets Converted to InDesign styles. 

Picture links Preserved and displayed in the Links 

panel. 

Color profiles Because QuarkXPress uses different color 

profiles, they are ignored in InDesign. 

Colors Colors are converted exactly to InDesign 

swatches, except HSB, multi-ink, and 

library colors, which are mapped to RGB 

colors. 

Master pages Converted to InDesign master pages. 

Master page items, 

QuarkXPress guides 

Placed on the corresponding InDesign 

master pages. 

Grouped items Remain grouped except where nonprint- 

ing items are included in a group. 

Frames and lines Converted to the InDesign line styles 

• Export document as PDF. 

InDesign can place one or more 

pages from a PDF file, so you can 

also choose to export QuarkXPress 

pages to PDF and then place them 

into InDesign. 

• Copy and paste. Move text from 

a QuarkXPress document to an 

InDesign document without 

the formatting using the Copy 

and Paste commands. Copy and 

Paste also work with images; 

however, the link to the original 

graphic file is not maintained, so 

it’s best to use this option only 

with pictures that have no disk 

file, such as screen captures. 

they most closely resemble. 

• XML. You can export an XML file 

from QuarkXPress and import the 

XML file into InDesign. 

to convert or not to convert? 

If you’re thinking about converting 

QuarkXPress documents into 

InDesign documents, it’s a good idea 

to begin by doing some experimenting. 

In general, the longer and more 

complex a QuarkXPress document, 

the more likely you are to discover 

differences when you open the 

document in InDesign. 

Opening QuarkXPress Documents 75

what’s the easiest way to convert an 

InDesign layout into a web page? 

InDesign users who do not frequently 

move content from print 

to the web, or who don’t have an 

extensive amount of print content to 

repurpose, can quickly and easily 

repurpose the text and graphics in 

an InDesign layout for use in web 

pages through rich copy and paste. 

When you copy an InDesign graphic 

and paste it into a web page in 

GoLive, the Save For Web dialog 

box is displayed. The controls in 

this dialog box let you specify the 

type of graphic (JPEG, GIF, PNG-8, 

PNG-24, or WBMP) that’s created 

during conversion and other settings. 

Cross-Media Publishing 

when you export to XhtmL, you have 

different options for Digital Editions 

(left) or Dreamweaver (right). 


More and more publishers need to repurpose content that appears in 

their printed publications. Often, these publishers take text and graphics used in 

books, magazines, newspapers, and other print layouts, and repurpose or publish 

them on websites or in digital publications, or they syndicate this content to other 

publishers. InDesign CS3 is tightly integrated with Adobe Dreamweaver® CS3 and 

continues to work with other web editors, such as Adobe GoLive®, to make crossmedia 

publishing easier. 

what other options does InDesign 

offer for exporting content to the web? 

InDesign enables true multiformat 

publishing, including the ability to 

reuse page layouts on the web, by letting 

you export layouts as XHTML. 

When you export to XHTML for 

web use (File > Cross-Media 

Export > XHTML/Dreamweaver), 

the XHTML Export Options dialog 

box lets you specify what content is 

exported (Selection or Document), 

how images are handled, and CSS 

and JavaScript options. When you 

export to XHTML, InDesign 

paragraph, character, and object 

styles are converted to group classes 

so you can easily format the XHTML 

content using cascading style sheets. 

After you export InDesign content 

to XHTML, you can open the resulting 

HTML file with Dreamweaver, 

GoLive, or any web editor, and make 

changes or additions as needed.

You can quickly repurpose InDesign content (above) for 

the web by exporting to XhtmL (right). InDesign styles 

can be mapped to an external Css to instantly format 

your content. 

how does InDesign support Adobe 

Digital Editions? 

Digital Editions is a lightweight rich 

Internet application (RIA) which 

provides an immersive experience 

for consuming content in e-books 

and other digital publications. Adobe 

Digital Editions works online and 

offline, and supports both PDF and 

XHTML-based content. Because 

Digital Editions is built using Adobe 

Flash® Player and Flex technology, 

SWF content in your InDesign layout 

can be exported to the e-book 

file format (EPUB) and seamlessly 

viewed in Digital Editions. 

To export an InDesign layout as 

XHTML for use with Digital Editions, 

choose File > Cross-Media 

Export > XHTML/Digital Editions. 

The XHTML/Digital Editions Export 

Options dialog box provides several 

controls for specifying how text 

and images are handled during 

the conversion process. 

In addition to exporting individual 

documents for use with Digital Editions, 

you can also export an entire 

book. To do this, open a book file, 

and then choose Export Book To 

Digital Editions from the Book 

panel menu. When you export 

a book to Digital Editions, documents 

in the book become easily 

navigable chapters. 

Cross-media Publishing 77

View, edit, and search 

metadata in Adobe Bridge. 

how does InDesign interact with 

metadata? 

InDesign supports Adobe Extensible 

Metadata Platform (XMP), an open 

XML-based framework for embedding, 

tracking, and exchanging vital 

information about content assets. 

Metadata helps publishers distribute 

assets across multiple media efficiently 

without compromising how 

those assets look or losing control 

over digital rights. 

By default, InDesign CS3 embeds 

file-creation, swatch, and font information 

in its files. You can view this 

information in the Metadata panel 

of Adobe Bridge CS3. You can then 

embed additional metadata using 


the File > File Info command in 

InDesign or the controls in the Metadata 

panel in Bridge. InDesign also 

lets you view metadata in imported 

files using the Links panel or Bridge. 

You can even create and run scripts 

that interact with embedded metadata—for 

example, a script could 

pull caption and attribution information 

from a placed Photoshop file 

and put it in frames that accompany 

the image, ensuring more reliable 

results. 

what else can InDesign do for crossmedia 

publishers? 

InDesign helps you prepare content 

for a variety of different uses. For 

example, you can embed bookmarks, 

rollover buttons, and movie, animation, 

and audio files in an InDesign 

layout and then export those elements 

as interactive PDF files. 

InDesign also enables you to export 

objects, individual pages, or ranges 

of pages in JPEG format.

how do InDesign and InCopy work 

together? 

The integration between InDesign 

and InCopy software allows page 

designers to work on layouts using 

InDesign while writers and editors 

simultaneously use InCopy to create 

and modify text in the layouts. 

Because InCopy CS3 and InDesign 

CS3 use the same technology for 

composing text and displaying 

graphics, writers, editors, and designers 

can visualize exactly how copy 

and layout interact—throughout the 

workflow rather than just at the end. 

Design and Editorial 

Workflow Collaboration 

In many publishing venues, workgroups of creative professionals collaborate to produce 

publications. For sites that need powerful editorial collaboration capabilities, Adobe offers Adobe 

InCopy® CS3, a professional writing and editing program that’s tightly integrated with InDesign 

CS3. InDesign CS3 also makes it easy for designers to collaborate with each other by working on 

the same layout simultaneously. Using placed InDesign files, multiple contributors can work on 

text or graphics independently and combine their finished files into the main InDesign layout for 

faster, more efficient design and production processes. 

InCopy includes many features 

for working with text that aren’t 

available in InDesign—such as a 

thesaurus, Galley view, and copyfitting 

aids—which enable writers and 

editors to focus on the text of an 

article and to work more efficiently. 

Small to mid-size workgroups, 

including those within large 

publishing organizations, can set up 

an affordable, off-the-shelf editorial 

publishing workflow using InCopy CS3 

and InDesign CS3 in combination. 

Third-party plug-ins further expand 

and complement the core InDesign 

and InCopy workflow. Medium to 

large workgroups that require very 

structured editorial publishing 

workflows that include content and 

asset management capabilities can 

purchase custom solutions built on 

top of core InDesign and InCopy 

technology from system integrators 

and third-party developers. 

what are the main benefits of using 

InCopy with InDesign? 

• Parallel workflow. InCopy allows 

writers and layout artists to work 

on a publication simultaneously 

without overwriting each other’s 

changes, thereby reducing production 

time. 

• Write to fit. InCopy users can 

switch among three views— 

Layout, Galley, and Story—when 

writing or editing a story, and view 

100% accurate copyfit information 

as they work. They can also be 

Design and Editorial Workflow Collaboration 79

notified of changes to the InDesign 

layout so that copyfitting can be 

adjusted before returning the final 

assignment. 

• Write and edit more productively. 

InCopy users can produce clean, 

final copy quickly with powerful 

text-handling features, such as versatile 

text import controls, dragand-drop 

text, and a real-time 

spelling checker. Productivity is 

further enhanced by the ability to 

customize the work environment 

by rearranging panels, assigning 

custom keyboard shortcuts, and 

modifying toolbars. 

what is an InDesign snippet file and 

what can I do with it? 

InDesign CS3 allows you to save 

individual objects or groups of 

objects on a page (text and images) 

and their relative positioning as 

snippet files, which you can then 

store on your hard drive, access via 

Bridge, share with colleagues, or 

reuse in other InDesign documents. 

To create a snippet file, select one 

or more InDesign objects, and 

then drag the objects into Adobe 

Bridge CS3, a folder in the Mac 

OS Finder, or Windows Explorer. 

The resulting file is given an INDS 

extension. You can use the Place 

command (File menu) to import 

snippet files into InDesign layouts, 


Drag objects from an InDesign page into Adobe Bridge, or choose 

file > Export, to create an InDesign snippet file. A snippet preserves 

the objects, their formatting, and their relative position. when you 

drag or import a snippet back into InDesign, it accurately recreates 

the objects. 

or you can drag and drop snippet 

file icons from the Mac OS 

Finder or Windows Explorer onto 

an InDesign page or pasteboard. 

Because snippets support XML 

tags, you can use snippets to cre- 

ate dynamic content. For example, 

you can tag a styled table, import a 

linked XML file, and then export 

the resulting table as an InDesign 

snippet. You could then place that 

snippet into a new InDesign 

document, refresh the link to the 

XML file, and quickly produce 

updated, styled table content. 

Alternatively, you could tag a set 

of frames, export them as snippets, 

import them into new documents as 

needed, and automatically flow XML 

content into them. 

how can I place an InDesign page into 

another InDesign layout? 

Placing an InDesign document into 

another layout is the same as placing 

a graphics file or text file: Choose 

File > Place, select an InDesign file, 

and then click Open. If you place a 

multipage document, you can choose 

the pages you want to include by 

selecting Show Import Options in 

the Place dialog box and then specifying 

the pages in the Place InDesign 

Document dialog box. Once you 

place an InDesign page into a layout, 

the placed page is handled like an 

imported graphic. If you move or 

modify the source InDesign file, the 

Links panel displays the change in 

status, and you can update missing 

or modified links. If you package the 

target layout (File > Package), the 

placed InDesign file as well as 

its linked files are included in the 

package folder.

Collaborative Editorial 

Workflow 

The combined power of InCopy CS3 

and InDesign CS3 lets you easily 

assign, manage, track, and review 

editorial changes to quickly reconcile 

copy, graphics, and layout revisions. 

Editorial and design staff— 

whether offsite or on—can work 

on the same file at the same time, 

without overwriting each other’s 

work. Designers retain complete 

control over the design, and writers 

and editors can produce or edit 

copy in the context of the layout. 

Frames selected in the InDesign 

layout are added to the Assignments 

panel in InDesign. When 

content is ready for distribution to 

a writer or editor, an assignment is 

packaged up into an INCA file and 

made available to the appropriate 

contributor (via network or e-mail), 

who can double-click the assignment 

icon to auto-launch InCopy. 

InCopy shows the assigned frames 

within the context of the complete 

spread. Contributors can check 

out their content and begin editing. 

Once contributors update the 

assigned frames with either images 

or content, the assignment can be 

repackaged in InCopy and e-mailed 

back to the designer, who opens it 

in InDesign. With the InCopy and 

InDesign workflow, designers and 

editors are able to work simultaneously 

on the same project, saving 

time and effort. 

InDesign document 

Assignments 

InCA InCA 

An InDesign user working on a layout can create assignments for InCopy users 

with the option to include all of the graphic and text elements that comprise a 

story. the Assignments panel in InDesign lists the InCopy assignments. when 

an InCopy user saves changes to an assignment, the InDesign user is notified 

and can update the layout so that it contains the new content. 

In an Adobe InCopy Cs3 workflow, 

from one publication’s content, you 

can create multiple assignments 

delegated to various contributors. 

Design and Editorial Workflow Collaboration 81

how does InDesign support XmL? 

InDesign CS3 offers extensive XML 

support. You can import, create, 

style, edit, and export XML files 

using an integrated toolset that 

includes a Structure pane for viewing 

and managing tagged content, a Tags 

panel (Window > Tags) for creating 

and applying XML tags to content, 

easy controls for mapping XML styles 

to text styles (and vice versa), and 

optional use of Document Type 

Definition (DTD) files for defining 

and validating XML structure. 

With this support, you can: 

• Apply Extensible Stylesheet 

Language Transformation (XSLT) 

style sheets when importing or 

exporting XML content to make it 

easier to flow XML into InDesign 

page templates or export it to a 

database or website. 

• Bring existing content more easily 

into Adobe InDesign CS3 by 

importing tables tagged with the 


XML Workflows 

To maximize profitability, publishers must find the most efficient ways to extract and store 

content in a format that can be reused. For many publishers, the leading choice is XML and XMLbased 

workflow automation. InDesign supports these workflows with powerful XML import and 

export capabilities, extensive scripting support, and innovative approaches to other cross-media 

workflows. InDesign uses tools, processes, and metaphors you’re already familiar with, plus a few 

new ones, to help you create, manage, and deliver XML. 

CALS standard and converting 

them into InDesign tables. 

• Use scripting to create XML rules 

to automatically generate and format 

InDesign pages or documents 

based on imported XML. 

• Import and interactively place 

XML content, or automatically 

flow XML files into tagged templates. 

Versatile import options 

in InDesign CS3 give you control 

over the import process. For 

example, you can import only 

elements that match the existing 

tagged structure in the InDesign 

layout. Anything that doesn’t 

match is omitted automatically 

on import. 

• Create a link to an XML file on 

import, so that you can easily 

update your placed XML content 

whenever the source XML content 

is updated. 

• Automatically format XML on 

import by mapping XML tags to 

paragraph and character styles in 

your document. Or you can more 

easily reuse existing content by 

automatically mapping text styles 

to XML tags and then exporting 

the XML content. 

• Apply XML tags to InDesign tables 

and table content, and then import 

XML content into those tables or 

export content from them. 

• Set up XML templates using DTD 

files, and then validate and correct 

imported XML content. 

what else should I know about XmL 

workflows? 

In general, XML-based workflows 

involve teams of people—writers, 

editors, designers, and IT professionals—who 

define the process 

and build the templates, scripts, and 

other support needed. However, 

even publishers with more limited

B 

Flexible Publishing with XML 

technical expertise can successfully 

implement XML processes to automate 

and greatly speed up tedious 

production of standardized documents, 

such as data sheets. 

Overall, the XML support in 

InDesign offers these benefits: 

A 

For designers. The XML tools are 

built in and work similarly to other 

tools in InDesign, so designers will 

find them intuitive and accessible. 

For example, applying the XML tags 

that an IT person provides is as easy 

as applying paragraph styles. 

For IT professionals. InDesign 

offers robust XML support in an 

extensible, scriptable environment. 

C 

A. Click the show/hide structure toggle to 

open the structure pane. 

B. Use the structure pane to view a hierarchical 

outline of tagged page elements and 

imported XmL content in your file. 

C. tag frame and content easily within the 

layout for import and export. 

D. Achieve the results you want on import 

through extensive XmL import controls, 

including the ability to link to XmL files. 

D 

Your designers will find it easy to 

use, and you’ll find it cost-effective to 

integrate into your current systems. 

For more information, refer to Adobe 

InDesign CS3 and XML: A Technical 

Reference on the Adobe website 

(www.adobe.com/products/indesign/ 

scripting). 

Does InDesign support scripting? 

Yes, virtually every aspect of 

InDesign is scriptable through standard 

scripting languages, including 

JavaScript for cross-platform 

scripting, AppleScript, and VBScript. 

Using scripts, you can streamline 

routine production or labor-intensive 

creative tasks in a wide variety 

of publishing workflows. Detailed 

Anything you can do in InDesign, 

from a simple task to a complex 

sequence of tasks, can be 

automated using a script. the 

scripts panel displays a list of 

available scripts, and doubleclicking 

a script in the panel 

launches the script. 

scripting guides and sample scripts 

are available on the InDesign CS3 

DVD and on the Adobe website 

(www.adobe.com/products/indesign/ 

scripting). 

Expanded scripting support in 

InDesign CS3 lets you seamlessly 

integrate automation into your workflow 

by attaching scripts to menu 

commands to modify their behavior. 

You can enable interactive scripts 

and build more complex interfaces 

by using JavaScript and the Extend- 

Script toolkit. 

XML Workflows 83

temporarily access the selection tool 

or Direct selection tool 

Press the Command key (Mac OS) 

or Crtl key (Windows) to temporarily 

select the Selection tool or the 

Direction Selection tool (whichever 

was most recently selected) when 

any other tool is selected. 

Deselect all objects or text 

Press Shift+Command+A (Mac OS) 

or Shift+Ctrl+A (Windows) to deselect 

objects or text. 

Quick switch to the type tool 

Double-click a text frame with the 

Selection tool or the Direct Selection 

tool to switch to the Type tool. If the 

text frame contains text, the blinking 

text insertion point is displayed 

where you double-click. 

set tool preferences 

Double-click the Pencil, Line, Polygon, 

Polygon Frame, or Eyedropper 

tool to specify tool preferences. 


InDesign 

Productivity Tips 

InDesign lets you work quickly by letting you perform many common tasks using keyboard 

shortcuts. In many cases, InDesign provides several options for performing a task, and you 

can choose the method that’s easiest for you. The pages that follow include several tips that will 

help you become a power InDesign user. 

Quick zoom 

Press Command+spacebar (Mac OS) 

or Ctrl+spacebar (Windows) to temporarily 

access the Zoom tool. Add 

the Option key (Mac OS) or Alt key 

(Windows) if you want to zoom out. 

Quick scroll 

Press Option+spacebar (Mac OS) 

or Alt+spacebar (Windows) to 

temporarily access the Hand tool, 

and then scroll to another area or 

page. If any tool other than the Type 

tool is selected, you can also press 

the spacebar to temporarily access 

the Hand tool. If the Type tool is 

selected, press Option (Mac OS) or 

Alt (Windows) to temporarily access 

the Hand tool. 

save for InDesign Cs2 

To save an InDesign CS3 layout as a 

file that can be opened by InDesign 

CS2, choose File > Export, and then 

choose InDesign Interchange from 

the Format menu (Mac OS) or the 

Save As Type menu (Windows). 

Access the Control panel 

Press Command+6 (Mac OS) or 

Ctrl+6 (Windows) to access the 

Control panel. Press Tab to move 

through the fields of the Control 

panel and change settings, and then 

press Command+6 (Mac OS) or 

Ctrl+6 (Windows), Return or Enter, 

to return focus to the document. 

Restore default settings 

Press Shift+Option+Command+ 

Control (Mac OS) or Shift+Alt+Ctrl 

(Windows) when starting InDesign, 

and then click Yes when asked if you 

want to delete your preference files. 

Copy text formatting attributes 

To transfer text formatting from one 

range of text to another, select the 

Eyedropper tool, click on the source 

text whose attributes you want to 

transfer, and then click within a

target paragraph, or click and drag 

the loaded Eyedropper icon over a 

range of text. 

scroll through open documents 

Press Command+~ (MacOS) or 

Ctrl+F6 or Ctrl+~ (Windows) to 

switch to the next document window. 

Add the Shift key to switch 

to the previous document window. 

Change font size 

Press Shift+Command+> (Mac 

OS) or Shift+Ctrl+> (Windows) 

to increase font size. Press 

Shift+Command+< (Mac OS) or 

Shift+Ctrl+< (Windows) to decrease 

font size. Add the Option key (Mac 

OS) or the Alt key (Windows) to 

increase or decrease font size by five 

times. (To specify the increment for 

increasing/decreasing font size, enter 

a value in the Size/Leading field in 

the Units & Increments pane of the 

Preferences dialog box. The default 

setting is 2 points.) 

Change leading 

Press Option+Up Arrow (Mac 

OS) or Alt+Up Arrow (Windows) 

to increase leading. Press 

Option+Down Arrow (Mac OS) 

or Alt+Down Arrow (Windows) 

to decrease leading. Add the 

Option key (Mac OS) or the Alt key 

(Windows) to increase or decrease 

leading by five times. (To specify the 

increment for increasing/decreasing 

leading, enter a value in the Size/ 

Leading field in the Units & Increments 

pane of the Preferences dialog 

box. The default setting is 2 points.) 

Don’t hyphenate a paragraph 

To prevent a paragraph from being 

hyphenated, select it, click the Paragraph 

Formatting Controls icon in 

the Control panel, choose Hyphenation 

from the panel menu, and then 

deselect Hyphenate. 

thread text frames to an existing frame 

To add a new text frame after an 

existing frame, click the out port in 

the lower-right corner of the existing 

frame, and then click or click and 

drag the loaded text icon. To add a 

new text frame before an existing 

frame, click the in port in the upperleft 

corner of the existing frame, 

and then click or click and drag 

the loaded text icon. 

Convert text to outlines 

To convert selected text to outlines, 

choose Type > Convert To Outlines. 

Press the Option key (Mac OS) or 

the Alt key (Windows) to create 

outlines in a copy of the original text. 

split view of a single document 

Choose Window > New Window to 

open a new window for the current 

document. 

Insert special characters 

To insert a special character at the 

text insertion point, choose Type > 

Insert Special Character, and then 

choose a special character from 

any of the submenus. 

Clear local text formatting 

When text is selected, Option-click 

(Mac OS) or Alt-click (Windows) 

on a paragraph style name in the 

Paragraph Styles panel to remove 

local formatting. Add the Shift key 

to remove character styles as well. 

Resize a frame 

Double-click any handle of a frame 

to fit the frame to the content. 

fill a frame with placeholder text 

When the text insertion point is 

blinking, choose Type > Fill With 

Placeholder Text to fill the text 

frame or all the frames in a series 

of threaded frames with place- 

holder text. 

nudge objects 

Use the Up, Down, Left, and Right 

Arrow keys to nudge selected 

objects. (To specify the nudge increment, 

enter a value in the Cursor Key 

field in the Units & Increments pane 

of the Preferences dialog box. The 

default setting is 1 point.) 

move and reset the zero point 

Click where the dotted lines at the 

left of the horizontal ruler and the 

InDesign Productivity Tips 85

top of the vertical ruler intersect 

(the upper-left corner of document 

window), and drag the pointer into 

the document window to change 

the location of the zero point. The 

zero point is used when determining 

the location of objects on a page or 

spread. Double-click where the dotted 

lines intersect to return the zero 

point to the upper-left corner of a 

page or spread. 

Duplicate an object 

Press Option (Mac OS) or Alt (Windows) 

when dragging an object to 

create a duplicate of the object. Add 

the Shift key to restrict movement to 

increments of 45 degrees. 

Edit original graphic 

Press Option (Mac OS) or Alt 

(Windows), and then double-click 

a graphic to open the graphic in 

the application that created it. 

Protect a master object 

If you want to prevent a master 

object from being selected on a document 

page, select the object on the 

master page, and then deselect Allow 

Master Item Overrides On Selection 

in the Pages panel menu. 

select a master object on a document 

page 

To select a master object on a document 

page, press Shift+Command 

(Mac OS) or Shift+Ctrl (Windows), 

and then click the object. (Note that 


if Allow Master Item Overrides On 

Selection is deselected for the mas- 

ter object, the object cannot be 

selected on a document page.) 

switch ruler units 

Right-click (or Control-click if you 

have a one-button Mac mouse) on 

the horizontal or vertical ruler, and 

choose a different measurement 

system, or choose Custom to specify 

a custom measurement unit. 

Print preview 

Click the Preview icon in the Tools 

panel to display a document without 

nonprinting elements, such as frame 

edges and guidelines. In Preview 

mode, the pasteboard is gray. 

Paste in place 

To paste a copied object using 

the same X and Y coordinates 

as the original object, press 

Shift+Option+Command+V 

(Mac OS) or Shift+Alt+Ctrl+V 

(Windows). 

Create a ruler guide 

Click the horizontal or vertical ruler, 

and drag the pointer onto a page or 

the pasteboard to create a guideline. 

If you release the pointer over a page, 

the guideline extends across the 

page. If you release the pointer over 

the pasteboard, the guideline spans 

the page and pasteboard. You can 

also double-click a ruler to create 

a guideline where you click. 

Delete a ruler guide 

To delete a ruler guide, click it with 

the Selection or Direct Selection tool, 

and then press Delete or Backspace. 

Insert a footnote 

Choose Type > Insert Footnote to 

add a footnote to text. When you 

insert a footnote, a superscript number 

is placed in the text and a corresponding 

number is placed at the 

bottom of the column that contains 

the footnote. Enter the text for the 

footnote next to the number at the 

bottom of the column. 

switch fill and stroke colors 

Click the Swap Fill And Stroke 

icon in the Tools, Swatches, or 

Color panel to switch the current 

fill and stroke color. 

format text in multiple frames 

Select multiple text frames, click the 

Formatting Affects Text icon in the 

Tools panel, and then change character 

and paragraph formats to modify 

all text in all selected frames. 

Paste text without formatting 

If you’ve copied text from another 

program or within InDesign, choose 

Edit > Paste Without Formatting 

to remove formatting in the pasted 

text. (Paste Without Formatting 

is dimmed if you paste text from 

another application when Text Only 

is selected in the Clipboard Handling 

pane in the Preferences dialog box.)

support 

• The Adobe website 

(www.adobe.com/products/ 

indesign) includes a wealth of 

information about InDesign. 

You’ll find links to product information, 

customer stories, reviews, 

awards, events, and seminars, and 

InDesign-related downloads, as 

well as several support- and 

training-related links. 

• The Adobe InDesign Support 

page on the Adobe website 

(www.adobe.com/support/products/ 

indesign.html) includes links to top 

support issues, tutorials, supportrelated 

announcements, and user 

forums. 

• The Adobe Support User-to-User 

Forums home page (www.adobe. 

com/support/forums) includes links 

to user forums for all Adobe products.These 

forums let you share 

questions, suggestions, and information 

with other Adobe software 

users around the world. 

InDesign CS3 Resources 

The growing popularity of InDesign has spawned an extensive community 

of service providers, trainers, plug-in developers, system integrators, and 

others who provide support for InDesign users. Whether you’re in the process 

of preparing to switch to InDesign or you’re already up and running, 

you can tap into a broad range of helpful resources. 

• Locate print service providers, 

trainers, and developers who 

support InDesign using the 

Adobe Partner Finder 

(partners.adobe.com). 

training and tutorials 

• The Adobe InDesign CS3 

Classroom in a Book® contains a 

series of self-paced, project-based 

lessons ranging from basic to 

advanced, and includes a CD with 

all of the files required to complete 

the projects. For information or to 

purchase this book, please visit us 

online (www.adobepress.com). 

• The Adobe Creative Suite 3 Video 

Training Workshop included with 

InDesign or accessible on Adobe 

Design Center (www.adobe.com/ 

designcenter) lets you learn more 

about any Creative Suite 3 application, 

including InDesign CS3. 

Leading designers, developers, 

and Adobe experts guide you 

through introductory videos, as 

well as videos on new features 

and key techniques. 

• Total Training 

(www.totaltraining.com) offers 

Total Training for Adobe InDesign 

CS3, led by Adam Pratt, Senior 

Systems Engineer at Adobe. This 

training provides 8 hours of 

content covering everything from 

the new UI to type formatting to 

advanced transparency controls. 

• ElementK offers both instructorled 

and on-line training for 

Adobe InDesign CS3 (adobe. 

elementk.com). 

• Visit the Adobe InDesign 

Training Resources page 

(www.adobe.com/support/training/ 

products/indesign.html) for a 

variety of training resources. 

third-Party Plug-ins 

• Learn about third-party plug-ins 

for InDesign CS3 (www.adobe. 

com/products/plugins/indesign). 

• Learn about third-party plug-ins 

for InCopy CS3 (www.adobe.com/ 

products/plugins/incopy).

Other Resources 

• Find additional information about 

switching from QuarkXPress 

to Adobe InDesign CS3 (www. 

adobe.com/products/indesign/ 

whychooseindesign). 

• Visit online bookstores 

(www.amazon.com, 

www.barnesandnoble.com, or 

others) to search for books 

about InDesign CS3. 

• Join one of the InDesign 

User Groups that have formed 

in major cities across North 

America as well as Australia, 

Latin America, and Europe 

(www.indesignusergroup.com). 

• Peruse InDesign Magazine, a 

bimonthly PDF periodical 

devoted entirely to InDesign 

and the growing community 

of InDesign professionals (www. 

indesignmag.com) for details. Also, 

(www.indesignmag.com/idm/ 

tipofweek.html) to sign up for 

a free weekly InDesign tip. 

88 Adobe InDesign CS3 | Conversion Guide 

• Go beyond the manual with each 

issue of Inside Adobe InDesign, 

providing easy-to-implement 

strategies designed to help you 

get your job done quickly and 

creatively (www.elijournals.com). 

• Explore the Adobe Print Resource 

Center (www.adobe.com/print) to 

learn more about print publishing 

technology, partner solutions, and 

Adobe products. 

• Learn about layout and editorial 

publishing solutions built on top 

of core Adobe InDesign 

technology (www.adobe.com/ 

products/indesign/integrated). 

• Learn more about free Creative 

Suite 3 eSeminars and how to 

get the most out of InDesign CS3 

(www.adobe.com/events). 

• Check out the next date for the 

InDesign Conference, a gathering 

of leading InDesign experts 

(www.theindesignconference.com). 

• Looking for some great new 

InDesign tutorials or the latest 

InDesign podcasts? Explore the 

InDesign bookmarks (del.icio.us/ 

adobe). 

• Subscribe to the Adobe quarterly 

online magazine for creative 

professionals and get both 

inspiration and practical techniques 

from around the world 

(www.adobemagazine.com). 

• Check out the Adobe Design 

Center to get the latest InDesign 

tips and tricks from community 

experts (www.adobe.com/ 

designcenter). 

• Keep up to date on the latest 

InDesign news with InDesign 

Secrets, an independent website 

with expert podcasts, blogs, 

techniques, and more (www. 

InDesignSecrets.com). 

• Learn more about Adobe InCopy 

CS3 and the InDesign and InCopy 

workflow (www.adobe.com/ 

products/incopy).

Adobe Systems Incorporated 

345 Park Avenue, San Jose, 

CA 95110-2704 USA 

www.adobe.com 

Printed in the USA. 

95008968 5/07

Quark to InDesignCS3 Conversion Guide - InDesign User Group

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?