2009-2010 KCUMB College Catalog - Kansas City University of ...

3. Before leaving campus, the student must secure a checkout form from the Office of
the Registrar and undergo an exit interview with:
e. The Office of Financial Aid;
f. The Office of Credit and Collections;
g. The Library; and
h. The Office of Information Technology.
The completed checkout form must be submitted to the Office of the Registrar.
4. Once the student completes all obligations, the Office of the Registrar will release
student records upon written request.
Student Academic Records
Office of the Registrar
The Office of the Registrar has a commitment to providing exemplary service to
students, graduates and faculty. The department functions to provide accurate
information and efficient service to the constituencies of the University while not only
facilitating and coordinating activities in accordance with University policy and federal
statutes, but also serving as the custodian of student academic records. The Registrar’s
Office serves as an information resource for students, graduates, faculty and staff, and
actively seeks ways to effectively communicate and inform those associated with the
University of their rights and responsibilities.
Academic Records Requests
Requests for academic records (excluding Medical Student Performance Evaluations)
will be processed by the Registrar’s Office in the order they are received. Federal
regulations mandate a signed request to authorize the release of student academic
records. Consequently, phone requests for transcripts are not acceptable. Faxed requests,
however, are acceptable for unofficial copies only.
The Registrar’s Office makes every effort to respond to requests in a timely manner
and has traditionally been able to process transcript requests within three to five days
from the time the request was received. Depending on staff workload, the office is
frequently able to process transcript requests within one day. Requests for multiple
transcripts, several different documents (e.g., a request for a Transcript as well as Board
scores) or requests during peak operating times (e.g., graduation), may require
additional processing time. Information which is required to meet a third-party deadline
should be requested with at least two weeks lead time to ensure expedient delivery and
appropriate recording.
Official transcripts cost $5, due at the time of request. Requests will not be processed
unless payment has been received in full and the student or alumnus has fulfilled all
financial obligations to the University. All services will be withheld in situations of
default on student loans or other similar financial obligations. Official transcripts are
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