Extracting data from the Synergetic database

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Using stored procedures to retrieve Synergetic data Advanced Microsoft Query and SQL examples Printing mail merge letters using an existing document In the following example, letters are being prepared to mail to the parents of each future student who has an application with a certain status. A mail merge letter has already been created, using the crspFutureStatusChangePrint stored procedure. An application has been entered for a future student on the Applications tab of the Future Student Maintenance window. See Future Student Maintenance - Applications tab in the Future students manual. In this example, the application's status can be: • viewed on the Applications tab (selected above) • viewed and updated on the Modify Future Student Application window (seen below). Applications are selected for the mail merge based on their Status. Page 6-82 Version 60
Advanced Microsoft Query and SQL examples Using stored procedures to retrieve Synergetic data The values in the Status field on the Modify Future Student Application window are defined in the luFutureStatus lookup table. See Maintaining lookup tables in the System maintenance manual. The selected value (Testing, in this example) is linked to the luFutureStatusMerge lookup table using its MergeCode of T. When a status is changed to Testing, its MergeCode is also changed as well. Any applications with this MergeCode are selected by the crspFutureStatusChangePrint stored procedure. To print mail merge letters using an existing document set up to use a stored procedure, such as the crspFutureStatusChangePrint procedure: 1. Start Microsoft Word. The Microsoft Office Word window is displayed. Note: See Stored procedures (on page 72) for details of each procedure. Version 60 Page 6-83
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Extracting data from the Synergetic database

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