Extracting data from the Synergetic database

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Extracting data from the Synergetic database What's new to Extracting data Change More information See Updated topics. Additional screen captures have been included to: • improve the readability of the examples • provide updated information for a later release of Microsoft Excel (2003). Extracting data using the Microsoft Query wizard (on page 25) Extracting student name and contact details example (on page 51) Editing a Microsoft Query using the wizard (on page 35) Extracting student name and contact details example (on page 51) New topics. New topics have been included to provide information on using stored procedures to retrieve Synergetic data. Examples are provided for developing mail merge letters. Using stored procedures to retrieve Synergetic data (on page 71) Creating mail merge letters using stored procedures (on page 73) Printing mail merge letters using an existing document (on page 82) Reprinting mail merge letters (on page 86) Page 6-4 Version 60
Synergetic views Extracting data from the Synergetic database Synergetic views The Computing Directions Australia (CDA) development team have developed views from the Synergetic database tables to make querying the Synergetic database an easier process. The views contain links between several base tables, that include related information that can be used in similar queries. The information can be from single fields or generated fields. Links (or joins) can be made between several views and base tables but sometimes the linking process can be difficult. Contact CDA if you want to include a field in an existing view or you require assistance with joining tables. Details on the views are provided in two sections, based on where the primary data is sourced: • Main Synergetic database. See Main Synergetic views (on page 7). • Finance database. See Main Finance views (on page 19). Note: New views are created and released during each Synergetic update. See What's new to Extracting data (on page 2). Tip: Views are listed in alphabetic order in each topic. If you are using Synergetic Online Help you can also find a view by typing its name on the Search tab. In the example below, vCommunityAddresses is found in two topics. Fields Fields contain all of the information that is maintained in Synergetic. You can use any field you want in your query but it is recommended that you select the fields from a view. The following table lists fields useful for filtering data: Field Value DeceasedFlag 0 ValidAddressFlag 1 CurrentSemesterOnlyFlag 1 Version 60 Page 6-5
Page 1 and 2: O M P U T I N G D I R E C T I O N S
Page 3 and 4: Contents Contents Extracting data f
Page 5 and 6: What's new to Extracting data Extra
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Page 11 and 12: Synergetic views Extracting data fr
Page 29 and 30: Extracting data using the Microsoft
Page 39 and 40: Editing a Microsoft Query using the
Page 41 and 42: Editing a Microsoft Query using the
Page 43 and 44: Common duplication problems Extract
Page 45 and 46: Inserting an existing SQL statement
Page 51 and 52: Extracting data using Microsoft Que
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Extracting data using Microsoft Que
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Advanced Microsoft Query and SQL ex
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Index Index . .dqy • 40 A Address
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Extracting data from the Synergetic database

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