Minutes 15-12-10 - Shire of Shark Bay

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ORDINARY COUNCIL MINUTES – 15 DECEMBER 2010 100 Comment A draft Forward Capital Works Plan has now been completed by Council's consultant, and it is supplied to Councillors as a separate documents and an attachment to this report. Supplied within the Forward Capital Works Plan document is an “Affordability Summary”, so as to show that what has been included in the draft Plan is achievable and affordable. Provision has been included within the Plan for the employment of an extra staff member in 2011/12, and another in 2014/15, as staff numbers are below what they were some 6 years ago. The adjusted annual operating figures have been prepared on known data as at 8 th December 2010, and should be viewed as being optimistic, and a “best case” scenario. For example, Council's FAGs grant increase for the current year were just over 7% for the untied portion and about 5.5% for the road allocation, and these have been extended into the following 4 years. There is a chance that this may well be the case, but the Grants Commission is currently assessing as to whether it should change its formulas for the calculations of such grants, and this could possibly have detrimental effects on the allocations to this Council. A positive note is that Councils in regional WA are fortunate in receiving Royalties for Regions grants, and the Shire of Shark Bay Council will receive $1,092,547 over a 3 years period. As well, there will be monies going into a ‘regional’ fund of at least $893,902 which Council may be able to access. Discussions have been held on regional projects, which have included Solar Power, Regional Waste Services [Mobile Crushing Plant], and Underground Power. If these Grants continue beyond 2013, then Council may be able to access addition monies, of over $1.3 million, which might be able to be used for Aged Units construction. For new projects, the Plan includes the estimated gross costs and identifies the expected sources of funding. For certain items, provisions have also been made for the On-Going costs relating to the particular item as well as provision of annual allocations of monies, to be set aside into Reserves, for the renewal costs relating to various new projects. The draft Forward Capital Works Plan includes a list of the items included to date, which total over $27.66 million over the 5 year period. These are large projects, with high costs, but they also include items to be funded by the Gascoyne Revitalisation Program. The largest single item is that of the establishment of a Marina in Denham, at a cost of some $10 million. This grant may be given to Council, or it may be given to the Marine Division of the Department of Transport, and for them to be the constructing authority. Buildings are the other area of major expenditure emphasis. Movement of Council's Administration Offices from the current location to either next to the Hall, or the old School site, is a most important item for consideration. Further, the Council has only 4 houses, and construction of additional houses should also be viewed as a priority. The draft Plan provides for one house to be built in 2011/12 and another in 2014/15. The latter may have to be reassessed later, as Council's ‘Gross Debt to Revenue’ Ratio may be a little high in the 2014/15 year.
ORDINARY COUNCIL MINUTES – 15 DECEMBER 2010 101 There are quite a number of Marine items proposed, which will help develop Denham. As can be expected, Roads are also major items, and they are prominent in every year. The road items all have special road grants applicable to such works. All the items that have been able to be included in the draft Plan will be further discussed at the Council meeting. Legal Implications Nil Policy Implications Nil Financial Implications Before any Country Local Government Fund (CLGF) Grant funding will be released, The Forward Capital Works Plan must be adopted by Council and approved by the Department of Regional Development and Lands (RDL). Funding will also be conditional on the RDL approving individual project business plans and project approval. Strategic Implications Future Projects Voting Requirements Simple Majority Required. Date of Report 14 December 2010
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Minutes 15-12-10 - Shire of Shark Bay

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