Integrated Planning and Reporting Manual - Division of Local ...

More documents

Recommendations

Info

1. T HE PLANNING FRAMEWORK 1.2 Timeframes and sequencing 1. Scoping Council gathers information to inform the Community Strategic Plan: What do we know about our community What opportunities/pressures could affect our community in the future What State/regional plans are already in place What principles will guide the Community Strategic Plan A community engagement strategy is prepared. Information is presented in a format that can be used for community consultation. 2. Engagement Council leads community engagement to identify long-term objectives of the community, strategies to achieve these objectives and the levels of service the community expects. Consultations with relevant State agencies and Catchment Management Authorities to identify opportunities may also be considered in consultations at this stage. A draft Community Strategic Plan is prepared. 3. Resourcing Council sorts out which of the strategies outlined in the Community Strategic Plan are its direct responsibility and which are the responsibility of other agencies/groups. Council prepares long-term financial plans for those matters which are its responsibility and prepares projected costings based on the level of service required by the community. The projections should consider matters such as the need for special variations to general income. Work commences on the development or review of the Asset Management Strategy. Strategies which are not council’s responsibility are brought to the attention of other agencies or organisations. Partnership arrangements are encouraged. By this stage, a risk assessment process should be developed. 4. Final plan The draft Community Strategic Plan, with resourcing options, is presented back to the community for review and comment. Any amendments are made and the Community Strategic Plan is formally endorsed by Council on behalf of the community. Council’s Asset Management Strategy is finalised at this point. Possible impacts on the Local Environmental Plan are identified. Planning & Reporting Manual Page 12 of 115
1. T HE PLANNING FRAMEWORK Timeframes and sequencing (cont.) 5. Delivery Program Council uses the Community Strategic Plan, and the resourcing information that relates to its responsibilities, to prepare a 4-year Delivery Program for its term of office. Councillors allocate priorities for dealing with the various objectives and strategies identified in the Community Strategic Plan and determine appropriate measures to gauge success in delivering the Program. Internal reporting requirements are agreed between councillors and staff. Financial plans are prepared for the four year period of the Program. These become the first four years of Council’s 10-year Financial Plan. The Delivery Program is placed on public exhibition. The staff performance system for senior staff is aligned to Delivery Program objectives and performance measures. 6. Operational Plan Council uses the Delivery Program to prepare a detailed Operational Plan for each year of the Program. This plan is a sub-plan of the Delivery Program and lists all the activities Council will undertake during the year to achieve its strategic goals. Performance measures are included. A detailed budget is prepared. This becomes the first year of the 10-year Financial Plan. The staff performance system is aligned to Operational Plan goals and measures. Council continues to set its rates and charges annually and to place these on public exhibition. 7. Reporting The General Manager reports quarterly to Council on the budget in the Operational Plan. Council reports to the community, each year, on its progress in achieving the Delivery Program objectives. In the last year of Council’s term of office, an end-of-term report is prepared as an additional section for the Annual Report, outlining progress in achieving the objectives of the Community Strategic Plan during its term in office. Planning & Reporting Manual Page 13 of 115
Page 1 and 2: PLANNING A SUSTAINABLE FUTURE MANUA
Page 3 and 4: CONTENTS INTRODUCTION Planning requ
Page 5 and 6: This page is intentionally blank Pl
Page 7 and 8: Reporting requirements at a glance
Page 9 and 10: I NTRODUCTION Integrating council p
Page 11: 1. T HE PLANNING FRAMEWORK 1.1 Gett
Page 15 and 16: 1. T HE PLANNING FRAMEWORK Roles an
Page 17 and 18: 2. THE COMMUNITY STRATEGIC PLAN The
Page 19 and 20: 2. THE COMMUNITY STRATEGIC PLAN Req
Page 21 and 22: 2. THE COMMUNITY STRATEGIC PLAN 2.3
Page 27 and 28: 2. THE COMMUNITY STRATEGIC PLAN Mor
Page 29 and 30: 2. THE COMMUNITY STRATEGIC PLAN
Page 31 and 32: 2. THE COMMUNITY STRATEGIC PLAN Loc
Page 35 and 36: 2. THE COMMUNITY STRATEGIC PLAN Whe
Page 37 and 38: 2. THE COMMUNITY STRATEGIC PLAN Inc
Page 41 and 42: 2. THE COMMUNITY STRATEGIC PLAN Lev
Page 43 and 44: 2. THE COMMUNITY STRATEGIC PLAN Cou
Page 51 and 52: 2. THE COMMUNITY STRATEGIC PLAN Ass
Page 53 and 54: 2. THE COMMUNITY STRATEGIC PLAN Pos
Page 59 and 60: 3. THE RESOURCING STRATEGY 3.1 Gene
Page 61 and 62: 3. THE RESOURCING STRATEGY Planning
Page 63 and 64:
3. THE RESOURCING STRATEGY managed
Page 65 and 66:
3. THE RESOURCING STRATEGY 3.2.4 Pe
Page 67 and 68:
3. THE RESOURCING STRATEGY 3.4 Asse
Page 69 and 70:
3. THE RESOURCING STRATEGY 3.4.1 As
Page 71 and 72:
3. THE RESOURCING STRATEGY Where do
Page 73 and 74:
3. THE RESOURCING STRATEGY Implemen
Page 75 and 76:
3. THE RESOURCING STRATEGY Developi
Page 77 and 78:
3. THE RESOURCING STRATEGY Suggeste
Page 79 and 80:
3. THE RESOURCING STRATEGY Sound an
Page 81 and 82:
3. THE RESOURCING STRATEGY Step 3.
Page 83 and 84:
3. THE RESOURCING STRATEGY Defining
Page 85 and 86:
4. THE DELIVERY PROGRAM ___________
Page 87 and 88:
4. THE DELIVERY PROGRAM 4.2 Single
Page 89 and 90:
4. THE DELIVERY PROGRAM Covering a
Page 91 and 92:
4. THE DELIVERY PROGRAM Community S
Page 93 and 94:
4. THE DELIVERY PROGRAM 4.5 Linking
Page 95 and 96:
4. THE DELIVERY PROGRAM Council lea
Page 97 and 98:
4. THE DELIVERY PROGRAM 4.8 Communi
Page 99 and 100:
4. THE DELIVERY PROGRAM 4.10 Review
Page 101 and 102:
5. THE OPERATIONAL PLAN 5.1 Prepari
Page 103 and 104:
5. THE OPERATIONAL PLAN 5.3 Measuri
Page 105 and 106:
5. THE OPERATIONAL PLAN 5.3.2 Measu
Page 107 and 108:
6. THE ANNUAL REPORT 6.1 General ov
Page 109 and 110:
6. THE ANNUAL REPORT 6.3 Financial
Page 111 and 112:
6. THE ANNUAL REPORT Special Schedu
Page 113 and 114:
6. THE ANNUAL REPORT Councils are e
Page 115:
6. THE ANNUAL REPORT 6.7 Making the
show all

Integrated Planning and Reporting Manual - Division of Local ...

Create successful ePaper yourself

Delete template?

Save as template?