Extracting data from the Synergetic database

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Extracting data from the Synergetic database Synergetic views Field Value FileYear 2009 FileSemester StudentStatus 1, 2, ...n LFT Note: 4 is left, 1 is normal. StudentContactType SC1, SC2 or SCT StudentContactNormalMailFlag 1 Generated fields Generated fields can be one or more fields that have been combined and manipulated together to create another new field. The following table provides details about useful generated fields: Generated field MailSalutation Description Combines the title of a person with their surname. If this person has a spouse and the Address to primary only field on the Contact tab of Student Maintenance is not selected, their title will be joined with the partner’s. Example Mr Johnson Mr and Mrs Johnson MailName Combines the title, first name and surname. AddressComma A comma-delimited address useful for: Mr P Johnson 4/303 Burwood Hwy, Burwood East, Vic, 3151 AddressFull • printouts • using in Microsoft Excel. A carriage return/line feeddelimited address useful for: • mail merges • labels. 4/303 Burwood Hwy Burwood East Vic 3151 Page 6-6 Version 60
Synergetic views Extracting data from the Synergetic database Main Synergetic views Views have been created by the CDA development team to make querying the database an easier process. These views are either from the: • Main Synergetic database, as outlined below. • Finance database. See Main Finance views (on page 19). View name Description Base tables used vCommunity- Addresses vCommunity- AddressesConstit vCommunications- Current vCommunications- Past vDonorPledges Use this view to query on community members. This view includes all fields from the Community and Addresses tables. It has spouse and occupation details as well. Use this view to query on community members and their constituencies. This view includes all fields from the Community, Addresses and Constituency tables. Spouse and occupation details can be extracted as well. A community record will be duplicated for every constituency that they have. You would normally do a record selection on ConstitCode to only get one record per person. Use this view to list current communications, with the name and address details of the recipients. Automatically excludes deceased people. Use this view to list past communications, with the name and address details of the recipients. Automatically excludes deceased people. Use this view to list donor pledges and the amount received against each pledge, with: • name and address details of the donor • appeal and fund details. • Community • Addresses • luOccupation • Community • Constituencies • Addresses • luConstituency • luOccupation • CommunityCommuni cationsCurrent • Communications • Community • Addresses • CommunityCommuni cations • Communications • Community • Addresses • DonorPledges • Community • Addresses • luAppeal • luFund Version 60 Page 6-7
Page 1 and 2: O M P U T I N G D I R E C T I O N S
Page 3 and 4: Contents Contents Extracting data f
Page 5 and 6: What's new to Extracting data Extra
Page 7 and 8: What's new to Extracting data Extra
Page 9: Synergetic views Extracting data fr
Page 13 and 14: Synergetic views Extracting data fr
Page 29 and 30: Extracting data using the Microsoft
Page 39 and 40: Editing a Microsoft Query using the
Page 41 and 42: Editing a Microsoft Query using the
Page 43 and 44: Common duplication problems Extract
Page 45 and 46: Inserting an existing SQL statement
Page 51 and 52: Extracting data using Microsoft Que
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Extracting data using Microsoft Que
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Advanced Microsoft Query and SQL ex
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Index Index . .dqy • 40 A Address
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Extracting data from the Synergetic database

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