Extracting data from the Synergetic database

Extracting data using the Microsoft Query wizard
Extracting data from the Synergetic database
Useful fields
The following fields are useful when querying Current Student views using the Microsoft Query
wizard:
For information on other useful fields and generated fields, see Synergetic views (on page 5).
Field
CurrentSemesterOnlyFlag
FileYear
File Semester
ContactAddressFull
StudentContactAddressComma
StudentContactMailName
StudentContactMailSalutation
Surname
Description
Only view data from the current year and semester. The
default value in this field changes depending on the user’s
Synergetic preferences.
It is preferable to use the CurrentSemesterOnlyFlag rather
than FileYear and FileSemester fields.
Use to set the current year, to avoid using information from
previous or future years.
Use to set the current semester, to avoid using information
from previous or future semesters.
For example, when using FileYear and FileSemester:
If using the same query three years from the date of
creation, you will need to reset these filters to match the
current year and semester. These selections would only be
useful if you want to access prior years on the database.
Gets the contact’s address and organises it in a mailing
format such as:
Computing Directions Australia
Building 4, 303-313 Burwood Hwy
Burwood East VIC 3151
Places commas in the address, used for listing names and
addresses. For example:
Computing Directions Australia, Building 4, 303-313
Burwood Hwy, Burwood East VIC 3151
These fields are constructed from the Address1-3, Suburb,
State, PostCode and Country. They also take into account
whether the current person is deceased or the address is no
longer valid on the system.
Defined by the MailFormat in Community Maintenance,
this field is normally in the format of Contact Title and
Contact Spouse Title Contact First Initial Surname.
For example, Mr and Mrs P Bailey.
Organises the ContactMailName in the format you have
specified within Synergetic’s Community Maintenance,
MailSalutation.
For example, you can remove the contact’s initial.
Used for sorting purposes.
You can later delete the field but keep the sorting. If you are
using the wizard then you need to add it now.
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